The URL can be used to link to this page

Home My WebLink AboutMinutes_GTAB_03.09.2009Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 9, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , March 9, 2009 presiding. Board Members Present: Keith Brainard - Chair, Gabe Sansing, Don Padfield, John Aldridge, Lynn Williams, Tina Geiselbrecht Board Members Absent: Joe Graff Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Ed Polasek, Bill Dryden, Mark Miller, Peggy Leatherman, OTHER PRESENT: Randy Deavers, Dennis Busch - Citizen, Tina Walker - URS, David Patrick - KPA, Chad Thomas - Wmsn Cty Sun, Bruce Barton - OMNI Project Inc., Rebecca Bray - Klotz Associates, Arron Nathan - Kimley-Horn, Jeff Curren - HDR Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board meeting to order on Monday, March 9, 2009 at 1:03 P.M. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Introduction of City Staff and GTAB Board members. -- Paul E. Brandenburg Discussion: All of the GTAB Board members and City Staff that were in attendance introduced themselves. Action: None B. Board nominations and election of Vice-Chair and Secretary of the GTAB Board. -- Keith Brainard Discussion: Brainard asked for nominations Action: Motion by Sansing, seconded by Padfield to elect John Aldridge as Vice Chair of the GTAB Board. Approved 5-0-1 (Aldridge did not vote, Joe Graff absent) Action: Motion by Aldridge seconded by Sansing to elect Lynn Williams as Secretary of the GTAB Board. Approved 5-0-1 (Williams did not vote, Graff absent) C. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on November 10, 2008 & January 22, 2009. -- Jana Kern Discussion: None Action: Motion by Sansing seconded by Geiselbrecht to approve both sets of minutes as presented. Approved 6-0-1 (Graff absent) D. Citizens wishing to address the Board: Randy Deavers concerning secondary route for Chaparro Estates. Discussion: Mr. Deavers stated that he lives at 270 Sedro Trail. When his family purchased this property, in the late 80's, the subdivision had a proposed future secondary route. When Sun City came along, previous Council approved to block the secondary route. Therefore, the residents of this subdivision, only have egress ingress into Williams Drive is our only access for entering and leaving our subdivision There have been accidents near our subdivision where we could not get to our homes. When we asked the police officer what to do, he told us to take the back way. We inf ormed him that there was no back way he said find a restaurant and wait it out. It is hard enough to get out with the two lanes, when it goes to five it will be near impossible. I am asking the Board to please consider a solution and help with a secondary route, because the route that we had planned originally approved by either the County or the City was taken away from us and we are now in harms way. We need a secondary route to provide us with safe passage or some kind of secondary passage. When the five lanes are completed it will be very dangerous for us to get out of the subdivision heading into town. I have sent Commission Covey a letter regarding this subject. Part of her response was that the county currently has no funding to assist with this project. I feel that the City has put us in this predicament, would like to know what can been done about this problem. I hope that it does not take a very serious accident before this is looked into. There was open discussion on future activity for that are a. Brainard stated the that he would get with staff to see what possibilities are out there. WORKSHOP: E. Discussion and possible recommendation on the update by Williamson County on its Master Thoroughfare Plan. -- Jim Briggs Discussion: Briggs explained and gave a brief history on this item. Ms. Tina Walker, of URS Corp.,gave a presentation updating the Board on the latest information on the County's Master Thoroughfare Plan. F. Consideration and possible action related to consultant selection for the Ge orgetown Overall Transportation Plan Update. -- Ed Polasek Discussion: Polasek explained this item. Staff released and RFQ for the OTP update. Six firms responded to the request. The selection committee consisted of two GTAB Board members, one person from the Planning and Zoning Commission, the Mayor and City staff members included persons from Community Development Division Finance Division. and GUS. The selection committee interviewed the top two firms. After this process was completed the committee chose Klotz Associates as the first firm to negotiate a contract or task order under the existing MSA, with the option to go to the URS, the second firm, if a satisfactory contract cannot be negotiated. Action: Motion by Aldridge, seconded by Williams to select Klotz Associates as the first firm with the option to use URS if contract cannot be negotiated with Klotz. . Approved 6-0-1 (Graff absent) G. Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Discussion: Polasek stated that this is a request by Commissioner Covey and the consultants working on SH 29 corridor study. In our current OTP we have a freeway cross section of 200 feet. This would allow up to six travel lanes of freeway with no frontage roads. We have also adopted the TxDOT 400 feet standard ROW width for the ultimate Bypass Route. This would allow up to eight travel lanes with four lanes of frontage roads. Williams County has developed a 300 foot typical cross section for SH 29 west improvements, which the City has been ask to adopt. If we do this, th e City will have three freeway cross sections adopted in the OTP. Staff recommendation is to adopt the SH 29 West typical section and grade separation and ramp layout and coordinate the various Freeway cross-section in the update of the OTP. Action: Motion by Geiselbrecht seconded by Padfield for the adoption of SH 29 West typical section and grade separation and ramp layout also coordinate the various Freeway cross -section in the update of the OTP. Discussion: Sansing asked on this 300 foot section will the people, that are along SH 29, have to move fences etc. Polasek stated that until the actual ROW acquisition goes through no they will not have to move fences. Approved 4-2-1 (Aldridge & Sansing opposed, Graff absent) H. Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. Polasek, Micki Rundell Discussion: Rundell stated that in Mid April staff will be going to the Bond Market. Currently we included the $750,000.00 for project 12C - SE1/ Maple to Southwestern, $380,000.00 that was for the engineering on project AH - DB Wood @ Williams Drive and $900,000.00 for project KK3 - Berry Creek (widening). Rundell and Polasek went on to explain what was included in each of the projects. Board Member Lynn Williams left meeting at 2:01 p.m. Action - 1: Motion by Padfield to adopt the bond TIP following the 2008 Bond Authorization - Funding Timeline, which include project 12C - SE1/ Maple to Southwestern for $ 750.000.00, project AH - DB Wood @ Williams Dr. for $380,000.00, and project KK3 - Berry Creek (widening) for $900,000.00. NO SECOND MOTION DID NOT CARRY. Action - 2: Motion by Sansing, seconded by Aldridge to approve project 12C - SE1/ Maple to Southwestern for $ 750.000.00 and Project AH - DB Wood @ Williams Dr. for $380,000.00. Approved 5-0-2 (Williams & Graff absent) I. Consideration and possible recommendation related to prioritization of potential "Stimulus Funded" local transportation projects list. -- Ed Polasek Discussion: Polasek explained and gave a brief history on local transportation project. Polasek also stated that CAMPO is receiving approximately $29.2 million for transportation projects from the Federal Stimulus Package. Since the stimulus package discussion began, staff has learned that the proposal to fund the Lakeway Bridge did not make the recommended list of projects for the TxDOT Administered Funds. City staff, working with TxDOT, has identified the Lakeway Bridge as the only project in the Georgetown area that has an available local match and necessary environmental clearance to be eligible for the CAMPO funds. Action: Motion by Sansing seconded by Padfield to submit the Lakeway Bridge Project. Approved 5-0-2 (Williams & Graff absent) J. Discussion and possible recommendation to define service area for the Road Impact Fee with Kimley- Horn and Associates, Inc. of Austin , Texas -- Bill Dryden, Tom Benz Discussion: Benz explained the item. Arron Nathan of Kimley Horn & Associates gave a power point presentation to the Board. Action: Motion by Sansing, seconded by Geiselbrecht to approve the defined service areas that were presented by Kimley Horn & Associates. Approved 5-0-2 (Williams & Graff absent) K. Consideration and possible recommendation for approval of Task Order No. KPA -09-004 with Kasberg, Patrick & Associates of Georgetown, Texas, for professional engineering services related to the 2009 Street Rehabilitation Project in the amount of $129,801.00. -- Bill Dryden, Tom Benz Discussion: Benz stated that Professional Engineering services are required for the 2009 Street Rehabilitation Project. The engineering services will be the design of three bidding packages for street rehabilitation, the first is for hot in-place asphalt replacement/rejuvenation on streets within Pleasant Valley, Quail Valley and Reata Trails Subdivisions; the second, microsurfacing Railroad Avenue, Del Webb Boulevard and 15th Street; the third, two course surface treatment of Scenic Drive.Past experience has shown that vendors tend to specialize in only one type of rehabilitation treatment, therefore this project will be bid as separate packages for construction. Action: Motion by Sansing, seconded by Aldridge to approval of Task Order No. KPA -09-004 with Kasberg, Patrick & Associates of Georgetown, Texas, for professional engineering services related to the 2009 Street Rehabilitation Project in the amount of $129,801.00. Approved 5-0-2 (Williams & Graff absent) L. Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, Tom Benz GTAB Projects: 2008 Street Rehabilitation Project: Concrete work & type"B" asphalt complete on Ash, Mimosa, 8th, & 10th Streets. Type "B" asphalt is also complete on 18th & 21st Streets. W/WW is complete on Main Street. Rock Street Extension: No Change College Street Bridge: Contractor executing documents. Construction to begin in April. Williams Drive Widening: No change Maple Street Realignment: Engineer verifying existing and proposed ROW and also locating underground utilities. Maple Street Drainage: Hydraulic models have been updated and were delivered to KPA on March 2, 2009. Oak Tree Bridge: Pre-construction meeting scheduled for March 11, 2009. GTEC Projects: Lakeway Drive Overpass: No Change Southeast Arterial 1: Draft ROW documents delivered to City for review on March 2, 2009. Wolf Ranch Parkway Extension (TIP #14A): Engineering was awarded to HDR on February 28, 20 09. Southwest Boulevard (TIP #14B): Project is proceeding with ROW, surveying & design. Action: None Motion by Aldridge, seconded by Sansing to adjourn meeting. Approved 5-0-2 (Williams & Graff absent) Adjournment The meeting was adjourned at 03:05 PM. Approved : Attest: _______________________ ________________________ Keith Brainard - Chair Lynn Williams - Secretary