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HomeMy WebLinkAboutMinutes_GTAB_11.10.2008Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, November 10, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , November 10, 2008 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Lynn Williams, Tina Geiselbrecht Board Members Absent: Harry Gibbs Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Micki Rundell, Ed Polasek, Peggy Leatherman OTHERS PRESENT: Bruce Barton - Omni Projects, Inc., Joe Savage & Tom Haynie - Haynie Consulting, Dennis Busch - Citizen, Bill Caffey - Klotz Associates, Sonny Kretzschmar & Jeff Curren - HDR Engineering, Inc. Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board Meeting order on Monday, November 10, 2008 at 1:30 P.M. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on October 13, 2008. -- Jana Kern Discussion: None Action: Motion by Aldridge, seconded by Geiselbrecht to approve the minutes as present. Approved 5-0-2 (Harry Gibbs absent & Gabe Sansing absent for this vote only) B. Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, Tom Benz GTAB Projects: 2007 Street Rehap: Construction to begin this month. Rock Street Extension: Working on ROW. College Street Bridge: Project on January 2009 letting schedule for TxDOT Williams Drive Widening: County wants to bid project by end of January 2009 GTEC Projects: Lakeway Drive Overpass - TxDOT going forward with ROW acquisition and utility relocation Southeast Arterial 1 - 90% schematic design complete. ROW process continues Southwest Bypass - Met with HDR to address project scope and define tasks. Northwest Blvd. Overpass - Bill Caffey of Klotz & Associates, gave the Board a power point presentation Action: None C. Consideration and possible recommendation to approve the Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the widening of Williams Drive, also known as RM 2338, from DB Woods Drive to FM 3405. -- Bill Dryden/Tom Benz Discussion: Dryden stated The City went to CAMPO to request federal dollars to fund the Williams Drive widening project. CAMPO allocated funds in the amount of $8,828,900.00. The funding is a reimbursement through TxDOT for construction costs. Brainard asked what is the total cost of the project? Rundell stated $22M is the total cost - $8.8 from CAMPO, $8.8 from the City. Sansing asked what the County portion is and Rundell said 35%. This is an agreement to receive the money. There is also a $500 process fee with TxDOT. Action: Motion by Geiselbrecht, seconded by Sansing to approve the Advance Funding Agreement with TxDOT in the amount of $8,828,900.00, with the $500 direct cost fee. Approved 6-0-1 (Gibbs absent) D. Consideration and possible recommendation to approve an Assignment and Assumption Agreement with Williamson County for the widening of Williams Drive, also know as RM 2338, from DB Wood Drive to FM 3405. -- Bill Dryden/Tom Benz Discussion: Dryden stated that the City and Williamson County mutually desire to construct improvements to widen and expand a portion of Williams Drive from DB Wood Drive to FM 3405. The City has applied to the CAMPO for funding under the STP-MM. Under the STP-MM program, CAMPO allocated funding in the amount of $8,828,900.00. This funding is a reimbursement through TxDOT for construction costs and is conveyed to the City through an AFA with TxDOT. The Assignment and Assumption Agreement provides that the moneys received from CAMPO through TxDOT shall be expended for the Project before other moneys from either the City or the County are applied. Upon signing by the City, the Assignment and Assumption Agreement will be returned to Williamson County for final execution. Action: Motion by Sansing, seconded by Geiselbrecht to approve the Assignment and Assumption Agreement with Williamson County for the widening of Williams Drive. Approved 6-0-1 (Gibbs absent) E. Discussion on the results of the 2008 Bond Election and future schedule/action. -- Jim Briggs/ Micki Rundell Discussion: Rundell and Briggs explained what the passing of the 2008 Bonds means to the City. Brainard asked for a list of projects that were in the 2008 Bond to be reviewed at the January 2009 GTAB meeting. Action: None F. Discussion and possible direction to staff concerning update process for the Georgetown Overall Transportation Plan. -- Ed Polasek Discussion: Polasek stated that at the last Board meeting an update was given on were we are on the OTP. In short there has been a revision to the street network and model and two new areas on the plan 1) bicycle & sidewalks, 2) new urban design for street standards. Polasek stated that with the revisions along with the new areas, staff felt that we will need a new Request for Qualifications (RFQ). Would like to select a steering committee and a selection committee, have public involvement. Brainard asked who are you planning on having on these committees. Polasek stated that on the selection committee - A member from Council, possible the Mayor, GTAB Board, Transportation Division, Finance, and Purchasing no more than 5 to 6 people. Brainard suggested John Aldridge and Tina Geiselbrecht from the GTAB Board. If the Board would like to have a Steering Committee that committee would consist of County, TxDOT and some local transportation agencies. Geiselbrecht asked what was staff looking at as a time line. Polasek stated 12 - 18 months. For the RFQ? We would be looking at possibly February 2009. Action: Motion by Williams, seconded by Aldridge to direct staff to pursue the RFQ, create a Selection Committee with members being from GTAB Board, Transportation Division, Council - possibly the Mayor, Finance & Purchasing. Approved 6-0-1 (Gibbs absent) G. Discuss and receive information concerning a developer’s request for City funding participation in the installation of a traffic signal as part of the Two Rivers Development at the intersection of Austin Avenue, San Gabriel Village Drive and the proposed driveway for the Development. -- Keith Brainard This item was pulled by Anna Martin of HDR. Mr. Bruce Barton, of Omni Projects, Inc./Longhorn Junction, stated that they discussed the alternative route -FM 1460 - with TxDOT at length with this going all the way to downtown Austin. There was one issue with access and I believe that can be resolved and we can make our project work with that design. Brainard asked being the representative for the Longhorn Project, you are saying that Longhorn does not have an issue with the TxDOT proposal for FM 1460. Mr. Barton stated that is correct, we are going to make that work. Our Transportation Engineers and our group, worked extensively with TxDOT all the way to the Chief Engineer. Even the movement of the ROW. Motion by Sansing, seconded by Aldridge to adjourn. Approved 6-0-1 (Gibbs absent) Adjournment The meeting was adjourned at 02:50 PM. Approved : Attest: _______________________ ________________________ Keith Brainard - Chair Ricki Salazar - Secretary