HomeMy WebLinkAboutMinutes_GTAB_04.08.2011Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 8, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , April
8, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing, Henry Boecker, Annette Montgomery
Board Members Absent:
NONE
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Ed Polasek, Bill Dryden, Mike Stasny, Trina Bickford, Mark Sokolow,
Micki Rundell, Vicki Graff
OTHERS PRESENT:
Ben Lake & Brian Peterson - Steger Bizzell, Bruce Barton - Omni Properties, David Patrick - KPA,
Duane McGlauflin & Dean Tomme - DNT Construciton, LLC, Robert Feiman & Caryle Sherman-
Gonzales - Citizens
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board Meeting to order on Friday, April 8, 2011 at 10:01
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: CAMPO now has a draft of the STP -MM call that is going
to the Policy Board later this month. It appears that there may be about a $40 to $50 million
for a three year call.
C. Project Updates: Staff is currently advertising for the Maple Street Drainage project. Bids will
open on April 20, 2011. The City's street and drainage department cleaned the existing
drainage easement across the Sierra Ridge property to allow less restricted flow as an interim
measure pending construction of this project.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on March 11, 2011-- Jana Kern
Discussion: None
Action: Motion by Boecker, seconded by Meigs to approve minutes as presented.
Approved: 6-1-0 (Sansing abstain)
E. Consideration and possible recommendation to award a Construction Contract to the apparent
low bidder, Joe Bland Construction, LP, of Austin, Texas, for the construction of Rock Street
Extension & Austin Avenue Congestion Mitigation Project in an amount of $512,204.25.
Bill Dryden/Tom Benz
Discussion: Benz stated this project will consist of the extension of Rock Street at Morrow Street
and modification of Austin Ave. (See attached map - Rock Street in red and Austin Ave. on
Green). The apparent low bidder was Joe Bland Construction, LP.
Action: Motion by Graff, seconded by Sansing to approve construction contract to Joe Bland
Construction, LP for the construction of Rock Street Extension & Austin Avenue Congestion
Mitigation Project in an amount of $512,204.25.
Approved: 7-0
F. Consideration and possible recommendation to approve Task Order No. KPA-11-006
with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for the professional engineering
services related to developing Pavement Condition Indices, Five Year Capital Improvement
Program for the roadways, and to provide Program Management in an amount of $361,800.00
Bill Dryden, Tom Benz
Discussion: Dryden stated in 2005 the City began is pavement management information system
(PMIS). The initial roadway inventory was done using the Pavement Condition Index (PCI) as a
tool to comparatively value the network's worth. The overall PCI scores are updated every three
years in accordance to Governmental Accounting Standards Board Statement Number 34
(GASB-34). Council has direct staff to incorporate a policy to maintain a minimum average PCI
of 85. In 2005 the PCI was 92, in 2008 it was 93, and in 2011 is when the next cycle is due.
The project goals for this Task Order will be to develop Pavement Condition Indices and develop
the Five Year Capital Improvement Program for the roadways within the City of Georgetown
System as well as provide Program Management. David Patrick, of KPA, stated that today there
are about 315 center line miles of roadway that will have to be analyzed. Once this is done, we
will need to determine what can be maintained with in each year.
Action: Motion by Boecker, seconded by Meigs to approve KPA 11-006 for the professional
engineering services related to developing Pavement Condi tion Indices, Five Year Capital
Improvement Program for the roadways, and to provide Program Management in an
amount of $361,800.00.
Approved: 7-0
G. Consideration and possible recommendation to award a Construction Contract to Ezell
Construction of Buffalo, Texas, for construction of sidewalks along FM 1460 between Austin
Avenue and Quail Valley Drive in the amount of $88,275.00. – Bill Dryden/Tom Benz
Discussion: Dryden stated that the original low bidder, Suma Constructors, LLP was awarded
the contract at the January 25, 2011 Council meeting. Since that time Suma has retracted their
low bid. The second low bidder was Ezell Construction for an amount of $88,27 5.00 and they
are willing to honor their bid to construct the project.
Action: Motion by Sansing, seconded by Graff to award a construction contract to Ezell
Construction for the construction of sidewalks along FM 1460 between Austin Avenue
and Quail Valley Drive in the amount of $88,275.00.
