Loading...
HomeMy WebLinkAboutMinutes_GUS_02.17.2004 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 17, 2004 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 17, 2004. Board Members Present: Stanley Bland, John Gavurnik, Patty Eason, Kendall Young, Doug Smith, Jack Hunnicutt (arrived at 2:11 p.m.) Board Members Absent: Larry Brown Staff Present: Briggs, Brandenburg, Rundell, Brewer, Mayben, Miller, Dishong, Polasek, Osgo od, Wilkins, Weaver OTHERS PRESENT: Steve Moffit, Jim McCord, David Witte - McCord Engineering, Randy Deavers - Sedro Trail resident, Rebecca Sellers - Williamson County Sun Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows REGULAR SESSION: Call to Order CALLED TO ORDER AT 2:00 p.m. by Doug Smith A. Board nominations and election of a Vice-President and Secretary of the Board. DISCUSSION: ACTION: Motion by Eason, second by Bland that John Gavurnik be elected as Vice-Chair. Approved 4-0 (Brown absent; Hunnicutt absent for this vote - arrived 2:11 p.m. - Gavurnik abstained) Motion by Eason, second by Gavurnik that Jack Hunnicutt be elected as Secretary. Approved 5-0 (Brown absent; Hunnicutt absent for this vote.) EXECUTIVE SESSION: Call to Order 2:02 P.M. by Doug Smith In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. B. Updates on the Substation Planning Study - Michael Mayben and McCord Engineering DISCUSSION ON TAPE Executive Session to Adjourn and Reconvene Regular Session EXECUTIVE SESSION ADJOURNED AT 2:54 p.m. REGULAR SESSION RECONVENED: Called to Order at 2:56 by Doug Smith Action from Executive Session: Motion by Gavurnik, second by Bland that the Board request that staff to pursue negotiation of the purchase of existing substations and the ownership of future substation sites and substation equipment; and in addition that staff gather more information regarding such purchases and provide the information to the Board for consideration. Approved 6-0 (Brown absent) C. Discussion and possible action regarding Sedro Trail related to the issues of: Water Service, Connectivity, and Signalization. Paul Brandenburg DISCUSSION: Brandenburg gave introduction to item and to Mr. Randy Deavers. Deavers explained his situation. Explained he is speaking for himself and a few others - not for the entire subdivision. Would like to subdivide his property. WATER: Deavers explained that his property had been "switched" from Georgetown CCN to Chisholm. Briggs explained that the CCN negotiations between Chisholm and Georgetown - ended with this area being in Chisholm's CCN as their map showed it in Chisholm's area plus Chisholm had already installed facilities in the area. So it was determined that this area would be determined to be in Chisholm's CCN. City had asked Chisholm to extend facilities through their CIP. They had responded that they could do it within 18 months or so - but then possible "double tax" issues forced Chisholm to remove from their CIP. Deavers asked if the citizens asked to be de-annexed would that take Sun City out of the city limits. Smith answered that this issue is not under the purview of this board. CONNECTIVITY: Deavers stated that he was told the Sedro Trail neighbors did not want connectivity to Georgetown Village. He made open records request regarding which neighbors objected and was told that the neighbors objected to Georgetown Village not to connectivity. Smith explained that this issue is not under the purview of this board. Briggs understands Deavers' concerns regarding connectivity which is why the proposed connection through Heritage Oaks has been required in the subdivision plans. However, this connection may not be made until 2011. Deavers feels they (Sedro Trail area) cannot wait that long. Deavers asked where he should go next? Smith advis ed that he would need to bring these concerns to the City Council. Young stated that it seems like there should be an organization between the State and the community to deal with these issues - seems like something is missing. Briggs stated that we have been working with TxDOT regarding planning to avoid some of these situations - but we do not have very much control over it as TxDOT follows the regulations. ACTION: NONE D. Discussion regarding 2004/2005 budget process - Micki Rundell DISCUSSION: Rundell and Brewer presented information regarding the upcoming budget process. We are gathering info regarding feedback. Handed out questions that we would like the board to provide feedback to the staff and Council to make the budget proc ess better and get ideas prior to entering into the process. Deadline two weeks. ACTION: NONE E. Discussion and possible action to approve the minutes from the regular Board meeting held December 16, 2003. - Laura Wilkins DISCUSSION: ACTION: Motion by Eason, second by Gavurnik to approve the minutes. Approved 6-0 (Brown absent) F. Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: NONE ACTION: NONE G. Consideration and possible recommendation for approval of a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc. to provide engineering services related to the design of the Lake Water Treatment Plant De-watering Facility for a total of $253,974.00. Glenn Dishong DISCUSSION: Dishong explained the item and outlined the area on a project map. Tried to find a way to possible "phase" the project. Smith asked - Why did we not start earlier during the LWTP expansion. answered by Dishong that the LWTP was done on emergency basis so it would not have been appropriate at the same time. However, since it was not an emergency item - it was done in a conventional process to bid competitively. Smith asked if this is as cost effective. Briggs answered that we would not have had significant savings at the time of LWTP expansion. It is better to do conventional process as this piece is