The URL can be used to link to this page

Home My WebLink AboutMinutes_GUS_09.21.2004 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 21, 2004 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 21, 2004. Board Members Present: Doug Smith, John Gavurnik, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: Jack Hunnicutt, Larry Brown Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Glenn Dishong, Joel Weaver, Tom Benz, Micki Rundell, Mike Mayben, Rachel Osgood, Laurie Brewer, Marsha Iwers, Terry Jones OTHERS PRESENT: David Collinsworth, Brooks Bouldin & Bret Necessary - Brazos River Authority (BRA), Allen Woelke - Camp, Dresser & McKee, Inc. (CDM) Minutes Regular Meeting Regular Session called to order by Doug Smith 2:00 p.m. EXECUTIVE SESSION: Call to Order Called to order by Doug Smith 2:01 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.086 Competitive Matters Motion by Eason, seconded by Young that this is a competitive matter. Approved 5-0 (Brown & Hunnicutt absent) A. Discussion and possible action to recommend the proposed Electric rate increases to the City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell DISCUSSION ON TAPE Executive Session to adjourn and Regular Session Called to Order REGULAR AGENDA Regular Session called back to order by Smith at 2:17 p.m. Action from Executive Session - if needed Motion by Gavurink, seconded by Young to recommend to Council the proposed Electric rate in crease as part of the 2004/05 Annual Operating Plan. Approved 5-0 (Brown & Hunnicutt absent) B. WORKSHOP -- Regional Wastewater Study - Presentation and workshop by the Brazos River Authority (BRA), Lower Colorado River Authority (LCRA) and Camp, Dresser, and McKee, Inc. (CDM). Jim Briggs/Glenn Dishong Discussion on Tape C. Consideration and possible action to approve the minutes from the regular Board meeting held on August 17, 2004. Jana Kern/Laura Wilkins Discussion: None Action: Motion by Eason, seconded by Kostka to approve minutes as written. Approved 5-0 (Brown & Hunnicutt absent) D. Review of the Construction Progress Report and timelines (including but no t limited to items listed). Joel Weaver Discussion: Weaver gave an update on projects. Berry Creek WWTP: Installing some of the walkways up the structure and air piping. The majority of the pumps, motors etc. have been installed. The electrical building is finished and fitted. Airport Road Rehab: To start on 9/27. The delay was due to the traffic control plan. This plan has been revised and approved. We have placed and notice in the "Sun", on channel 10 (cable information channel) and also by m ail. 13th Street: About 50% through with water line, and about 30% through with sewer line. EARZ Phase I: Down to Church Street this is the last piece of this project. Church Street will be a total Rehab from 15th Street to railroad tracks. We are doing both street and drainage and wastewater on that portion, this part of the project is underway now. 04 Street Overlay: Northwest Blvd. is just about done with curbs installation. We had to refit some of the driveway approaches to make them match the new pavement level. Paving should start in about two weeks. Jennings Branch: Working on the electrical and the Scada systems that is the last mechanical component. As soon as the paint dry time has passed, we will fill the tank. When it is full it will be ready for use. CC/Rivery Re-use: Is complete and the final walk thru done. Smith Branch: Trenching is complete from the interstate to Austin Ave. Boring should start in the next couple of days. Wolf Ranch Lift Station: Digging wet well now. E. Consideration and possible recommendation for the award of the annual bid for Licensed Electrician Services to Mercury Electric Company. Terry Jones/Mike Mayben Discussion: Jones present the item and explained the work to be performed. Action: Motion by Gavurnik, seconded by Kostka to award the annual bid for Licensed Electrical Services to Mercury Electric Company. Approved 5-0 (Brown & Hunnicutt absent) F. Consideration and possible recommendation to enter into a contract with Lower Colorado River Authority (LCRA) for purchase of electric distribution and transmission materials for FY2004/2005 from Techline in accordance with the LCRA Electric Material A cquisition Program. Jim Briggs/Mike Mayben Discussion: Mayben presented the item. This will allow us to join the LCRA Alliance for the next year. This is a non-binding, if we need to get out of it we can. We can use it as an exclusive purchasing agreement for any/all electrical equipment. This will allow is to obtain materials when ever needed, although the prices may vary. We will also have the ability to go out and get quotes from any entity and compare them with the Alliance prices. Action: Motion by Young, seconded by Kostka to enter into a contract with LCRA to purchase materials for 2004/2005 from Techline. Approved 5-0 (Brown & Hunnicutt absent) G. Consideration and possible recommendation to award the bid for the construction of the Lake Water Treatment Plant De-watering Facility (Phase I) to Excel Construction