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Home My WebLink AboutMinutes_GUS_10.19.2004 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 19, 2004 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 19, 2004. Board Members Present: Doug Smith – Chair, John Gavurnik – Vice Chair arrived @ 2:05, Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown arrived @2:06 Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Trish Carls, Glenn Dishong, Mike Maybe n, Rachel Osgood, Mark Miller, Micki Rundell, Laurie Brewer, Terri Calhoun OTHERS PRESENT: John Kirby - Council Member, David Patrick - Kasberg, Patrick & Associates Minutes Regular Meeting Regular Session called to order by Smith 2:00 p.m. At this time we will moved to item "C" Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order Called to order by Smith @ 2:30 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.071 Consultation with Attorney A. Briefing from City Attorney regarding street assessments and condemnation. Trish Carls DISCUSSION ON TAPE RETURN TO REGULAR SESSION B. Discussion and possible recommendation related to street assessments and condemnation. Trish Carls Discussion: Carls gave an overview of the Street Assessment statutes. There are four of them. These statutes date from the 19th Century and are codified in the Transportation code. On all of the statutes property owners can be assessed. There was a len gthy discussion on assessments and various questions on how dollar amounts are determined. The full version is on tape Moved to Executive Session @ 2:29 p.m. Regular session called back to order by Smith @ 3:03 p.m. Action from Executive Session: Action: Motion #1 by Gavurnik, seconded by Eason to recommend to City Council that we approve this mechanism as a way to finance street and sidewalk improvements or what ever is needed, but implement limitations an where this will be used and brought back on individual cases to the GUS Board to consider. Discussion: Q by Eason: Would this board direct staff to come up with policy, to be reviewed by this Board before it is recommended to Council? Agreement that staff needs to come up with a policy. Amendment to Motion #1: made by Smith, seconded by Eason that the GUS Board looks favorably on using this Street Assessment mechanism for roads that open up property to Economic Development. Motion #1 and amendment #1 to be withdrawn at this time. Action: Motion #2 by Brown, seconded by Gavurnik to direct to staff to have consultants develop a model and policy guideline to recommend to Council. Amendment to Motion #2: Brown amended to exclude consultants, seconded by Gavurnik. Approved 7-0 Moved to item D C. Consideration and possible action to approve the minutes from the regular Board meeting held on September 21, 2004 Laura Wilkins/Jana Kern Discussion: None Action: Motion by Kendall, seconded by Kostka, to approve the minutes as written. Approved 4-0 ( Hunnicutt abstained, Brown & Gavurnik absent from this vote only) Moved to Item B. D. Review of the Construction Progress Report and timelines (including but not limited to items listed) Joel Weaver Discussion: Benz gave and update of the projects Jennings Branch: We are about 95% complete. The contract had to some rework on a water line. Q by Young: Last week there was an announcement at Sun City about this and there was a concern about the water pressure. A by Dishong: We have a step by step procedure in place. We feel with this plan the residents will not even notice that we are filling the tank. 2004 Street Overlay: About 90% of the curb and drainage work is complete. Expect to start the overlay in about 2 weeks. EARZ Phase 1: All is complete except Church Street. We are installing the wastewater then we will do the storm drain then it will be ready for resurfacing. This is being done as we speak 13th Street: We are about 30% with the wastewater work, water is about 55% complete. We will be extending this project a little bit because we added Pine St., Vine St. and Morrow. Wolf Ranch Lift Station: About 90% complete with the excavation work. We are running about three weeks behind. Airport Road Rehab: Drainage work is proceeding on the East side. A concern was brought up about the speed limit through the construction zone. Would like to have something posted. Mr. Miller stated that yes it is posted with constructions signs and that we can post construction speed limit to be what ever we feel is a safe speed for both road works and vehicles. BCWWTP: Test of the structure with the next couple of weeks, once that is complete we will will preliminary run the system to debug. Smith Branch: This is about 98% complete. Installation of the final piping then testing will begin. Action: None E. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services related to the design of the Pecan Branch Wastewater Interceptor Phase III in the amount of $77,050.00. Jim Briggs/Glenn Dishong Discussion: Briggs presented the item. Gave a brief history on Phase I & II. Phase III will be the last piece and the amendment will be for engineering. Action: Motion by Brown, seconded by Eason to approve the amendment to the contract with Kasberg, Patrick, and Associates, L.L.P. in the amount of $77,050.00 Approved: 7-0 F. Consideration and possible recommendation to approve a contract between the City of Georgetown and Southwestern University for the long-term supply of Type I reclaimed water irrigation and cooling tower use. Jim Briggs/Glenn Dishong Discussion: Rachel Osgood presented the item and explained the contract. We have had an agreement since 1979, but due to the changes and upgrades to the system it is no longer valid and this contract is required by Texas Commission on Environmental Quality (TCEQ). Hunnicutt - wanted to inform the board that his daughter is employed by SU and his wife is a retired employee from SU. He does not feel there is a conflict of interested but wanted it disclosed for the record. Q by Kostka: Is the .85 cents per 1000 gallons is this cost renegotiated annually or is it a set price? A by Dishong: This is a system rate. Everyone pays the same rate for irrigation rate. Action: Motion by Young, seconded by Gavurnik to approve the contract between the City of Georgetown and Southwestern University for long-term supply of Type I reclaimed water for irrigation and cooling tower use. Approved: 7-0 G. Consideration and possible recommendation for award of the bid for spun-cast prestressed concrete poles to Newmark International, Inc. Jim Briggs/Mike Mayben Discussion: Mayben presented the item and explained the bid. Action: Motion by Eason, seconded by Kostka to award the bid for spun-cast prestressed concrete poles to Newmark International, Inc. Approved: 7-0 H. Discussion and possible recommendation regarding wastewater service strategy. Jim Briggs Discussion: Briggs presented the item.Staff had a presentation from Brazos River Authority (BRA) and their consultants with regards to regional wastewater plant and major collection system. Improvements to the San Gabriel basin which run from Lake Granger to western Williamson County line. We want to avoid wastewater treatment plants being generated by MUD's or private individuals which then became operated by individual company's without much quality control. There was a lengthy discussion with many questions concerning developments with existing septic systems close to the city limits - DB Woods, Oak Crest, Serenada - just to name a few. Full details are on tape. Action: None I. Discussion and possible recommendation regarding water supply alternatives. Jim Briggs Discussion: Briggs updated the Board on where we are at on our water supply, and what discussions are going on with staff and Brazos River Authority. There was a lengthy discussion with questions. Full details are on tape. Action: None Motion by Young, seconded by Brown to adjourn. Approved 7-0 Adjournment The meeting was adjourned at 05:01 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary