HomeMy WebLinkAboutMinutes_GUS_07.22.2004
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Thursday, July 22, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday ,
July 22, 2004.
Board Members Present:
Doug Smith, Patty Eason, Robert Kostka, Larry Brown Jack Hunnicutt
Board Members Absent:
John Gavurnik, Kendall Young
Staff Present:
Jim Briggs, Laura Wilkins, Jana Kern, Joel Weaver, Tom Benz, Micki Rundell, Marsha Iwers, Kathy
Logue, Rachel Osgood, Mark Miller
Minutes
Regular Meeting
Prior to the meeting, staff requested a short meeting for Tuesday, July 27, 2004 at 5:30 p.m. to consider
the Airport Road Rehabilitation project. The Board reached a consensus that Tuesday, July 27, 2004 at
5:45 p.m. would be an acceptable time to meet. T he meeting will be held at the City Hall Council
Chambers.
Meeting called to order at 2:06 p.m. by Doug Smith
A. Consideration and possible action to approve the minutes from the regular Board meeting held on
June 15, 2004. Jana Kern/Laura Wilkins
Discussion: Item F: Smith asked about the intent. His memory was that we had determined
which option to go with and the board did not ask the staff to bring back options. Other members
remembered as Mr. Smith and so it was determined that this statement would be taken out.
Action: Motion by Eason, seconded by Kostka to approve minutes as amended.
Approved 5-0 (Absent Gavurnik & Young)
B. Review of the Construction Progress Report and Timelines (including but not limited to
items listed). Joel Weaver
Discussion: Weaver gave an update on the projects
Country Club/Rivery: Minor clean up in progress
Jennings Branch: Interior primer is done, interior coating will be done when bowl is raised and
final welds are done. Logos have been placed on the exterior of the tank.
Street Overlay: Would like to start with Northwest Blvd. first, would like to get this completed
before school starts.
EARZ Phase 1: Percentages of completion are based on when the pay estimates that have
been turned in. Contractor had not turned in his last pay estimate by the time I did these
charts. It is about 78% complete not 50%.
13th Street: Q by Eason: How is the public notified A by Weaver: Newspaper, Channel 10,
door knockers are placed on the immediate effected area.
Airport Road Rehab: Mr. Smith would like to see "Entering City Limits", "Leaving City
Limits" signs placed in area.
Action: None
C. Consideration and possible recommendation to award the contract for construction of the
Wolf Ranch Lift Stations to C.C. Carlton Industries, Ltd. and establish a project budget
of $1,697,100.00 Tom Benz
Discussion: Benz gave update on project. Q by Eason: On the coversheet it states that
"...... total project budget including contingencies is set at $100,000.00" that the dollar
amount should really be $1,697,100.00. A by Benz: Yes, this is a error on the coversheet.
It should read $1,697,100.00.
Action: Motion by Eason, seconded by Brown, to recommend award of bid to C.C. Carlton
Industries in the amount of $1,597,100.00, including the contingencies of $100,000.00 for
a project budget of $1,697,100.00. Approved 5-0 (Absent Young, Gavurnik)
D. Consideration and possible recommendation for the award of the annual bid for Water/
Wastewater pipe and fittings to various bidders. Jim Briggs/Terry Jones
Discussion: Iwers gave update on bid. Q by Brown: How are these pieces awarded?
A by Iwers: These are awarded either by unit or group.
Action: Motion by Brown, seconded by Eason, that the Board recommend award
of the annual bid to various bidders as stated. Approved 5-0 (Absent Young, Gavurnik)
E. Discussion and possible action to recommend the proposed Stormwater Drainage rate
increase to the City Council as part of the 2004/05 Annual Operating Plan.
Micki Rundell
Discussion:Rundell presented the item. Q by Kostka: What constitutes a unit?
A by Rundell and Briggs: A unit is per household/2,200 square feet or impervious cover -
usually 1 unit is considered to be about the size of 1 residence.
Action: Motion by Kostka, seconded Hunnicutt, that the Board recommend the proposed
Stormwater Drainage Rate increases as part of the 2004/05 Annual Operating Plan
Approved 5-0 (Absent Young, Gavurnik)
Motion by Brown, seconded by Eason to adjourn meeting. Approved 5-0 (Absent Young, Gavurnik)
Meeting adjourned at 2:51 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved : Attest:
_______________________ ________________________
Board Member Name Secretary