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Home My WebLink AboutMinutes_GTAB_10.14.2011Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, October 14, 2011 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , October 14, 2011 presiding. Board Members Present: Tina Geiselbrecht - Chair, William Maples - Secretary, Danny Meigs, Troy Hellmann, Henry Boecker, Annette Montgomery Board Members Absent: One Vacant Spot Staff Present: Jim Briggs, Ed Polasek, Laura Wilkins, Mike Stasny, Chris Foster, Micki Rundell, Leticia Zavala, Kathy Ragsdale, Bill Dryden, Trina Bickford, Mark Miller OTHERS PRESENT: David Patrick - KPA & Associates, Perry Steger, Ben Lake & Brian Peterson - Steger & Bizzell, Todd Jackson - Halff & Associates, Wesley E. Jasek - Brown & Gay Engineers, Carlyle Sherman- Gonzalez & Robert Feiman - Citizens Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Called to order at 10:00 a.m. by Geiselbrecht I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors - everyone was introduced B. Recent CAMPO/TxDOT Actions Polasek - CAMPO made no decision on STP-MM funding. Not sure where the board will come out. They are having a special workshop in a couple of weeks. Austin Avenue funded - no high hopes for 1460. Criteria for scoring thrown out - does not know the criteria for decision making at this point. Pass through financing call - has to be "on system" project or "regionally significant" - 3 potential projects - 1460, NW Blvd Bridge 971 improvements, or SW Bypass full length or Hwy 29 to 35. Boecker question is this an outside funding point of view? - answered by Polasek - yes we could submit on behalf of the City to the Proposition 12 call. We would then bring back to the Board for in depth discussions. All transportation projects under TxDOT will include sidewalks - (1460 Lakeway Bridge). Two small issues: TTI Study through TxDOT - definition of urbanized areas. Taking that presentation to Council Nov 8th. Using Census numbers created urbanized areas. We will need to decide if we will be an urbanized are or a small urbanized area. Will affect the para- transit funding and the current funds we have in transit now. College station short course - directive - that all transport projects now and in future will include sidewalks. C. Project Updates Dryden gave updates: 8th Street - punch list for Rock St. basically completed. Met with Parks on NW Blvd Bridge - unanimous vote to realign want to look a the land they are deeding back - possible parking lot. Polasek - NW Blvd Bridge and 871 intersection - we will have to go through San Gabriel Park and Parks Board had to agree - which they now have. Boecker - will we have to build pedestrian bridge - Polasek hope to build it. Briggs - would have to go under elevation of the roadway (tunnel) cannot go over. Would be a lighted tunnel. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GTAB Board meetings held on September 09, 2011. -- Jana Kern DISCUSSION: No discussion ACTION: Motion: Hellmann Meigs Approved 6-0 E. Discussion and possible action to move the December 9th GTAB Board meeting to December 8th. -- Jim Briggs Briggs presented item. DISCUSSION: No discussion ACTION: Motion by Boecker, second by Meigs to move the meeting to the 8th at the same time. Approved 6-0 F. Consideration and possible recommendation to award a construction contract for the N.E. Inner Loop at FM 971 Intersection Improvements Project to RGM Constructors of Texas, LLC, of Pflugerville, Texas, in the amount of $1,033,206.07.– Ed Polasek/Bill Dryden Dryden presented item: DISCUSSION: No discussion ACTION: Motion by Meigs, second by Maples to approve. Approved 6-0 G. Consideration and possible recommendation of approval for First Amendment to Task Order No. SBE-09-008 relating to the N.E. Inner Loop & FM 971 Intersection Improvements Project (Phase II – Final Engineering) with Steger & Bizzell of Georgetown, Texas, for professional engineering services in the amount of $30,223.27. – Ed Polasek/ Bill Dryden Dryden presented item DISCUSSION: No discussion ACTION: Motion by Boecker, second by Hellmann to approve. Approved 6-0 H. Consideration and possible recommendation for approval of Task Order No. BGE-11-001 with Brown & Gay Engineers, Inc. of Austin, Texas, for professional engineering services related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University