HomeMy WebLinkAboutMIN 08.22.1995 CC-W&RMINUTES OF f OF 1 GOVERNING :tt
OF THE CITY OF GEORGETOWN, TEXAS
Council Present:
George Arroyos
Lee Bain
Winfred Bonner
Susan Hoyt
Ferd Tonn
Dick Vincent
TUESDAY, August 22, 1995
Council Absent:
Doris Curl
Wor� -Called to order 5:30 P.m.
A Discussion of the changes to the minimum fine schedule set by the Municipal Court Judge/Don
Higginbotham
Judge Higginbotham presented a comparison of the fees charged at the Georgetown Municipal Court
with those charged in other cities. He asked Council for the authority to set the fees using his
experience and attempting to establish deterrents for repeat offences.
B Councilmembers to share/discuss educational/training programs attended at the annual Association
of Mayor's, Councilmembers, and Commissioners Conference
Councilmembers Arroyos, Hoyt and Vincent shared information on various training programs
experienced at the recent Conference.
Regular Session - (To convene Executive Session) Called to order at 6:45 p.m.
Executive Session
C Sec.551.071 consultation with attorney
D See. 551.072 deliberation on real property
E Sec.551.075 conference with employee
Regular Session - Reconvened at 7:17 p.m.
F Action on Executive Session items
Motion by Hoyt, second by Tonn that an easement be purchased in an undisclosed amount.
Approved 6-0. (Curl absent)
Public Hearing
City Council Minutes/August 22, 1995
Page 1 of 9 Pages
G Proposed 1995-1996 City of Georgetown Annual Operating Plan
The Public Hearing was opened at 7:25 p.m. Morgan briefly explained the highlights of the
proposed budget, defining the sources of revenue and how funds are spent. She announced that the
proposed tax rate is $0.37 and amounts to an 9.13% increase over the previous year. Morgan
showed an overhead chart comparing Georgetown with other cities in the area, and showed that
when all taxes and utility rates are combined, the average homeowner and small business owner pay
less in Georgetown than in surrounding cities.
Consent Agenda
H Consider approval of meeting minutes --Regular Meeting of August 8, 1995/Sandra Lee
I Consider approval of a contract for the Annual Electrical Distribution Transformers/Jim Briggs
J Consider approval of an award of bid to AvFuel Corporation for aviation gasoline in the estimated
annual amount of $88,360.00 and for jet fuel in the estimated annual amount of $55,040.00/Hartley
Sappington and Terry Jones
Bain asked about the bid sheets. Jones explained that one of the bidders had changed a price and
was disqualified.
K Consider approval of the annual bid for tires and tubes to various bidders in the estimated amount
of $13,380.00/Susan Morgan and Terry Jones
L Consider approval of Agreement No. 95-1, in the amount of $150,000, between the City of
Georgetown and McCord Engineering to provide engineering services related to the electric service
and street light design of the Sun City project/Jim Briggs
Bain asked if the City would be reimbursed by Del Webb. Briggs replied that the engineering fees
would be paid by the City. The street lighting design is to be reimbursed by Del Webb. Total
contract is about 5% of the total construction cost.
M Consider approval of an agreement with Georgetown Independent School District providing for the
assessment and collection of property taxes for 1995-1996/Susan Morgan
Arroyos asked about delinquent tax collections. Morgan explained that the percentage of
delinquencies had declined.
N Consider authorizing the City Manager to execute an agreement with Washington Scientific
Instruments terminating an earlier agreement for utility capacity and line extension/Bob Hart
O Consider approval of a construction and maintenance agreement between the City of Georgetown
and the Texas Department of Transportation for a sidewalk to be constructed in the State right of
way on FM2243 in the vicinity of Norwood Drive/Jim Briggs
City Council Minutes/August 22, 1995
Page 2 of 9 Pages
P Consider approval of an engineering contract agreement with Dennis Worley, P.E. dba Dennis
Worley and Associates for engineering services related to the Sun City natural gas distribution
system/Jim Briggs
Bain asked if there were a maximum amount that could be charged. Briggs will monitor closely to
ensure that the total does not exceed the amount in the agreement.
Q Consider a Final Plat of Berry Creek, Section Eleven, Phase One/Ed Barry and Hildy Kingma
R Consider approval of a Concept Plan of 88.55 acres in the William Addison Survey to be known a
First Charter Subdivision/Ed Barry and Hildy Kingma
Hoyt asked about the variances subsequent to the time of the preliminary plat. Barry replied that
all had been satisfied. Bain asked for clarification about the one entrance off the highway, and
expressed concern about the entrance and exit traffic flow.
S Consider approval
of the Final Plat of the
Planned Unit Development
of Sun City -Georgetown
Subdivision, Phase
1, Neighborhoods
Five -A
and Five-B/Ed
Barry and
Hildy Kingma
T Consider approval of a Concept Plan of Churchill Farms, a 56.99 acre tract in the William Addison
Survey, located on SH29 East/Ed Barry and Hildy Kingma
Bain
asked if the
parties concerned
had come to agreement on all of the Churchill Farms items.