Approved: 7-0
H. Consideration and possible recommendation to award a Construction Contract to either,
DNT Construction, LLC, of Round Rock, Texas (the low bidder), or Chasco Constructors LTD,
LLP of Round Rock, Texas (the second low bidder) for the construction of Southeast Arterial
One from Maple Street to SH 130 in an amount of $6,286,850.00 or 7,091,193.00 respectively
– Bill Dryden, Tom Benz
Discussion: Briggs stated that bids were taken for this project. This project is a significant
project relative to the transportation grid system for the City. This is also the first significant
project for both GTAB & GTEC. The GTAB portion will be picked up by bonds. GTEC has a big
stake in this and this item will be taken to the next GTEC Board meeting. When staff received
the bids for this project, we did the evaluation on the apparent low bidder DNT. There is public
information on DNT and the relationship with the former company Rodman Construction.
With that information it was noted that there was still some processes going on between
DNT & Rodman. Because of this, staff has a concern, not that DNT could not perform, but there
might be a risk that the project could possibly be delayed. Staff, City Attorney, and David Patrick,
with KPA, has reviewed a lot of the information. Staff needs to make sure that we are very
careful
with our evaluation. The difference between low bidder and the second low bidder is $804,343.00
and it is better to be very transparent, well defined, and communicated to the tax payers. There is
accountability, therefore, staff wants to be very careful in our evaluation, because you also don't
want the flip side of being delayed or have any major problems.
Benz stated that one of the first things that staff looked at was the difference in the bid and why
there was such a big difference. In KPA's recommendation letter it states "Approximately
$750,000.00 of this difference is in the bid items for Crushed Limestone Base (Bid items #6 & #7),
Unclassified Excavation (Bid item #19) and Compacted Fill (Bid item #20)." Staff met with DNT
to understand their approach to the project. DNT stated that they will be using large scrapers.
This is a different approach would not say that it is a unique approach but is a unique way of
looking at the project, that may be different than other contractors in the way that they chose
to bid the project. Staff looked at DNT and Chasco's experience. Chasco has done work for the
city in the past and is very capable of this this type of work. DNT is a relative new company
which has the same management team as the Rodman - Central Texas Group. This group
encompassed the Austin and San Antonio area. Under Rodma n this team built similar road
projects as this one. Based on the information that was submitted DNT has performed similar
type projects. City of Georgetown Finance Department has reviewed financial statements both
companies and they are both quality companies.
Mark Sokolow, City Attorney, explained the history of both companies - DNT & Rodman, and
gave an overview of his findings.
Sansing questioned the viability of DNT being able to complete the job, Systems Engineering/
KPA to be able to design high speed roads.
Duane McGlauflin - Chairman/COO of DNT - stated that the main concern that Mr. Sokolow had
was the ability of the bankruptcy court to come back and seize the equipment while we are mid -
stream of this project. DNT purchased from Rodman twelve pieces of equipment. None of which
will be used on this project. McGauflin the went on to explained the position of DNT.
Action #1: Motion by Sansing, seconded by Boecker that Chasco Constructors LTD, LLP be
awarded the Southeast Arterial One contract in the amount of $7,091,193.00.
Motion Failed: 3-4 (Sansing, Boecker, & Montgomery for/Meigs, Maples, Graff, Geiselbrecht
against)
Action #2: Motion by Graff seconded Sansing to award DNT Construction, LLC be awarded the
Southeast Arterial One contract in the amount of $6,286,850.00
Approved 5-2 (Boecker & Montgomery against)
I. Discussion and possible recommendations concerning the 2011/12 Transportation
Improvement
Program (TIP). -- Ed Polasek, Micki Rundell
Discussion: Polasek updated the board on the TIP. One of the biggest changes is since we
reached an Industrial Agreement with Texas Crushed Stone, this has placed a timeline on Wolf
Ranch Parkway Extension (14A), SH 29 Bypass from SH 29 to Leander Road (14B), SH 20 Bypass
from Leander Road to IH 35 (14C), SE Inner Loop from IH 35 to Maple Street (19A), and SE 1
(12B & 12C, the Bypass from Maple Street to SH 130). The City has until 2025 to complete
construction of a minimum of two lanes of the proposed Bypass Route from SH 29 West to
SH 130. Therefore, preliminary engineering and ROW acquisition for project 14C was added to
the GTEC Tip, to continue activity in all segments of the Bypass Route.
Action: Motion by Sansing, seconded by Maples to approve the 2011/12 TIP as presented.
Approved: 6-0-1 (Megis absent for this vote)
III. STRATEGIC ISSUES:
J. Discussion of the 2011 Texas Legislative Session -- Tom Benz/Ed Polasek
Discussion: No updates at this time
ADJOURN
Action: Motion by Graff, seconded by Maples to adjourn meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 11:59 AM.
Approved : Attest:
_______________________ ________________________
Tina Geiselbrecht - Chair William Maples - Secretary