HomeMy WebLinkAboutMIN 09.26.1995 CC-W&RTUESDAY, September 26, 1995
Council Present:
Dick Vincent
Lee Bain
Doris Curl
Susan Hoyt
Ferd Tonn
Staff Present:
Bob Hart, City Manager
Marianne Banks, City Attorney
Sandra Lee, City Secretary
Ed Barry, Dir. of Development Svcs.
Susan Morgan, Dir. of Finance & Admin.
Council Absent:
Winfred Bonner
George Arroyos
Hildy Kingma, Chief Planner
Travis McLain, Airport Manager
Jim Briggs, Dir. of Community Owned Utilities
Elizabeth Gray, Dir. of Management Svcs.
Workshop --Called to order 5:50 p.m.
A Governance discussion regarding conditions for model homes/Ed Barry
Wood recognized Harry Savio of Capital Area Builders Association, and James Giddens and
Brian Lott of Buffmgton Homes in the audience. Barry distributed to Council a memo
showing the varied regulations of model homes in other cities.
Regular Session - Called to order at 6:40 p.m.
Executive Session
B Sec.551.071 consultation with attorney
C Sec.551.072 deliberation on real property
D Sec.551.075 conference with employee
Regular Session - Resumed at 7:15 p.m.
City Council Minutes/September 26, 1995
Page 1 of 10 Pages
E Action on Executive Session items
There was no action taken on Executive Session items.
Consent Agenda
Mayor Wood pointed out that Ferd Tonn would be abstaining from Items G, H, and K of the
Consent Agenda and Items GG, HH, and II of the Regular Agenda; and Doris Curl would be
abstaining from Item PP on the Regular Agenda.
F Consideration of approval of meeting minutes --Special Meeting of September 7, 1995 and
Regular Meeting of September 12, 1995/Sandra Lee
G Consideration of a resolution approving funding agreements with the following agencies
to provide social services to residents of Georgetown: WBCO/Williamson County Crisis
Center ($10,000.00), Literacy Council of Williamson County ($2,500.00), WBCO/Nutrition
Services ($3,000.00), Stonehaven Center ($12,000.00), WBCO/Transportation Services
($5,000.00), the Williamson County and Cities Health District ($22,500.00), and the
Georgetown Information and Volunteer Exchange ($10,000.00)/Hartley Sappington
H Consideration of a resolution approving a lease agreement with Williamson -Burnet County
Opportunities, Inc. (WBCO), to operate the Madella Hilliard Neighborhood Center/Hartley
Sappington
I Consideration of a resolution approving a funding agreement with the Georgetown Heritage
Society for administrative services/Molly Alexander and Hartley Sappington
J Consideration of a resolution approving a lease agreement with the Georgetown Heritage
Society/Hartley Sappington
K Consideration of a resolution approving a lease agreement with the Georgetown Optimist
Club/Hartley Sappington
L Consideration of approval of a funding agreement with the Georgetown Industrial
Foundation/Bob Hart
M Authorization for Councilmembers to attend the National League of Cities Annual
3volum mil i1Tmi
N Consideration of award of annual bid for gasoline and diesel fuel to Triple S Petroleum in
the estimated annual amount of $79,000.00 for unleaded gasoline and $19,000.00 for diesel
fuel/Terry Jones and Susan Morgan
City Council Minutes/September 26, 1995
Page 2 of 10 Pages
O Consideration of award of annual bid for emulsion to Koch Materials in the estimated
amount of $18,562.00/Terry Jones and Susan Morgan
P Consideration of an award of bid to Commercial Electronics Corporation in the amount of
$43,544.00 for a digital recorder/Terry Jones and Larry Hesser
Consideration of an award bid for all lines of property and casualty insurance for FY' 96 in
the estimated amount of $252,440/Elizabeth Gray
R Consideration of approval of Amendment No. 3 to the contract between OMI and the City
of Georgetown in the amount of $825,345.00/Jim Briggs
S Consideration
of declaring surplus
equipment
and authorizing staff to negotiate a contract
for auctioneer
services/Terry Jones
and Susan
Morgan
T Pulled. (See Regular Agenda)
U Pulled. (See Regular Agenda)
V Pulled. (See Regular Agenda)
W Pulled. (See Regular Agenda)
