HomeMy WebLinkAboutMinutes_GTAB_02.11.2008Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Monday, February 11, 2008
The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met
on Monday , February 11, 2008 presiding.
Board Members Present:
Charlene Mendoza - Acting Chair, Ricki Salazar - Secretary, Keith Brainard, Gabe Sansing, Harry Gibbs
Board Members Absent:
Howell Jones
Staff Present:
Paul Brandenburg, Micki Rundell, Jana Kern, Tom Benz, Bill Dryden, Mark Miller, Ed Polasek
Other Present:
Bill Sattler - City of Georgetown Council-member, Dawn Esche, P.E. - Aguirre & Fields, LP
Minutes
Regular Meeting
Ms. Charlene Mendoza called the Special GTAB Board order on Monday, February 11, 2008 at 1:05 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
A. Consideration and possible action to approve the minutes from the regular Board meeting held on
September 10, 2007 and the Special Board meeting held on October 1, 2007. -- Jana Kern
Discussion: None
Action: Motion by Brainard, seconded by Salazar to approve both sets of minutes as presented.
Approved 5-0 ( Howell Jones absent)
B. Consideration and possible recommendation to approve a Master Services Agreement with Aguirre
& Fields, LP for professional engineering services. --Tom Benz
Discussion: Benz stated that this is a standard Master Services Agreement (MSA) that the City sets
up with our engineers. Aguirre & Fields, LP is a structural engineering firm that we feel is highly
qualified. This firm has done projects for TxDOT, City of Houston and San Antonio to name a few.
The MSA will have a term of one year, and can be renewed for up to four additional ter ms. The
approval of this MSA is not a guarantee of work, but with the approval of the MSA will allow for
Task Orders to be issued in an expeditious way that will allow for efficient project management.
It was asked if this agreement had been reviewed by the City's attorney.The response was yes, this
MSA has been reviewed by our attorney and theirs and is agreeable to both.
Action: Motion by Brainard, seconded by Gibbs to approve the Master Services Agreement with
Aguirre & Fields, LP for professional engineering services.
Approved 5-0 (Jones absent)
C. Consideration and possible recommendation to approve a Task Order with Aguirre & Fields, LP,
pursuant to the terms of the Master Services Agreement, for professional services related to College
Street Bridge Engineering for an amount of $497,106.41. -- Tom Benz
Discussion: Benz stated that when staff put the scope together they forgot to add in the water
protection abatement; so the full bridge engineer design along with the additon of the water
protection abatement will be in the amount of $452,365.31.
Sansing stated that he wanted to make sure that everything with this task order is accurate. He does
not want staff to come back and ask for more money. Benz stated that he felt that staff has a solid
scope to complete this phase of the project. We will be coming back during the construction phase of
the project.
Brandenburg asked if in the future, if TxDOT gets their funding back, will TxDOT reimburse The
City for this amount? The answer was no. The City is advancing the project, and TxDOT stated that
the $452,365.31 will be the City's contribution. Brandenburg also asked if the City does not fund this,
the project will not move forward, is that correct? Polasek stated that is correct.
Brainard stated, from the October 1, 2007 minutes, under item "A" discussion it was asked about the
funding source and Briggs stated "that it would come from the State's Off System Bridge program
which is a Federal funded program." What has changed? It was stated that at the time of the October
meeting TxDOT had the funding for the engineer design and the construction. With the recent
rescinding of funds TxDOT now only has the funding, through the State's Off System Bridge
program, for the construction cost.
Brainard also asked if the funding could be explained. Rundell explained that Council had some
excess general funds from fiscal year 07 which could cover this project. Another option is to debt
fund it.
Action: Motion by Brainard, seconded by Sansing to approve a Task Or der with Aguirre & Fields, LP
for professional services related to the College Street Bridge with no recommendation to source
funding.
Approved: 5-0 (Jones absent)
At this time Tom Benz introduced Bill Dryden the new Transportation Engineer for the Cit y.
D. Consideration and possible action regarding the proposed transportation road project list with
estimated tax impact for possible recommendation to City Council for inclusion in the November
2008 City bond election. -- Micki Rundell
Discussion: Rundell stated that at the Oct 1, 2007 meeting, staff present the Board with a list of road
projects totaling over $150 million to be financed in three phases. The Board then directed staff to
prepare a financial proforma for projects in phase one with the addition of FM 971 ($73,200.00).
Rundell asked the GTAB Board for their recommendation to move forward to Council, so Council
can prepare a November 2008 Bond Package. We are requesting this early because it will take quite a
few months to get the documentation, advertising, education, legal , etc. completed. Rundell also
went through and reviewed the Debt Schedules and the Tax Impact.
Rundell informed the Board what would be included in Phase I: Airport Road: from IH35 to
Lakeway (KK1), from Lakeway to Berry Creek Dr (KK2), & from Berry Creek Dr to SH 195 (KK3);
Northwest Inner Loop/D.B. Wood Road (AH); CR 143 (AR); Congestion
Improvements/Reconstruction;
FM 971; and adding Williams Drive widening for a total of $73,200,000.00 for the road projects.
Rundell is asking the Board to recommend a total cost of $73,200,000.00 plus the issuance cost of
$7,320,000.00 for a total of $80,520,000.00.
Action: Motion by Brainard, seconded by Sansing to recommend Council distribute to the voters for
approval bonding of Phase 1 with the inclusion of Williams Drive widening and FM 971 not to
exceed $80,000,000.00.
Approve 5-0 (Jones absent)
Motion by Sansing, second by Brainard to Suspend the Rules and to reconsider the minutes of
previous meeting.
Approve 5-0 (Jones absent)
Motion by Sansing, seconded by Brainard to reconsider Item " A" which states "Consideration and
possible action to approve the minutes.."
Approve 5-0 (Jones absent)
Discussion: From the October 1, 2007 meeting Item "D" Action needs to be cha nged so it reads: Adopt
the projects in Phase 1 with the addition of FM 971 and Williams Drive widening from D. B Wood to
FM 3405, plus the cost of relocating utilities for an amount not to exceed $73,200,000.00. This new
motion was made by Sansing and seconded by Brainard.
Approve 5-0 (Jones absent)
Gibbs stated that on the September 10, 2007 minutes they show that he is present and absent. Let the
record show that I was absent.
Motion by Sansing, seconded Gibbs to approve the minutes as revised.
Approve 5-0 (Jones absent)
Motion by Salazar, seconded by Mendoza to adjourn meeting.
Approve 5-0 (Jones absent)
Adjournment
The meeting was adjourned at 02:10 PM.
Approved : Attest:
_______________________ ________________________
Charlene Mendoza - Acting Chair Ricki Salazar - Secretary