HomeMy WebLinkAboutMinutes_GTAB_06.19.2009Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Friday, June 19, 2009
The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met
on Friday , June 19, 2009 presiding.
Board Members Present:
Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff,
Don Padfield, Tina Geiselbrecht (arrived at 10:39 a.m.)
Board Members Absent:
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Bill Dryden, Mar k Miller, Laurie Brewer, Peggy Leatherman,
Marsh Iwers,
Others Present:
Rex Hunt - Alan Plummer Associates, Inc., David Patrick - KPA, Chad Thomas - Williams County Sun
Minutes
Regular Meeting
Mr. Keith Brainard called the Special GTAB Borad meeting to order on Friday, June 19, 2009 at 10:30 a.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assi stant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
A. Consideration and possible action to approve the minutes from the regular meeting held on May 11,
2009. -- Jana Kern
Discussion: None
Action: Motion by Aldridge, seconded by Sansing to approve the minutes as presented.
Approved 6-0-1 (Tina Geiselbrecht absent for this vote only)
B. Consideration and possible recommendation to approve a Master Services Agreem ent with Alan
Plummer Associates, Inc., of Austin, Texas, for professional engineering services -- Bill Dryden, Tom
Benz
Discussion: Brainard stated that this item was first brought before Council due to the dollar amount
(did not warrent a board action). A member of the Council objected, pulled the item off of the
consent agenda and expressed his opinion about the history of this particular firm. The motion that
was made at Council was to bring this item along with the Task Order to the Georgetown
Transportation Advisory Board and include options for other engineering firms. This is the reason
that Item B and C are on this agenda.
Briggs explained to the Board the process of the creation of an Master Services Agreement (MSA) and
a Task Order.
There was lengthy and heated discussion on this item.
Action #1: Motion by Sansing, seconded by Padfield, direct staff to consider suspending dicussions
and negotiations with Alan Plummer Associates, Inc. and engage in discussions with the second firm.
Discussion: It was asked: What repercussions could there be? Briggs stated that he could not predict
what someone might do, but staff will follow the legal process.
Approved 2-5-0 ( Sansing & Padfield for, Brainard, Aldridge, Williams, Graff, Geiselbrecht
against) Motion fails
Action #2: Motion by Aldridge, seconded by Sansing to postpone this item and to bring said item
back when staff is ready.
Discussion: Staff was requested to re-examine resumes, qualifications, back ground checks,
recommendations, brief statements from references, list of similar projects
Approved: 7-0
C. Consideration and possible recommendation to approve a Task Order No. APA -09-001 with Alan
Plummer Associates, Inc., of Austin, Texas, for professional engineering services for developing t he
Storm Water Management Program; Phase II MS-4 Permit in the amount of $48,900.00. -- Bill Dryden,
Tom Benz
Discussion: See Item "B".
D. Consideration and possible recommendation for the award of the 2009 Street Rehabilitation - Asphalt
supply contract to J. D. Ramming Paving Co., Ltd, of Austin Texas in the amount of $298,887.00. --
Bill Dryden, Tom Benz
Discussion: Dryden explained the item. Stated that there were three bids recieved and the low
qualified bidder was J.D. Ramming Paving Co., Ltd.
Action: Motion by Sansing, seconded by Graff to award of the 2009 Street Rehabilitation - Asphalt
supply contract to J. D. Ramming Paving Co., Ltd., in the amount of $298,887.00.
Approved 7-0
E. Consideration and possible recommendation for the award of the 2009 Street Rehabilitation - HIPR
(Hot in Place Recycling) to Cutler Repaving, of Lawrence, Kansas, in the amount of $500,220.75. -- Bill
Dryden, Tom Benz
Discussion: Dryden explained the item. Stated that due to the specifications for this project there are
only a couple of contractors that are qualified to meet them. Staff notified all qualified contractors
with only one turning in a bid.
Action: Motion by Sansing, seconded by Aldridge to award of the 2009 Street Rehabilitation - HIPR
(Hot in Place Recycling) to Cutler Repaving, in the amount of $500,220.75.