X Consideration of a resolution expressing official intent to reimburse costs of certain street
capital improvement projects not to exceed $1,370,000 with proceeds from bonds that will
be issued at a later time/Susan Morgan and Bob Hart
Y Consideration of a resolution authorizing the City Attorney to issue a quitclaim deed to be
filed abandoning portions of Eighth Street, Clamp Street, and an alley, all east of the MK&T
Railroad/Marianne Banks
Z Consideration of a license to encroach into the side public utility easements at Lots 1-24,
Block G, Smith Branch Park Subdivision/Hildy Kingma and Ed Barry
AA Consideration of a release of special assessment lien for Southwestern University
property/Marianne Banks
Motion by Vincent, second by Bain to approve the Consent Agenda with the exception of Items T,
U, V, and W. Approved 5-0. (Arroyos and Bonner absent)
Regular Agenda
City Council Minutes/September 26, 1995
Page 3 of 10 Pages
T Consideration of a detailed development plan for Lake Aire Subdivision, Sections One and
Two, and ratification of variances to the Subdivision Regulations/Hildy Kingma and Ed
Barry (Pulled by Bain)
Bain asked for clarification of the recommendation regarding parking. Kingma replied that
the preschool is required to have six parking spaces, but it will be allowed for them to do a
shared parking easement with the shopping center. Bain also stated that he had concerns
about the driveway cuts onto Williams Drive. Kingma replied that the Planning and Zoning
Commission determined to address the driveway cuts at the time of significant development.
Bain questioned and was assured that the requested development plan would coordinate with
the completion of Dawn Drive.
Motion by Vincent, second by Curl to approve the Detailed Development Plan and ratify the
variances to the Subdivision Regulations. Approved 5-0.
U Consideration of a preliminary plat of 27.51 acres in the John Sutherland Survey, to be
known as Fountainwood Estates, Phase 5; and variances to the Subdivision
Regulations/Hildy Kingma and Ed Barry (Pulled by Bain)
Bain commended the builder for applying for variances and verified with Kingma that staff
and Planning and Zoning Commission were satisfied with the results of the recommended
variances. Motion by Vincent, second by Curl to approve the preliminary plat and variances
to the Subdivision Regulations. Approved 5-0.
V Consideration of a detailed development plan for City of Georgetown, Block 14, Lot 1 and
part of Lot 8; and approval of variances to the Subdivision Regulations, located at 302
South Austin Avenue/Hildy Kingma and Ed Barry (Pulled by Bain)
Bain asked and was told that the staff and the Planning and Zoning Commission were in
agreement on this approval. He asked if there would be parking problems for adjacent
property owners. Kingma replied that the applicant was actually providing 13 parking
spaces which is 3 more than the required 10 spaces. She said the applicant is hoping that
because of the site being within walking distance of the courthouse and most of downtown
Georgetown, many people will walk and not require a parking place. Bain asked how the
one-way designation would be handled. Kingma replied that there would be painted arrows
on the pavement and signage. Motion by Hoyt, second by Vincent to approve the detailed
development plan and variances to the Subdivision Regulations. Approved 5-0.
Kingma asked Council's opinion on how to handle similar items in the future having to do
with the new provisions adopted in January regarding short -form detailed development plans
or "mini D.D.P." The new provisions were adopted to assist redevelopment. If a building
City Council Minutes/September 26, 1995
Page 4 of 10 Pages
has been vacant for two years or more or if the use will significantly change with the new
application, the applicant is allowed to choose one of the elements that is 50% or more
deficit, bring it to 100% compliance, and then ignore compliance with other elements.
