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HomeMy WebLinkAboutMinutes_AIRAB_03.15.2010 Minutes of the Meeting of the Airport Advisory Board City of Georgetown, Texas Monday, March 15, 2010 The Airport Advisory Board of the City of Georgetown, Texas, met on Monday , March 15, 2010. Members Present: Bob Perry, Dennis Morgan, Gary Hamilton, George Brown, Marty Buchanan, Patrick McCaslin Members Absent: Joseph Warner Staff Present: Travis McLain Minutes Regular Meeting 1. Call to order. Chairman Brown called the meeting to order at 7:00 P.M. 2. Consideration and possible action to elect an Airport Advisory Board Vice -Chairman. George Brown: The first item of business is electing an Airport Advisory Board Vice -Chairman, who will serve as Chairman in my absence. Patrick McCaslin: Motion to nominate Gary Hamilton as Airport Advisory Board Vice -Chairman. Dennis Morgan: I second the motion. Motion approved 6-0. 3. Consideration and possible action to elect an Airport Advisory Board Secretary. George Brown: The next item is Airport Advisory Board Secretary. Do we have a nomination or volunteer for the Airport Advisory Board Secretary? Travis McLain: For the Secretary position, you do not have to keep notes, BettyJo and I prepare the minutes and you will review and make corrections; then sign off on the minutes after the board has approved them. Dennis Morgan: I will volunteer for the position of Secretary. Unanimously approved 6-0. 4. Consideration and possible action to approve the Minutes of February 15, 2010, meeting. Patrick McCaslin: I make the motion to approve the minutes of February 15, 2010. Marty Buchanan: I second the motion. Motion approved 6-0. 5. Discussion with Finance regarding Board input on the Airport 2010/2011 budget. Laurie Brewer: (Assistant Director of Finance & Administration) The City is kicking off our budget process. Our City’s fiscal year is from October 1st through September 30th. We have gotten so big now that we pretty much budget all year round. In December we start with our Capital Improvements program budgeting, then mid-year review and then a base budget preparation now. One of the things that are important for Council is getting boards & commissions input. We have in front of you a form that we would like to discuss at this meeting or perhaps an additional meeting and come up with, as a group, what your top goals are for the next three to five years. Any issues or concerns you have about the upcoming budget cycle. If you feel we are providing adequate or inadequate service to the citizens, why or why not. What are some of things we need to be doing in order to provide adequate service for the airport? What resources you feel are critical for the upcoming year. The economy is tight. You probably read about our budget process last year; we had a pretty difficult time. We anticipate a difficult time again this year. If there are any areas that you feel we can find savings in so that we can fund more critical projects. We need that input as well. We do not want individual responses. We want a response as a group. Since you are a new group, you need to take a month or two and coordinate with Travis your priorities and coordinate back to the City Manager. We will use this along with the Citizen’s Survey to give a report to Council. If you can get your airport report to Finance by mid-May. The great thing about the airport is that you have your own funding. There is a joint workshop with the Council on May 25, 2010 and that will be a good time to get your business plan developed. Patrick McCaslin: Motion to individually consider the questions and come back for discussion at the April board meeting. Marty Buchanan: I second the motion. Motion approved 6-0. 6. Airport Manager’s Report: A. February 2010 Monthly Income and Expense Reports Travis McLain: In looking at the reports, 100LL sales are down <13.6%> from February 2009. Jet sales are down <6.1% from February 2009. October-February 2010 compared to October-February 2009: 100 LL sales down <9.5%>; Jet sales down <14.8%>. February 2010 compared to Ja nuary 2010: 100 LL sales down <10.56%>; Jet sales down <4.89%>. Aircraft operations: down 25.7% from February 2009. February ’09 = 4891 and February ’10 = 3634. However, daily average for February was up +6.19% over January 2010. B. Report on Council Actions None. C. Report on Improvements to Airport Streets Travis McLain: Airport Street Rehab Project – We will have a pre-bid meeting on March 23, 2009; with bids opening on April 13, 2010. We will resurface with concrete ribbon curb (concrete cu rb that is same elevation as street level and protects edges of the asphalt) to be finished the end of summer. D. Georgetown Airfest Travis McLain: Date planned: Fall 2010. The purpose: make the general public more aware of the community benefits of the airport with no taxpayer funds. Objective: to interest, inform, entertain. Daryl Dressler: (former AAB member) gave a report. We would advertise as a fly -in as well as a drive-in – come and see what the airport is all about. We will try to have vintag e aircraft, antique, classic, WWII stuff and static displays to include flying. We will contact Randolph AFB for T -6 (static display) and Fort Hood (helicopter) plus recruiters, B -25 on the field plus a P-51 on the field. Also there are some really nice cl assics like Clark Thurmond’s Beech-18 aircraft. I will also try to get Burnet’s DC-3 and the Confederates from San Marcos. There is also the Tora, Tora, Tora and a P-39 (only one of two in the world). CAP (Civil Air Patrol) has volunteered to provide fligh t line sanitation (keep pedestrians away from the aircraft when in motion). We are going to have a meeting with FSDO (Flight Standards District Offices) do discuss what we can and cannot do. CAP said they also have educational toys for the kids, including magazines that the kids will be able to take with them. I am looking for volunteers from the board to help us with the organizing: 1) parking coordinator (Pat McCaslin); 2) utilities, garbage, etc. (Travis); 3) food vendor coordinator; 4) media (Mike Marti n); 5) emergency services; 6) possibility of a hangar dance. We are looking at the date of September 25, 2010. 7. Consideration and possible action to recommend that Council authorize staff to apply for a TxDOT, Routine Airport Maintenance Grant (RAMP), and the Mayor to execute Grant documents. Travis McLain: (provided an overview) Annual inspection of the Tower equipment that is required by the FAA, the annual inspection on the bulk fuel dispensing systems, and non -directional radio beacon. Patrick McCaslin: Motion to recommend that Council authorize staff to apply for a TxDOT, RAMP grant, and the Mayor to execute Grant documents. Dennis Morgan: I second the motion. Motion carried 6-0. 8. Discuss Airport Business Plan and methods of implementation. Travis McLain: As a suggestion, I would like to see two board members volunteer to form a subcommittee and meet with me at the Terminal Building to see the numbers I have prepared. It would be easier if the committee review and be able to detail the business plan (to include inflation, demand, etc.) to bring before the board. George Brown: For the record, the subcommittee will be Bob Perry, Travis McLain, and myself, George Brown. Travis McLain: We will report back to the Board in April. 9. Consideration and possible action for setting Agenda Items for the April 19, 2010, meeting. Agenda item(s) for the April 19, 2010 meeting: A. Airfest B. Airport Business Plan C. Input to Council in regard to the budget 10. Adjourn. Patrick McCaslin: I make the motion that we adjourn. Dennis Morgan: I second the motion. Motion approved 6-0. Adjourned: 8:00 P.M.