Approved 7-0
F. Consideration and possible recommendation for the award of the annual bid for Hot Mix Asphalt to
RTI of Pflugerville, Texas in the estimated amount of $350,500.00. -- Mark Miller
Discussion: Miller explained this item. This bid does not include delivery. Streets department goes
and picks up the asphalt on an as needed basis.
Action: Motion by Graff, seconded by Aldridge to award the annual bid for Hot Mix Asphalt to RTI
in the estimated amount of $350,500.00.
Approved 7-0
G. Consideration and possible recommendation to approve a Master Services Agreement with Kennedy
Consulting, Ltd. (KCI), of Georgetown, Texas, for professional engineering services. – Bill Dryden,
Tom Benz
Discussion: Dryden explained the item. Two firms were interviewed for this p roject and Kennedy
Consulting, Ltd was choosen. The MSA would be for one year, renewable for up to four additional
terms. Approval of this MSA is not a guarantee of work, but approval of MSA allows task orders to
be issued.
Action: Motion by Sansing, seconded by Graff to approve a Master Services Agreement with
Kennedy Consulting, Ltd. (KCI), of Georgetown, Texas, for professional engineering services.
Approved 7-0
H. Consideration and possible recommendation to approve Task Order No. KCI-09-001 with Kennedy
Consulting, Ltd., of Georgetown, Texas, for professional engineering services in developing First
Phase of Engineering for the intersection improvements of D B Wood Road/Shell Road at Williams
Drive in an amount not to exceed $101,800.00. – Bill Dryden, Tom Benz
Discussion: Dryden explained in November 2008 the citizens of Georgetown voted and approved a
Transportation Improvements Bond Program. One of the projects in this program is the intersection
of DB Wood Road/Shell Road at Williams Drive. Phase 1 is intended to provide environmental
clearences, identify any habitat or archeological issues, provide water quality solutions, determine
existing ROW and whether there is any need to acquire additional ROW or easements and determine
proposed roadway alignment and geometery.
Action: Motion by Sansing, seconded by Williams to approve Task Order No. KCI -09-001 with
Kennedy Consulting, Ltd in an amount not to exceed $101,800.00.
Approved 7-0
I. Consideration an possible recommendation to approve ame ndment No. 1 to Task Order No. 3 with
Baker-Aicklen & Associates, Inc., of Georgetown, Texas for professional engineering services for
additional scope of work encountered during the performance of Task Order No. 3 in an amount not
to exceed $26,060.00. Bill Dryden, Tom Benz
Discussion: Dryden stated that during the work of this Task Order, it was determined that additional
effort would be required to complete the final design plans, specifications and estimate (PS&E) due to
a need to incorporate underground electrical and communications conduits, to design retaining walls
to accommodate differential grades and handrails, to correct drainage infrastructure near 4th Street
and to replace curb and gutter along Austin Avenue between 2nd and 5th. Replacement o f the curb
and gutter is required because of previous multiple asphalt overlays resulting in a curb height of 1
inch or less which affords barrier protection for a pedestrian. Brainard asked if there would be
continuous sidewalks from the Square to the ri ver? Dryden state yes. Brainard also asked if this
amendment was just for engineering and the answer was yes.
Action: Motion by Sansing, seconded by Graff to approve amendment No. 1 to Task Order No. 3
with Baker-Aicklen & Associates, Inc. in an amount not to exceed $26,060.00.
Approved 7-0
J. Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden,
Tom Benz
GTAB Projects: GTEC Projects:
2008 Street Rehabilitation Project Lakeway Drive Overpass
Rock Street Extension Northwest Blvd Overpass
College Street Bridge Southeast Arterial 1 (GTEC)
Williams Drive Widening Wolf Ranch Parkway Extension (TIP #14A)
Maple Street Realignment Southwest Boulevard (TIP #14B)
Maple Street Drainage GTEC Project Update & Status Report
N.E. Inner Loop & FM 971
Northwest Blvd Drainage
Oak Tree Drive Bridge over Berry Creek
Southeast Arterial 1 (Bond)
OTP Update
GTAB Project Update & Status Report
Action: None
Motion by Padfield, seconded by Geiselbrecht to adjourn meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 11:42 PM.
Approved : Attest:
_______________________ ________________________
Keith Brainard - Chair Lynn Williams - Secretary