Because the ordinance was not really clear, Kingma asked Council if they feel that this
would disallow the applicant from requesting variances on that D.D.P. Barry added that this
might mean that meeting one standard 100% could leave another issue in substandard
condition. After Council discussion, it was generally felt that each application would have
to be handled on a case-by-case basis.
W Consideration of a variance to the Subdivision Regulations for a 2.0 acre tract in the Clement
Stubblefield Survey to be known as Good Luck Subdivision/Hildy Kingma and Ed Barry
(Pulled by Bain)
Bain questioned the difference between the recommendations of the staff and the Planning
and Zoning Commission. Kingma explained that the applicant's request is to take the
waterline from Highway 265 to the northeast corner of their property. The ordinance
requires that the waterline be extended to the far edge of the property. The Planning and
Zoning Commission recommends that the applicant extend the waterline to the western edge
of the property. The applicant agreed to comply. The Staff feels that the waterline should
be extended across the back of the property to the northwest corner and down the western
side to Highway 29, thereby making it more readily accessible to other property owners.
Don Bizzell, engineer for the applicant, explained that the additional waterline would cost
the applicant approximately $15,000. He offered to provide easements around the edge of
the property that would allow the City to enter and extend the waterline.
Bain asked why the existing waterline was on Highway 265 instead of Highway 29. Briggs
explained that it is a link for the West Loop waterline that serves as a transmission line from
Rabbit Hill to Serenada.
Bain asked why there was objection to the positioning of the fire hydrant. Staff replied that
it was a safety issue concerning the way the fire truck would have to enter the property and
pass the burning structure to connect with the hydrant, if it were left on the back line of the
property.
Motion by Vincent, second by Hoyt to approve the variance as posted in the agenda.
Approved 5-0.
Regular Agenda
BB Citizens wishing to address the Council
Bill Miller of 30303
Oak Tree Drive,
in Berry Creek Subdivision,
told the Council
that
he and other people
living in the ETJ
feel disenfranchised without
representation on
the
City Council Minutes/September 26, 1995
Page 5 of 10 Pages
City Council. Wood recommended that staff review the memberships of the boards and
commissions to see if more ETJ representatives could be added.
Frank Parmenter of 4106 Sequoia Trail East, in Serenada Subdivision, asked the Council
to consider a change in format for the Council Agenda to allow placement of "Citizens
wishing to address the Council" before the Consent Agenda, giving an opportunity for
comment on those particular items before the Council takes action on them. Wood
acknowledged that was a good idea. He and Hart agreed the next Council Agenda would
reflect that change in format.
CC Mayor, Council, City Manager, and staff comments and reports
Curl suggested that the City include in each year's budget a scheduled maintenance program
for City -owned facilities such as the Madella Hilliard Center. Wood suggested that should
be an item discussed at the next Budget Retreat.
Tonn asked if the City should lease out the house on Austin Avenue that was being used by
the GIVE. Board and United Way, since the GIVE. Board has now moved out and
United Way will be moving to a new facility soon. Hart replied that Habitat for Humanity
is still using office space at that location.
Wood questioned if the City were going to lease the house recently acquired with the
property acquisition on FM 971. Hart and Banks stated that the City was in the process of
listing the house and some of the acreage for sale.
® Silver Circle Award (to be presented at the next Council Meeting)
DD Consideration of granting a certificate of occupancy to allow a model home to operate at
1000 Woodview Drive/Hildy Kingma and Ed Barry
Following lengthy discussion, when asked by Wood for his recommendation, Hart suggested
that the certificate of occupancy be granted provided that no parking is allowed on
Rockcrest; one of the planters is moved from the driveway, thereby allowing a car to be
parked in that space; two cedar trees are removed from the corner of the lot; the outside
lighting is adjusted so as not to interfere with the neighbors; the length of time that the
model home will be permitted to remain is 12 months with extensions possible; and "no
parking "signs are installed on Rockcrest by the City at the cost of the builder. Motion by
Hoyt, second by Tonn to approve the certificate under the above -listed conditions.