not emergency. Engineering only so far - current drying beds are fine so far - we can look at this once engineering is done and maybe fund some in one year and some in another and phase the construction costs. Need to start engineering now as the engineering will be time consuming (six months at least). Young was out of the room and asked if there was something that came up later in the process that was not anticipated that separated this from the LWTP expansion. ACTION: Motion by Gavurnik, second by Bland that the Board recommend approval to provide the engineering services. Approved 6-0 (Brown absent) H. Consideration and possible recommendation for approval of a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc. to provide engineering services related to the design of the Dove Springs Wastewater Treatment Plant expansion for a total of $527,000.00. Glenn Dishong DISCUSSION: Dishong explained the item. Plant operating at 60% capacity - we are required to begin engineering when we get to 70%. During wet periods - the plant peaks over the 70% which requires us to begin engineering now. We can start construction later - but must get engineering started especially with the gr owth happening in the area (Simon). Sludge holding capacity and belt press capacity needs to be increased - will try to reduce drying beds through this improvement - this will allow us to reduce size of the area. Design work has to meet tighter design standards today. Gavurnik asked about the line items for General Services. We will be charged for those items later not immediately. Addressed budget - will need to use additional funds - but have those from savings on other projects. ACTION: Motion by Hunnicutt, second by Eason to approve this item Approved 6-0 (Brown absent) I. Consideration and recommendation to award a contract to Corrosion Eliminator, Inc. of Mineral Wells, Texas and to establish a project budget for the rehabilitation of the Berry Creek Ground Storage Tank of $100,000.00. Glenn Dishong DISCUSSION: Dishong explained the item. Bid opening last week - continues the process of rehabilitating tanks. Asking for project budget of $100,000.00. Process takes three months - tank will be out of service during this time. We do have a backup and will have it back up by summer 2004. Usually do these projects in winter when demand is low. Eason asked how we find people to do this work and go through bidding process. Hired expert just like we hire CDM for engineering because they are experts in their field - Dunham Engineering are tank experts - this is all they do. Hired them three years ago to study the tanks and find out what they will need. We do annual inspections but will get expert to update study in March for current status - and we can do minor repairs until the time the actual rehab is done. Rehab companies bid through expert so get the jobs. ACTION: Motion by Hunnicutt, second by Gavurnik that the Board recommend approval of the contract. Approved 6-0 (Brown absent) J. Consideration and possible recommendation to award contracts to H. Deck Construction and Horseshoe Construction, Inc. and to approve the budget for the Phase I EARZ Rehabilitation Project and Phase I EARZ Pipe Bursting Projects in the amount of $1,235,000.00. Glenn Dishong DISCUSSION: Dishong explained the item. First phase completed last year. Flaws that were exfiltration - are required to be corrected within one year. These flaws are now a repair project - three pieces. Wastewater System Rehab Part A and Part B. Part A point repairs manholes small sections of pipe (southeast part of town Dove Springs basin 606,075. Part B - major fix on Church Street - we will do drainage repair while we are there to save $$. $239.325. The last part of the project - pipe bursting. Briggs explained the process for pipe bursting - less disruptive to customers. 257,975. H. Deck low bidder on Part A and B Horseshoe won bid on Pipe Bursting. Asking for project budget of $1,235,000.00. The project can cost more due to old clay pipe - unpredictable and may collapse and need to repair larger piece. Hunnicutt asked if cost includes re -connects? Answered by Dishong that yes it includes re-connects. Gavurnik asked how these prices compare. Dishong answered that this year is looking pretty good (inspection wise) but these costs are repairs not inspection - this is the first year we have started the repair process from the previous inspection. ACTION: Motion by Eason, second by Bland to recommend approval of the contract. Approved 6-0 ( Brown absent) K. Consideration and possible recommendation to award the bid, from Viking Construction, Inc., for street microsurfacing in the amount of $264,400.24. Mark Miller DISCUSSION: Item explained by Miller and contract book was handed out to the Board for informational purposes. Viking and Ballew both do this work - Viking is local. Viking does very good work and at a very good price. Bid came in lower - but we are asking for full budget amount to expand the project to use all funds and accomplish additional work. Young asked if this includes curbs. Answered by Miller - no it is only for surface coating and is a preventive measure to protect roads and ACTION: Motion by Eason, second by Gavurnik that the Board recommend award of the bid. Approved 6-0 ( Brown absent) Additional discussion - Smith asked if these funds are 1/4 cent funds. Answered by Briggs that no - they are Operations funds. Briggs recognized Bland for his last meeting and thanked him for his service to the Board and the City. Motion by Gavurnik, second by Eason to adjourn the meeting. Approved 6-0 (Brown absent) Meeting adjourned at 3:50 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved : Attest: _______________________ ________________________ Board Member Name Secretary