Barry
replied that
an agreement had
been consummated between the developers.
U Consider
approval
of a Short
Form
Final Plat of a Resubdivision of Berry Creek, Section Five,
Block D,
Lot 4/Ed
Barry and
Hildy
Kingma
V Consider approval of a Detailed Development Plan of a 0.81 acre tract in the Antonio Flores Survey,
to be known as Lot 2, RCL Subdivision, and requested variances to the Subdivision Regulations/Ed
Barry and Hildy Kingma
W Consider approval of a variance from the design standards of the Subdivision Regulations and the
approved Detailed Development Plan for 103.59 acres in the William Addison Survey, known as
the Williamson County Unified Facility/Ed Barry and Hildy Kingma
X Consider waiving the
detailed development
plan requirement for Murray's
Chevron, on Lot 2, Block
7 of Gabriel Heights
Subdivision located
at 1101 North IH35/Ed Barry
and Hildy
Kingma
Hoyt inquired and was told that this item had no connection to the driveways on a previous item.
Y Consider approval of a variance from the building setback requirements of the Subdivision
Regulations for Berry Creek Subdivision, Section Nine, Phase Three, Block A, Lot 42; located at
30404 LaQuinta Drive/Ed Barry and Hildy Kingma
City Council Minutes/August 22, 1995
Page 3 of 9 Pages
Z Consider a resolution to authorize a license to encroach into the platted Public Utility Easement
located along the east side property line of Lot 42, Block A, Berry Creek Subdivision, Section Nine,
Phase Three, located at 30404 LaQuinta Drive/Ed Barry and Hildy Kingma
Bain asked and was told that all of the technical issues concerning items on this Consent Agenda had been
resolved. Motion by Tonn, second by Vincent to approve the Consent Agenda in its entirety. Approved
6-0. (Doris Curl absent)
Regular Agenda
Council will individually consider and possibly take action on any or all of the following items: (Council
may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a
councilmember, or the City Manager.)
AA Citizens wishing to address the Council
Dr. F. N. Stiles, Jr., a veterinarian in Leander, congratulated Council on their plan for regional
water. He distributed copies to the Council of a brochure about City of Leander bonds passed in
1986 for $4.4 million to have been used for improvements to the waterlines inside the City of
Leander. He expressed concern to the Georgetown Council that the City of Leander may now use
this bond issue to assist in paying for the pipeline. He informed the Georgetown Council that he has
addressed this problem with Leander City officials, and he wanted the Georgetown Council to be
aware of the situation. He asked how much the City of Leander would be charged per 1000
acre/feet.
Wood thanked Dr. Stiles for his comments and replied that the City of Georgetown was not prepared
to discuss costs at this meeting.
BB Mayor, Council, City Manager, and staff comments and reports
® Finance Report on the Public Funds Investment Act
Morgan referenced the report that had been distributed to the Council on the dias. She
emphasized that the Act goes into effect on September 1, 1995, and is a result of the Orange
County investment crisis. Morgan stated that the report requires that government entities
provide a written strategy of investment policies, and reminded Council that their review of
the investment strategies has already been done. Due to the Act, certain kinds of
investments were de -authorized, but the City of Georgetown doesn't participate in that kind
of investment--Tex-Pool and FGIC meet all of the approved criteria. Morgan informed
Council that some transferring would be necessary to meet balancing restrictions. She said
that typically, the City doesn't buy a lot of securities in a year, and that all brokers on their
list will be given a report of the City's investment strategies and limitations. As required by
the new Act, reports will now be done quarterly and specific training will be scheduled to
fulfill the requirements. Morgan told Council that compliance will be under scrutiny by the
City's auditors at an additional fee, and that Georgetown has no problem complying.
® Hart notified Council of the TML Region Y Meeting in Round Rock on September 29, 1995.
City Council Minutes/August 22, 1995
Page 4 of 9 Pages
II First reading of an ordinance amending Ordinance 92-30 relative to the second amended contract
with Texas Crushed Stone, Georgetown Railroad Company, and Merle P. Weir Estate for the
extension of the time period for the Southwest Georgetown Industrial District/Bob Hart
Hart read the ordinance. Tonn abstained due to conflict of interest. Motion by Arroyos, second by
Bain to approve this ordinance on first reading. Approved 5-0. (Tonn abstained)
JJ Consider approval of a variance from the design standards of the Subdivision Regulations for the
resubdivision of Berry Creek Subdivision, Section Six; Section Seven, Phases One an Two; Section
Eight, Phases One, Two and Three; and Berry Creek Subdivision, Section Eleven/Ed Barry and
Hildy Kingma
Barry explained that the Planning and Zoning Commission (P & Z) recommendations for the
variances included approval of the side entry garages and denial for the corner lot, and that staff
concurred with P & Z. Motion by Tonn, second by Vincent to approve the P & Z and staff
recommendations. Approved 6-0.