Services, LLC for $1,178,246.00 and set a project budget of $1,295,000.00. Jim Briggs/Glenn Dishong Discussion: Dishong gave an overview of this item. Q by Gavurnik: Has the City used Excel Construction in the past? A by Briggs & Dishong: Not that we are aware of. Excel is recommended by CDM. Action: Motion by Gavurnik, seconded by Eason, to award the construction bid of the Lake Water Treatment Plant De-watering Facility to Excel Construction Services. Approved 5-0 (Brown & Hunnicutt absent) H. Consideration and possible recommendation to award the bid for the Williams Drive Lift Station Relief Line to H. Deck Construction Company. for $116,322.00 and set a project budget of $126,000.00. Jim Briggs/Glenn Dishong Discussion: Dishong gave an overview of this item. Action: Motion by Young, seconded by Smith to award the bid for the Williams Drive Lift Station Relief Line to H. Deck Const. Co. Approved 5-0 (Brown & Hunnicutt absent) I. Consideration and possible recommendation to award the bid for the annual purchase of Water Meters and Accessories to National Waterworks for $271,386.00. Jim Briggs/Glenn Dishong Discussion: Dishong gave an overview of this item. Please note that National is not the low bidder, but is the low qualified bid. The other two bidders could not provide a Itron compatible solution. Action: Motion by Eason, seconded by Gavurnik to award the bid for the annual purchase of Water meters and accessories to National Waterworks. Approved 5-0 (Brown & Hunnicutt absent) J. Consideration and possible recommendation to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser, and McKee. Inc., to provide engineering services related to the update of Wastewater Collection System Master Plan and Model, in the amount of $142,680. Jim Briggs/Tom Benz Discussion: Benz gave an overview of the item. New model has better technology for planning and compliance with TCEQ. Action: Motion by Eason, seconded by Gavurnik to amend the existing contact for Professional Service Agreement with Camp, Dresser & McKee, Inc. for engineering services related to Wastewater Collection System Master Plan & Model. Approved 5-0 (Brown & Hunnicutt absent) K. Consideration and possible recommendation to amend the existing Professional Service Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc., to provide engineering services related to the design of Irrigation Water System Master Plan and distribution system model, in the amount of $36,508. Jim Briggs/Tom Benz Discussion: Benz gave overview of the item. We are already using this resource and it makes senses to continue. Action: Motion by Eason, seconded by Gavurnik to amend the existing contract for Professional Service Agreement with Camp, Dresser & McKee, Inc. for engineering service related to the design of Irrigation Water System Master Plan. Approved 5-0 (Brown & Hunnicutt absent) L. Consideration and possible recommendation to amend the contract between the City and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget of $815,000.00. Jim Briggs/Glenn Dishong Discussion: Dishong gave an overview of this item. Q by Smith: How much does OMI and the wells add to this on an annual basis? A by Dishong: We pay the operating costs of the well, they are primarily electric. This will be for periodic maintenance; such as: changing the oil, rings, etc. Action: Motion by Gavurnik, seconded by Kostka to approve the contract amendment to OMI, for management, operation and maintenance of its water treatment facilities for fiscal year 04/05. Approved 5-0 (Brown & Hunnicutt absent) M. Consideration and possible recommendation to amend the contract between the City and Brazos River Authority (BRA) for the management, operation, and maintenance of its waste- water treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget of $1,050,000.00. Jim Briggs/Glenn Dishong Discussion: Dishong gave an overview of the item. Also reminded the Board that last years contract was for only eleven (11) months. Action: Motion by Eason, seconded by Young to approve the amendment of the contract with Brazos River Authority for management, operation & maintenance of its wastewater treatment facilities for fiscal year 04/05. Approved 5-0 (Brown & Hunnicutt absent) N. Consideration and possible recommendation to approve the annual Cost of Service Study and a transfer of off-peak capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District relating to the Lake Water Treatment Plant. Jim Briggs/Glenn Dishong Discussion: Dishong gave an overview of the item Action: Motion by Gavurnik, seconded by Kostka to approve the annual Cost of Service Study and a transfer of off-peck capacity with Water Service, Water Rights, & Facility Ownership Contract between the City and Chisholm Trail Special Utility District (CTSUD). Approved 5-0 (Brown & Hunnicutt absent) Motion by Gavurnik, seconded by Young to adjourn Approved 5-0 (Brown & Hunnicutt absent) Meeting adjourned at 4:10 p.m. Adjournment The meeting was adjourned at 04:10 PM. Approved : Attest: _______________________ ________________________ Chair: Doug Smith Secretary:Jack Hunnicutt