Boulevard) in the amount of $1,577,300.00 . – Ed Polasek/ Bill Dryden. Maples left the room due to conflict of interest. DISCUSSION: Item presented by Polasek - propose to use bond money to complete engineering for the final portions of FM 1460. Five firms from our pre -qualified list. Brown and Gay - highest evaluated firm . Task Order negotiations have included Round Rock and TxDOT. Negotiating Inter Local Agreement with Round Rock existing project (University Blvd to Westinghouse Road) to 100% shovel ready. Heard from WILCO that they want to take middle section to 100% shovel ready - an 18 - 24 month project to get it ready to go. Can accelerate project to meet funding guidelines. Question Boecker - about the relationship and who is paying for what related to engineering and environmental. Paying for 30% design (Quail Valley to Round Rock) and 100% design (Quail Valley to La Conterra). Environmental - keep it active for the entire TxDOT project - if there is inactivity in any portion of the project then they lose the environmental clearances. ACTION: Motion by Meigs, second by Hellmann to approve the project. Question from Hellmann before the vote regarding how this translates to the construction costs? - answered by Polasek - in our application to CAMPO this was included as local match. We will still have to go in and enhance this prior to final review by TxDOT. Future a pplications we cannot include as local match. question - Hellmann - any InterLocal agreements for construction? answered by Polasek - not at this time. Vote on the Motion. Approved 5-0 (Maples out of the room) I. Consideration and possible recommendation to Council concerning the Smith Branch Watershed Master Plan. – Ed Polasek/Bill Dryden Maples returned to the room. DISCUSSION: Polasek presented the item. Board previously asked for revisions to include buy-outs to take to the Council - if this is approved by Council we will add in and begin phasing in the buy outs - two immediately, and three a little later. Cost estimates included for site clearing and restorations. Staff recommends we take this to Council for their consideration and possible approval. ACTION: Motion by Hellmann, second by Meigs to recommend the plan. Discussion before the vote: What if we make offers and owners refuse. Briggs - Public health and safety issue - you can condemn. This would be a Council decision - condemnation is not usually a staff recommendation we try to work with people. If they decline - then they are no longer available for FEMA assistance - we would have to make that clear - then if all else fails condemn. We prefer to relocate them if at all possible. Boecker - appraisal of similar or like property is not accurate because they are inside the 100 year flood plain - appraisal drops and appraisal ends up being less than they owe on their mortgage. Polasek - 30% contingency to cover the "make whole" provision. Boecker - is the asbestos removal an accurate estimate? David Patrick - yes those are accurate numbers. Briggs - we must comply with the law. Boecker - we need to vote on the question. Vote on the question. Approved 6 -0 Vote on the motion - Approved 6-0 J. Consideration and possible recommendations related to the Municipal Stormwater Utility Billing Units and Rate Adjustment as outlined in the Update of Municipal Stormwater Utility Impervious Cover Billing Database and Administrative Processes and Policy Review. – Ed Polasek, Jim Briggs, and Micki Rundell DISCUSSION: Briggs - gave background on the item. Rundell rate has not been adjusted since 2004. Gave presentation. Council workshop on October 25th OPEN HOUSE in November First Reading in December Public Hearing & 2nd Reading in January. ACTION: Motion by Boecker to recommend approval of revised billing units and billing rates as outlined in the Update of Municipal Stormwater Utility Impervious Cover Billing Database and Administrative Processes and Policy Review - 2nd by Maples. Approved 6-0 III. STRATEGIC ISSUES: K. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek Miller gave presentation and explanation Meigs moved adjournment, 2nd by Hellmann. Meeting adjourned at 11:44 a.m. ADJOURN Adjournment The meeting was adjourned at 11:44 AM. Approved : Attest: _______________________ ________________________ Tina Geiselbrecht - Chair William Maples - Secretary