Approved 5-0.
EE Second reading of an ordinance to rezone Stonehedge Subdivision, Sections One and Two
from A, Agricultural to RS, Residential Single Family/Ed Barry and Hildy Kingma
City Council Minutes/September 26, 1995
Page 6 of 10 Pages
Kingma read the caption. The word "deed" will be changed to "plat." Bain questioned the
difference in the impervious coverage. Kingma explained that Sections 1 and 2 had been
platted at 45% impervious coverage, but now, due to the changes in the regulations, any
future undeveloped land would be held to 40% impervious coverage. Motion by Tonn,
second by Curl to approve Ordinance 95-45 on second reading. Approved 5-0.
FF Consideration of variances to the Design Standards of the Subdivision Regulations for
Parkview Estates, Section 5, Block A, Lot 13; located at North Austin Avenue and
FM971/Hildy Kingma and Ed Barry
Kingma explained that the variances are being requested before the detailed development
plan is submitted. She stated that the ordinance establishes standards for driveways, and that
according to the ordinance, only one driveway would be permitted on FM 971. Kingma said
that the Planning and Zoning Commission, primarily consistent with the staff's
recommendation, is that the proposed driveway onto Austin Avenue be allowed provided
it is shared with the adjacent property owner; and allowing two driveways on FM 971,
provided the standards are met for the distance of separation between the two driveways and
that one driveway is restricted to emergency vehicle use only. Kingma stated that the
proposed owner/applicant plans to build a nursing home and an assisted living center and-
they
ndthey are willing to comply with the restrictions placed by the Planning and Zoning
Commission.
Ercel Brashear, current owner of the property, asked the Council to allow the driveways as
proposed without restriction because the property was platted in 1985, and at that time, curb
cuts were allowed every 100 feet. He added that certain notes had been written onto and
recorded with the plat that allowed two curb cuts on FM 971 and one on Highway 81, and
determined the distance to be allowed between the curb cuts. He asked the Council to decide
if they would enforce the decisions made in 1985, or uphold the new Subdivision
Regulations which require the separations to be 450 feet between driveways and 400 feet
between driveways and intersections. Brashear said that the original owner had spent $1
million to put in streets, sewer, water, electric, drainage improvements, etc. based on those
plat notes. He told Council there were also other notes on the plat that require the owner to
maintain greenbelts, put in fences, and put in sidewalks. He asked Council to address the
broader issue of whether the notes recorded with the plat are considered to be binding.
Motion by Tonn, second by Bain to approve the request for curb cuts, (one on Highway 81
and two on FM 971, one being a shared driveway a minimum of 300 feet from the centerline
of Highway 81, with a minimum of 200 feet between cuts) and to disregard the restrictions
placed by the Planning and Zoning Commission, Opposed 2-3 (Curl, Hoyt and Vincent
opposed)
City Council Minutes/September 26, 1995
Page 7 of 10 Pages
Motion by Bain, second by Tonn to allow two curb cuts on FM 971, with a distance of 360
feet from the edge of the property to the first cut, a minimum of 200 feet between the cuts,
and a shared cut on Highway 81, consistent with the original application. Approved 5-0.
Recessed at 9:15 p.m. - Resumed at 9:27 p.m.
