HomeMy WebLinkAboutMinutes_GTAB_05.12.2008Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Monday, May 12, 2008
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday ,
May 12, 2008 presiding.
Board Members Present:
Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing, Lynn Williams
Board Members Absent:
Tina Geiselbrecht, Harry Gibbs, Ricki Salazar
Staff Present:
Paul Brandenburg, Jana Kern, Tom Benz, Micki Rundell, Bill Dryden, Mark Miller, Ed Polasek, Joel
Weaver, Mike Stasny,
Others Presented:
Jim Clarno - Baker-Aicklen & Associates Inc., Dennis Busch - Citizen
Minutes
Regular Meeting
Mr. Keith Brainard Called the regular GTAB meeting to order on May 12, 2008 at 1:24 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
A. Consideration and possible action to approve the minutes from the regular Board meeting held on
April 14, 2008. -- Jana Kern
Discussion: None
Action: Motion by Aldridge, seconded by Williams to approve minutes as presented.
Approved 4-0 (Tina Geiselbrecht, Harry Gibbs, & Ricki Salazar absent)
B. Discussion and possible action regarding the Project Progress Repo rt and timelines (including but not
limited to items listed). -- Joel Weaver/Tom Benz
Discussion: Weaver stated from Mr. Brainard's request I will only discuss items that have changes.
Board members will still be receiving all projects.
2007 Street Rehab - Phase I: Working in the San Gabriel Heights area. Will be moving on to The east
side of town then to Berry Creek to work on the curbing.
Phase II: Final design has been submitted for review.
Blue Hole Road & Trail: Preliminary Engineering is about 90% complete. Survey & ROW is
complete. Further discussion in item "C".
Oak Tree Bridge: Task order was approved in April 2008. Meeting scheduled to firm up final design.
Rock Street Extension: Final design underway, meeting with property owner scheduled.
College Street Bridge: Final design has been submitted and mylars are being produced. Bill Dryden
stated that TxDOT is getting all of the final designs done for the August 2008 letting. Staff is looking
for a motion for the removal of a Heritage Oak Tree – 39” Live Oak. Engineering has tried to realign
the road way but there is an eight foot embankment which prohibits vertical and horizontal
realignment of the roadway to avoid the tree. Sansing asked if this was the tree in front of Parks. It
was stated that this tree is located closer to the proposed traffic circle/River Haven Nursing Home.
Staff was informed that it could cost up to $60,000.00 to move this tree with no guarantees that it will
survive. Dryden stated that this item was taken to the Parks & Recreation Board on May 8, 2008,
Mathis made a motion that the city construction project of the bridge be permitted to remove the tree
with good faith replacement of disease resistant trees and shrubs and Owens seconded the motion
and it passed by unanimous vote. Benz also stated with additional funds for landscaping around the
bridge. Sansing stated that he is most defiantly against the removal of this Heritage Oak Tree.
Sansing also stated that there is plenty of ways to get around this tree. Benz in formed the Board that
with the removal of this tree we are saving two very large Pecan Trees. Staff has discussed this with
our staff arborist and the consensus was to save the two Pecan trees. Sansing stated that the life span
of a Pecan tree is about 50 years and the life span of the Heritage Oak is about 500 years. Sansing
suggests that this project get redesign. Brainard also mentioned that we are on a time line, that we
need to have this in motion for an August letting.
Action: Motion by Aldridge, seconded by Williams that the GTAB Board recommends the removal of
the Heritage Oak Tree.
Approved 3-1-3 (Brainard, Aldridge, & Williams fore, Sansing opposed, Salazar, Geiselbrecht, &
Gibbs absent)
Williams Drive: This project is for the widening of Williams Dr. - DB Wood/Shell Rd to Ronald
Regan Blvd. This will be a jointly funded project with the Williamson County and the City of
Georgetown. Utility relocations are scheduled to begin in June 2008.
Action: None
C. Consideration and possible recommendation to approve Task Order No. 4 with Baker-Aicklen &
Associates, Inc., pursuant to the terms of the Master Services Agreement, for professional services
related to the Blue Hole Roadway Flood Damage Reconstruction Project, Final Engineering Design
and Construction Administration for an amount of $90,000.00. -- Bill Dryden, Tom Benz
Discussion: Benz stated the City contracted with Baker -Aicklen & Associates for the preliminary
engineering to determine the proposed reconstruction of the facilities at Blue Hol e Park. This
proposal was presented to staff on May 2, 2008. Under this task order #4, Baker -Aicklen will prepare
the final design, specifications and estimates for the repairs, reconstruction and other improvements
at Blue Hole Park. Benz gave a presentation and explained to the Board the six options and the cost
associated with each options. Brainard asked which option did the Parks Board choose and it was
stated the Parks Board chose option six - 12 foot trail with MSE slope.
Action: Motion by Sansing seconded by Aldridge to recommend to have Rock Street and Scenic
Drive to be cul-de-saced with no direct access through the Blue Hole Area.
Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent)
D. Consideration and possible recommendation to approve a Master Services Agreement with Fugro
Consulting, Inc., of Austin, Texas, for professional engineering services. -- Bill Dryden/Tom Benz
Discussion: Dryden stated that staff put out a request for proposal (RFP) for professional engineering
services for pavement management data collection and evaluation, CIP development and street
cutting permitting policy development. Two firms submitted proposals and statements of
qualifications. Staff has completed their review and is recommending approval of the MSA with
Fugro Consultants, Inc.
Action: Motion by Sansing, seconded by Aldridge to approve a Master Services Agreement with
Fugro Consulting, Inc., of Austin, Texas, for professional engineering services.
Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent)
E. Consideration and possible recommendation to approve Task Order No. 1 with Fugro Consulting,
Inc., pursuant to the terms of the Master Services Agreement, for professional services related to the
Pavement Management Data Collection and Evaluation, Capital Impr ovement Plan Development
and Street Cut Permitting Policy Development Project for an amount of $149,560.00 -- Bill
Dryden/Tom Benz
Discussion: Dryden stated that under this task order, Fugro Consulting, Inc. will perform pavement
condition surveys and acquisition of pavement imagery and analysis on the city's roadway network
consisting of approximately 264 centerline miles of street segments, input data and analyses into the
CarteGraph PAVEMENTview Plus Pavement Management System, update the overall paveme nt
condition index score, train key staff members to be able to evaluate and input future pavement
condition data into the PAVEMENTview module, develop a five -year annual roadway maintenance
plan, and develop a policy for street cut permitting and manageme nt.
Action: Motion by Sansing, seconded by Williams to approve Task Order #1 with Fugro Consulting,
Inc for the Pavement Management Data Collection and Evaluation, CIP Development and Street Cut
Permitting Policy Development Project for an amount of $149,560.00.
Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent)
F. Consideration and possible action on Georgetown Transportation Advisory Board ranking &
prioritization of 2008 Road Bond Project List. -- Ed Polasek/Bill Dryden
Discussion: Polasek stated that at the April 2008 GTAB meeting, staff was asked to bring back a
recommendation for a ranking system for the projects. Therefore, the GTAB Board would come up
with a ranking of projects before staff made their presentation to Council. This process start ed based
on the rankings of about 1.5 years ago. Since then we have had projects added, some other projects
shift around, and some that have been split into segments. Because of this, it was decided that the
Board would go through the ranking process again. The Board members decided that they would
rank the eleven projects one through eleven with one being the highest, eleven the lowest. All of the
Board members turned in their scoring sheets and the results of that ranking are as follows: 1. RR
2338 (Williams Dr.), 2. FM 971, 3. FM 1460 - Sec 1 Quail Valley to Inner Loop, 4. NW Inner Loop/DB
Wood Rd, 5. FM 1460 - Sec 2 Inner Loop to South of CR 166, 6. FM 1460 - Sec 3 South of CR 166 to
South ETJ Limits, 7. Berry Creek Drive - Airport Rd to SH 195, 8. Airport Rd - IH35 to Lakeway Dr., 9.
Airport Rd - Lakeway Dr. to Berry Creek Dr., 10. SE 1 - Maple St. to Southwestern, 11. Congestion
Improvements/Reconstruction/Routing (NW Blvd/Lakeway Dr intersection, Lakeway Dr, CR 151 -
Austin Ave to Inner loop NE, Inner Loop NE - FM 971 to CR 151, CR 152 - SH 130 area, Inner Loop SE
- CR 110 to SH 29, SH 29 Bypass Routing Study).
After staff reviewed the rankings we would like to bring to you two consideration before you make
the final recommendation.
1. Reconsider final ranking of SE1, as funding and construction of improvements are underway form
Southwestern to SH 130, and intersection improvements are soon to be started at the intersection of
SE Inner loop and FM 1460. This project would provide funding for the gap bet ween these two
improvements.
2. Consider moving the $2.5M allocated for the SH 29 Bypass Study from the lowest ranked
Congestion Improvements category and rank this project somewhere higher.
Brainard asked how usefully will it be to complete FM 971 if we don't have the bridge at Northwest
Blvd. Miller stated that there has been several accidents at FM 971 this is a very narrow road way.
With the improvements, it will help with the connection to SH 130. We also have the Inner Loop
crossing, the new bridge going in at San Gabriel Park will connect to FM 971, Cooper Elementary and
Forbes Middle School exit onto FM 971. Miller feels that FM 971 is very much in need of these
improvements.
Brainard summarized by saying that this Board will not take a position on Williams Dr. because
recommendation by Council has already been done. Move up the SE1 project to the number two spot,
from the $10M that is in the Congestion Improvements/Reconstruction/Routing, remove the $2.5 M
that is allocated for the SH 29 Bypass Routing Study, and move this project up to the number three
spot.
With the changes that Board has made the new ranking is as follows: RR 2338 is will be out side of
the Boards ranking since there is already a comment to this project. 1. FM 971, 2. SE 1 - Maple Street
to Southwestern, 3. SH 29 Bypass Routing Study, 4. NW Inner Loop/ DB Wood Road, 5 .FM 1460 Sec
1, 6. FM 1460 Sec 3, 7. Airport Rd. - IH 35 to Lakeway Dr., 8. Berry Creek Drive, 9. Airport Rd. -
Lakeway Dr. to Berry Creek Dr.
Action: Motion by Williams seconded by Sansing to approve the ranking as follows: 1. FM 971, 2. SE
1 - Maple Street to Southwestern, 3. SH 29 Bypass Routing Study, 4. NW Inner Loop/ DB Wood Road,
5 .FM 1460 Sec 1, 6. FM 1460 Sec 3, 7. Airport Rd. - IH 35 to Lakeway Dr., 8. Berry Creek Drive,
9. Airport Rd. - Lakeway Dr. to Berry Creek Dr. Williams Drive and the remaining Congestion
Improvements/Reconstruction/Routing should be considered in the near future CIP projects, and FM
1460 Sec 2 is the Counties.
Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent)
Motion by Sansing seconded by Aldridge to adjourn
Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent)
Adjournment
The meeting was adjourned at 02:55 PM.
Approved : Attest:
_______________________ ________________________
Keith Brainard - Chair Ricki Salazar - Secretary