KK First reading of an ordinance to require the Municipal Court Judge, that is appointed by the Council,
to set the minimum fine amounts for Class "C" Misdemeanors falling within the Municipal Court's
jurisdiction/Susan Morgan and Laurie Brewer
Brewer explained that the Judge would be working on the ordinance with the concurrence of the
City Attorney and City Manager and read the ordinance. Motion by Hoyt, second by Bain to
approve this ordinance on first reading. Approved 6-0.
LL First reading of an ordinance amending Chapters 8.04 and 2.32, and Title 15 of the Code of
Ordinances, providing the adoption of updated versions of the Building and Electrical Construction
Codes/Ed Barry and David Hall
Hall read the caption only on first reading after having met the requirements of the City Charter.
Motion by Tonn, second by Vincent to approve this ordinance on. first reading. Approved 6-0.
MM First reading of an ordinance amending Chapter 2.60 of the Code of Ordinances for the Board of
Electrical Examiners/Ed Barry and David Hall
Hall read the caption only on first reading after having met the requirements of the City Charter.
Motion by Bain, second by Tonn to approve this ordinance on first reading. Approved 6-0.
NN First reading of an ordinance adopting revisions to the City's Subdivision Regulations/Ed Barry and
Hildy Kingma
Barry stated that these revisions have been approved by P & Z and are recommended for approval.
Barry read the caption only after having met the requirements for first reading in the City Charter.
Motion by Tonn, second by Hoyt to approve this ordinance on first reading. Approved 6-0.
City Council Minutes/August 22, 1995
Page 7 of 9 Pages
00 Vote to place adoption of the proposed tax rate on a future agenda and set public hearing on the
proposed tax/Susan Morgan
Morgan stated that this vote is required by State law in order to increase the tax rate, but doesn't
force the Council to approve the tax rate. She said there will need to be a special meeting to hold
the hearing. Council agreed to set the special meeting for 5:00 p.m. on Tuesday, September 5, 1995.
Motion by Hoyt, second by Vincent to place the adoption of a tax rate of 37 cents per $100
valuation, 19.514 cents for Maintenance and Operation and 17.486 cents for debt services, as an
action item on the September 12, 1995 regular meeting agenda, and to schedule a public hearing on
the proposed tax increase on September 5, 1995, at 5:00 p.m. in the Council Chambers at City Hall,
101 E. 7th Street, Georgetown, Texas. Approved 6-0.
PP Consider an award of bid in the amount of $771,344.00 to Sutphen Corporation for two Quint -type
fire apparatus/Susan Morgan and Terry Jones
Jones explained the bids received, and that staff recommends approval at this meeting due to the
pending expiration of a discount and a probable cost increase for future purchases.
Tann recommended that this item be postponed. Morgan explained that the City would lose
$13,000 per unit on discount savings if the units were not purchased at this time. Dean Schumaker,
Sales Representative of the Sutphen Corporation, was introduced. Tonn asked if perhaps this
discount could be further extended. Schumaker asked what length of time was being requested, and
asked for feedback on whether the Council would stand by the staff 'recommendation if allowed to
extend for financial reasons. Schumaker informed Council that the discounts could perhaps be
extended, but the cost of the units would need to be re -bid if this bid is not accepted. Schumaker
also informed Council that a cost increase was already experienced by Sutphen on August 1.
Arroyos stated that he was comfortable with proceeding with the award of bid. Bonner feels that
the greater portion of the budget should be decided upon before a major purchase of this amount
was made.
Schumaker offered an extension on when the down payment would need to be made, as long as the
contract were signed.
Hart noted to Council that a 5% increase represented $48-49,000 more in the asking price if it
became necessary re -bid.
Motion by Arroyos, second
by
Vincent to approve
the purchase of the two Quint -type fire trucks
for $771,344. Approved 4-2.
(Bonner and Tonn
opposed)
QQ Consider appointment of two members to the Board of Directors of the Georgetown Industrial
Development Corporation/Mayor Wood
City Council 1Vlinutes/August 22, 1995
Page 8 of 9 Pages
Mayor recommended Ken Poteete and Bob Wuncsch. Motion by Vincent, second by Arroyos to
approve the Mayor's recommendations. Approved 6-0.
RR (This item was handled earlier in the meeting at the beginning of the Regular Agenda.)
SS Final comments and evaluation of meeting process
There were no final comments.
The meeting was adjourned at 9:12 p.m.
Approved:
Nol
U, ivtay ui
City Council Minutes/August 22, 1995
Page 9 of 9 Pages
Attest:
Sandra D. Lee, City Secretary