GG Second reading of an ordinance extending the time period for Southwest Georgetown
Industrial District/Marianne Banks
Banks explained that the agreements were combined at the request of the applicants
(Georgetown Railroad and Texas Crushed Stone). Motion by Vincent, second by Hoyt to
approve Ordinance 94-46 on second reading. Approved 4-0. (Tonn abstained)
HH Consideration of approving an agreement with Leroy and Merle Weir Charitable Trust for
the second extension of Southwest Georgetown Industrial District/Marianne Banks
Banks explained that the entity is the same, but the name had changed. Motion by Curl,
second by Bain to approve the agreement. Approved 4-0. (Tonn abstained)
II Consideration of approving an agreement with Texas Crushed Stone Company and
Georgetown Railroad Company, Inc., for the second extension of the Southwest Georgetown
Industrial District/Marianne Banks
It was explained that this agreement included a donation of right of way from Railroad Street
and Leander Road to FM 1460, and $100,000 cash. Motion by Bain, second by Vincent to
approve the agreement. Approved 4-0. (Tonn abstained)
JJ Second reading of an ordinance amending the 1994/95 Annual Operating Plan Element
(budget) to offset variances in various fund budgets for increases in expenditures that are
tied to service requests or revenue collection rates, to properly account for grant
expenditures, and to reclass expenditures between funds/Micki Rundell and Susan Morgan
Morgan read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 95-47 on
second reading. Approved 5-0.
KK Second reading of an ordinance adopting an Annual Operating Plan Element of the
Georgetown Century Plan (budget) for the fiscal year beginning October 1, 1995, and ending
September 30, 1996; adopting the Annual Amendment to the Century Plan/Susan Morgan
and Bob Hart
Morgan read the caption. Motion by Vincent, second by Hoyt to approve Ordinance 95-48
on second reading. Approved 5-0,
City Council Minutes/September 26, 1995
Page 8 of 10 Pages
LL Second reading of an ordinance amending Sec.2.08.010 "Administrative Divisions and
Departments" of the Georgetown Code of Ordinances/Susan Morgan and Bob Hart
Morgan read the caption. Motion by Tonn, second by Curl to approve Ordinance 95-49 on
second reading. Approved 5-0.
MM Second reading of an ordinance levying a tax rate for the City of Georgetown for the tax
year 1995/Susan Morgan and Bob Hart
Morgan read the caption. Motion by Hoyt, second by Curl to approve Ordinance 95-50 on
second reading. Approved 5-0,
NN Second reading of an ordinance amending solid waste disposal rates/Susan Morgan and Bob
Hart
Morgan read the caption. Motion by Tonn, second by Hoyt to approve Ordinance 95-51 on
second reading. Approved 5-0.
00 Second reading of an ordinance establishing water and sewer rates for customers in the
Berry Creek service area for billing periods after September 30, 1995/Susan Morgan
Morgan read the caption. Motion by Hoyt, second by Vincent to approve Ordinance 95-52
on second reading. Approved 5-0.
PP Second reading of an ordinance amending the fuel flowage fee rates charged at the
Georgetown Municipal Airport/Travis McLain and Hartley Sappington
McLain read the caption. Motion by Tonn, second by Bain to approve Ordinance 95-53 on
second reading. Approved 4-0. (Curl abstained)
QQ Consideration of scheduling a special Council Meeting the week of October 16 and setting
earlier time for the regular Council Meeting on October 24/Bob Hart
Hart explained the necessity of holding a special meeting regarding the issuance of industrial
revenue bonds for Triple S Plastics, and the need to shorten the regular meeting scheduled
for October 24, due to the TML Meeting in Dallas. It was decided to hold the special
meeting on Wednesday, October 18. Council action scheduled for the regular meeting of
October 24 should be moved up to the agenda on October 18, if possible. The meeting on
October 24 would begin at 5:30 p.m. with a Public Hearing on impact fees at 7:00 p.m. After
the Public Hearing, the meeting would be adjourned so that four of the Councilmembers
could drive to Dallas for special sessions that begin on Thursday morning.
City Council Minutes/September 26, 1995
Page 9, of 10 Pages
RR Final comments and evaluation of meeting process
There were no final comments.
The meeting was adjourned at 9:39 p.m.
Approved:
Leo Wood, Mayor
City Council Minutes/September 25, 1995
Page 10 of 10 Pages
Attest:
F
/ F �
Sandra D. Lee, City Secretary