HomeMy WebLinkAboutMinutes_GTAB_08.14.2009Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 14, 2009
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
August 14, 2009 presiding.
Board Members Present:
Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing, Joe Graff, Don Padfield, Tina
Geiselbrecht
Board Members Absent:
Lynn Williams
Staff Present:
Jim Briggs, Jana Kern, Tom Benz Mark Miller, Bill Dryden, Peggy Leatherma n
OTHERS PRESENT:
Brent Whalen - Boy Scouts Troop #151, Joan Whalen - Citizen
Minutes
Regular Meeting
Mr. Keith Brainard called thereular GTAB Board meeting order on Friday, August 14, 2009 @ 10:02 a.m.
Mr. Brainard welcomed Brent Whalen to the board meeting. Whalen is working on a communication
merit badge. Sansing asked and Whalen stated that he is with Troop #151.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Sessi on that follows.
A. Consideration and possible action to approve the minutes from the regular meeting held on
July 10, 2009. -- Jana Kern
Discussion: None
Action: Motion by Padfield, seconded by Sansing to approve minutes as presented.
Approved 6-0-1 (Lynn Williams absent)
B. Consideration and possible recommendation to approve the Lead Remediation of Austin Avenue
Bridges over the North and South Forks of the San Gabriel Rivers Contract to AAR, Incorporated
of Liberty Hill, Texas in the amount of $86,500.00.-- Mark Miller
Discussion: Miller stated that staff realizes that these bridges have deteriorated over the years. Staff
looked into doing this last year but when the testing came back on the lead content, the lead was so
high that we had to come up with another plan. In June of this year two bids were received. AAR, Inc.
of Liberty Hill was the apparent low bidder. While certifying the bid tabulation, Terracom, ou r
Engineer, was notified of an error on item 446. Item 446 states "Preparation of Work Area, Provide
Access to Work, Surface Preparation, Priming and Re-coating Ornamental Guardrail Components
with Approved Products, in place as detailed and specified." The City contract reserves the right to
reject any or all of a bid and waive informalities in bids received. Staff decided that since the added
total of the other bid items was still less than the next bid, staff is recommending re jecting item 446
for the re-coating and award the remainder of the contract to AAR, Inc. for the lead remediation in
the amount of $86,500.00. Sansing asked and Miller responded that the $86,500.00 if for the lead
remdiation on both bridges. The repainting of the Bridges will be done by the city staff.
Action: Motion by Sansing, seconded by Aldridge to approve the Lead Remediation of Austin Avenue
Bridges over the North and South Forks of the San Gabriel Rivers Contract, minus i tem 446, to AAR,
Incorporated in the amount of $86,500.00.
Approved 6-0-1 (Williams absent)
C. Consideration and possible recommendation to approve a change order to the 2009 Street
Rehabilitation-HIPR(Hot in Place Recycling) contract with Cutler Repaving, Inc., of
Lawrence, KS, for an amount not to exceed $125,000.00. -- Mark Miller
Discussion: Miller stated that due to the mid year projections being lower, staff adjusted the street
rehabilitation projects to insure that the cost would be within budget. The street rehabilitation
bid for 2009 came in below the estimated cost. Per the Texas Local Government Code "271.060"
allows the City to increase a contract amount up to 25%. Staff is requesting this change order
in an amount not to exceed $125,000.00 and will be adding additional streets to be able to have
the HIPR. These addtional streets will be of similar age and condition in are as local to the existing
projects.
Action: motoin by Sansing, seconded by Aldridge to approve a change order to the 2009 Street
Rehabilitation-HIPR(Hot in Place Recycling) contract with Cutler Repaving, Inc., for an amount
not to exceed $125,000.00.
Approved 6-0-1 (Williams absent)
D. Consideration and possible recommendation to approve a change order for additional quantities
as bid on the 2009 Street Rehabilitation- Asphalt supply contract to J. D. Ramming Paving Co.
Ltd in an amount not to exceed $74,721.75. -- Mark Miller
Discussion: See discussion in item "C". Miller stated since we were adding to the HIPR contract
that staff also needed to increase the asphalt contract. Staff is request ing this change order in
an amount not to exceed $74,721.75.
Action: Motion by Padfield, seconded by Graff, to approve a change order for additional quantities
as bid on the 2009 Street Rehabilitation- Asphalt supply contract to J. D. Ramming Paving Co.
Ltd for an amount not to exceed $74,721.75.
Approved 6-0-1 (Williams absent)
E. Consideration and possible recommendation to approve a change order for additional quantities
as bid on the 2009 Street Rehabilitation- Surface Treatment Project to J. D. Ramming Paving Co
Ltd of Austin, Texas in the amount of $51,400.00. -- Mark Miller
Discussion: See discussion in Item "C". Miller stated staff is requesting a change order in an amount
not to exceed $51,400.00
Action: Motion by Sansing, seconded by Aldridge to approve a change order for additional quantities
as bid on the 2009 Street Rehabilitation- Surface Treatment Project to J. D. Ramming Paving Co
Ltd for an amount not to exceed $51,400.00.
Approved 6-0-1 (Williams absent)
F. Consideration and possible recommendation to approve a change order for additional quantities
as bid on the 2009 Street Rehabilitation-Micro Surface Project to Viking Construction Inc. of
Georgetown, TX in an amount not to exceed $72,500.00. -- Mark Miller
Discussion: See discussion in Item"C". Miller stated staff is requesting a change order in an amount
not to exceed $72,500.00.
Action: Motoin by Graff, seconded by Padfield to approve a change order for additional quantities
as bid on the 2009 Street Rehabilitation-Micro Surface Project to Viking Construction Inc. for an
amount not to exceed $72,500.00.
Approved 6-0-1 (Williams absent)
G. Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden,
Tom Benz
GTAB Projects: GTEC Projects Update & Status Report:
2008 Street Rehabilitation Project Lakeway Drive Overpass
Rock Street Extension Southeast Arterial 1 (GTEC)
College Street Bridge Wolf Ranch Parkway Extension (TIP #14A)
Williams Drive Widening Southwest Boulevard (TIP #14B)
Maple Street Drainage Northwest Blvd Overpass
Maple Street Relocation GTEC Project Update and Status Report
Northwest Blvd Drainage
N.E. Inner Loop & FM 971
Oak Tree Drive Bridge over Berry Creek
Southeast Arterial 1 (Bond)
GTAB Project Update & Status Report
Motion by Sansing, seconded by Padfield t o adjourn meeting
Approved 6-0-1 (Williams absent)
Adjournment
The meeting was adjourned at 10:50 AM.
Approved : Attest:
_______________________ ________________________
Keith Brainard - Chair Lynn Williams - Secretary