HomeMy WebLinkAboutMinutes_GTAB_05.13.2011Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 13, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , May
13, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing (arrived at 10:04), Henry Boecker
Board Members Absent:
Annette Montgomery
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Lorie Lankford, La'Mar Kemp, Vicki Graff, Trina
Bickford
OTHERS PRESENT:
Perry Steger & Ben Lake - Steger Bizzell, David Patrick - KPA Engineering, Todd Jackson - Halff
Associates, Dennis Bush, Robert Feiman, Caryle Sherman-Gonzales, Beverly & Woody Thompson,
Ercel Brashear - Citizens, Joe Dan Lee - GISD
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday, May 13, 2011 at 10:00
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: Campo has approve the Lakeway Bridge project for Title 12
funding. Going to bid through TxDOT at the August letting.
C. Project Updates: On the Southeast Arterial 1 (SE1) Project the Board was informed that this
was moving forward to the GTEC Board, then on to City Council in April 2011. Just before
the April GTEC Board meeting, staff was informed of the cost of some of the outside utility
relocation. The item was pulled from the April GTEC Agenda so staff could evaluate the
information. The item was brought to the May GTEC Meeting was present to City Council at
their May 24, 2011 meeting.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on April 8, 2011-- Jana Kern
Discussion: Second to last page of minutes - the 'S' was left off William Maples Name. Minutes
have been corrected.
Action: Motion by Graff, seconded by Maples to approve minutes with stated correction.
Approved: 6-0-1 (Annette Montgomery absent)
E. Consideration and possible recommendation to award a Construction Contact to
the apparent low bidder, Joe Bland Construction, LP, of Austin, Texas, for the
construction of Maple Street Drainage Improvements Project in an amount of
$430,800.00. – Bill Dryden/Ed Polasek
Discussion: Polasek stated The Federal Emergency Management Agency (FEMA)
produces Flood Insurance Rate Maps (FIRM) which delineate the 100 -and 500-year
flood plains. In 2002, City Council authorized Raymond Ch an and Associates (RCA) to
produce a Master Drainage Plan for the City; RCA reports generally followed the FIRMs
and recommended projects for flooding relief. City Council authorized Kasberg, Patrick &
Associates, LP, (KPA) to provide engineering to evaluate the drainage structures along
Maple Street as the structures impact the West Fork of the Smith Branch Drainage Basin.
Using the RCA Study, KPA updated the drainage model for the West Fork based upon the
25- and 100-year flood events. That update study confirmed the limits of the FIRMs and
based upon that study, some 23 structures lie within the existing 100-year flood plain.
KPA evaluated various alternatives for conveyance of stormwater and has completed the
Final PS&E for the project by adding four 10’ x 8’ barrels to the existing culverts.
KPA will continue on with the evaluation of the flood plan/corridor/water shed and should
be done in a couple of months.
Sansing believes that we should wait until the full study is complet e before we start this project.
Boecker agrees with Sansing. Boecker also stated that until you get the topography cleaned up
and the glades west of Maple Street cleaned up, you'll never going to know if its going to carry
the water or not.
Action: Motion by Meigs, seconded by Maples to approve a construction contract with Joe
Bland Construction, LP in an amount of $430,800.00.
Discussion: Sansing stated that he is not against doing this project but would like to see the
whole project studied before we spend any money. For all we know this could be overkill
and a waste of money until we know what the whole picture looks like.
Approved: 4-2-1 (Sansing & Boecker against, Montgomery absent)
F. Consideration and possible recommendation of approval for Task Order No.
SBE 11-008 with Steger Bizzell of Georgetown, Texas, for professional engineering
Services related to the Street and Drainage Rehabilitation Project in the amount of
$225,272.00 – Bill Dryden/Ed Polasek
Discussion: Dryden stated that this is our annual Street & Drainage Rehabilitation projects.
This task order will provide engineering services to design four separate bidding
packages for street rehabilitation: 1. roadway rehabilitation/reconstruction, 2 . mill &
overlay, 3. hot in place asphalt replacement, 4. pavement surface rejuvenation.
The streets being rehabilitated have been identified in the pavement condition surveys.
Action: Motion by Sansing, seconded by Meigs to approve task order SBE 1 1-008 in the
amount of $225,272.00.
Approved: 6-0-1 (Montgomery absent)
G. Consideration and possible recommendation of approval for Task Order No.
TCI 11-002 with Terracon Consultants, Inc, of Austin, Texas, for professional
Services related to Construction Materials Testing for Southeast Arterial One
Project in an amount not to exceed $300,000.00 – Bill Dryden/Ed Polasek
Discussion: Dryden stated that this task order is for material testing for the SE 1
project. This testing is required to show that the materials used are conditioned
and installed per the project specifications. This will be split between GTAB
$63,000.00 & GTEC $237,000.00.
Action: Motion by Sansing seconded by Boecker to approve task order TCI 11-002
in the amount of $300,000.00.
Approved: 6-0-1 (Montgomery absent)
H. Consideration and possible recommendations concerning requests for design
Improvements to CR 110, Carlson Cove and the South East Inner Loop related
to the future intersection and network improvements. – Ed Polasek
Discussion: Polasek stated that at the February GTAB Board meeting staff presented
recommendations on four alternatives for the ultimate design of the future intersection
of CR 110 , SE Inner Loop and Carlson Cove. This Board approved alternative "B" - The
Hammerhead with a modification of keeping the right in, right out at the current
intersection of CR 110.
Representatives from the School District and the Woodhull Family Partnership ask to
reconsider the alternative "D" - The Roundabout. After length discussion with Steger
Bizzell, staff agrees with the using alternative "D" - The Roundabout.
Perry Steger of Steger Bizzell gave a brief overview on how they came to the decision
to use the roundabout. "A Modern Roundabouts - A Safer Choice" video was shown
to the board.
Geiselbrecht stated that she had a concern on the street striping on the roundabout. The
stripping will need to be maintained.
Boecker expressed that in heavy traffic the roundabout will not work.
Dennis Bush - Stated while on vacation in Sedona, AZ they have just finished installing
roundabouts and in his opinion they worked very well.
Joe Dan Lee - Superintendent GISD - That after long discussion and review, the GISD Board
of Trustees are on board with the use of the roundabout.
Action: Motion by Sansing, seconded by Meigs to approve Alternative Plan "D" - Roundabout,
with the consideration in the future adding signalization, geometry that would slow traffic
in advance of the roundabout.
Approved: 6-0-1 (Montgomery absent)
Meigs left the meeting at 11:11 Returned at 11:14
I. Presentation and possible recommendation of the 2011-2012 Georgetown
Utility Systems Capital Improvement Plan. – Ed Polasek
Discussion: Polasek present the Georgetown Utility Systems CIP power point to the board.
See Attached CIP presentation.
Action: None
III. STRATEGIC ISSUES:
Discussion of the 2011 Texas Legislative Session -- Ed Polasek
Briggs stated that Midnight 5/12/11 was deadline to submit bills - Transportation has not
been a high priority.
ADJOURN
Motion by Meigs seconded by Graff to adjourn meeting
Approved: 6-0-1 (Montgomery absent)
Adjournment
The meeting was adjourned at 11:40 AM.
Approved : Attest:
_______________________ ________________________
Tina Geiselbrecht - Chairperson William Maples - Secretary