HomeMy WebLinkAboutMinutes_GTAB_07.22.2008Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Tuesday, July 22, 2008
The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met
on Tuesday , July 22, 2008 presiding.
Board Members Present:
Keith Brainard - Chair, Ricki Salazar - Secretary, Gabe Sansing, Lynn Williams, Tina Geiselbrecht
Board Members Absent:
John Aldridge, Harry Gibbs
Staff Present:
Micki Rundell, Jana Kern, Tom Benz, Bill Dryden, Mark Miller, Peggy Leatherman, Marsha Iwers
OTHERS PRESENT:
Bill Sattler - City of Georgetown Council-member
Minutes
Regular Meeting
Mr. Keith Brainard call the Special GTAB Board meeting to order on Tuesday, July 22, 2008 at 5:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
A. Consideration and possible action to approve the minutes from the regular Board meeting held on
May 12, 2008. -- Jana Kern
Discussion: None
Action: Motion by Sansing, seconded by Williams to approve minutes as presented
Approved 5-0 (John Aldridge & Harry Gibbs absent)
B. Discussion and possible action regarding the Project Progress Report and time lines (including but
not limited to items listed). -- Joel Weaver, Tom Benz
Discussion: Benz presented the progress report:
Rock Street Extension: Seeking TCEQ approval for use of Modular Wetland or similar treatment
method on project.
2007 Street Rehab: Neighborhood meeting is scheduled for July 29, 2008. Bid opening is scheduled
for August 1, 2008.
Blue Hole Rd & Trail: Bid opening was on July 16, 2008. Will be discussed on Item "F" of this agenda.
Williams Drive Widening: Engineering is about 95% complete. Discussions are ongoing to finalize
the Memorandum of Understanding (MOU), Inter Local Agreement and Tree Ordinance issues with
Williamson County.
College Street Bridge: Project now on certified August 2008 letting schedule.
Action: None
C. Consideration and possible recommendation for award of construction contract to EBC Construction,
LLC, of Manor, Texas, for the construction of L eander Street (18th Street to 22nd Street) and 22nd
Street (from 452 ft west of Leander Street to Austin Ave) in an amount of $382,359.00. -- Bill Dryden,
Tom Benz
Discussion: Dryden stated that the proposed project went out for bid in three parts - Part A/General
Items, Part B/Leander Street Reconstruction Items and Part C/22nd Street Reconstruction items.
Kasberg, Patrick & Associates, LP, project engineer, has reviewed the current work load and
construction history of the apparent low bidder, EBC Construction, LLC and believes EBC
Construction, LLC is qualified to construct this project.
Action: Motion by Salazar, seconded by Williams to award a construction contract to EBC
Construction, LLC, of Manor, Texas, for the construction of Leander Street (18th Street to 22nd Street)
and 22nd Street (from 452 ft west of Leander Street to Austin Ave) in an amount of $382,359.00.
Approved 5-0 (Aldridge & Gibbs absent)
D. Consideration and possible recommendation to approve a Master Services Agreement with Kimley -
Horn & Associates, Inc., of Austin, Texas, for professional engineeri ng services. -- Bill Dryden, Tom
Benz
Discussion: Dryden stated that Council directed Staff to pursue developing a Road Impact Fee
Program. Pursuant to that direction, Staff developed and published a Request for Qualification and
received Statements of Qualifications (SOQ) from two firms, Duncan Associates, Inc., and Kimley-
Horn and Associates, Inc., both with offices in Austin. The SOQs were evaluated by a team
consisting of representatives from Finance, Planning, Purchasing, Transportation and System s
Engineering. After reviewing the qualifications statements and interviewing each firms, staff has
selected Kimley Horn and Associates, Inc., as the best qualified firm. Approval of the MSA is not a
guarantee of work, but approval of the MSA allows for T ask Orders to be issued in an expeditious
way that will allow for efficient project management.
Action: Motion by Sansing, seconded by Geiselbrecht to approve a Master Services Agreement with
Kimley-Horn & Associates, Inc., of Austin, Texas, for professional engineering services.
Approved 5-0 (Aldridge & Gibbs absent)
E. Consideration and possible recommendation to approve a Task Order #1 with Kimley-Horn &
Associates, Inc., of Austin Texas, pursuant to the terms of the Master Servic es Agreement, for
professional services related to the development of a Road Impact Fee Program for an amount of
$114,500.00.-- Bill Dryden, Tom Benz
Discussion: Dryden stated that this task order #1 defines the scope of work, schedule, etc., for
developing the Road Impact Fee Program. The four defined major tasks for this Program are as
follows: Task 1 – Land Use Assumptions, Task 2 – Roadway Impact Fee Analysis, Task 3 – Public
Hearings and Approval and Task 4 – Rough Proportionality Policy Development.
Action: Motion by Geiselbrecht, seconded by Salazar to approve a Task Order #1 with Kimley -Horn
& Associates, Inc., for professional services related to the development of a Road Impact Fee Program
for an amount of $114,500.00.
Approved 5-0 (Aldridge & Gibbs absent)
F. Consideration and possible recommendation to award a construction contract to Aaron Concrete
Contractors, LP, of Austin, Texas, for the construction of Blue Hole Restoration Project in an amount
of $98,752.50. -- Bill Dryden, Tom Benz
Discussion: Dryden stated that four bids were received and reviewed by Baker -Aicklen &
Associated, Inc. and the apparent low bidder was Aaron Concrete Contractors of Austin, Texas.
Baker-Aicklen also reviewed the current workload and construction history of Aaron Concrete and
they believe Aaron Concrete Contractors are qualified to construct this project.
Action: Motion by Sansing, seconded by Salazar to award a construction contract to Aaron Concrete
Contractors, LP for the construction of Blue Hole Restoration Project in an amount of $98,752.50.
Approved 5-0 (Aldridge & Gibbs absent)
Motion by Sansing, seconded by Salazar to adjourn.
Approved 5-0 (Aldridge & Gibbs absent)
Adjournment
The meeting was adjourned at 05:20 PM.
Approved : Attest:
_______________________ ________________________
Keith Brainard - Chair Ricki Salazar - Secretary