HomeMy WebLinkAboutMIN 03.14.1995 CC-RMINUTES OF 1 1' OF 1' i BODY
OF 1 OF !' !
TUESDAY, MARCH 14, 1995
The City Council of the City of Georgetown, Texas, met in regular session on the above date with
Mayor Leo Wood presiding.
Council Members
Present:
Ferd Tonn
Mike McMaster
Dick Vincent
George Arroyos
Doris Curl
Jane Voltz
Winfred Bonner
Staff Present:
Bob Hart, City Manager
Marianne Banks,. City Attorney
Sandra Lee, City Secretary
Ed Barry, Dir. of Development Services
Hartley Sappington, Dir. of Community Svcs.
Bill Shanklin, Dir. of Fire Services
Susan Morgan, Dir. of Finance & Admin.
Council Members
Absent:
None
Mark Birchard, Animal Control Officer
Clyde von Rosenberg, Chief Planner
Micki Rundell, Accounting Director
Laurie Brewer, Staff Accountant
Charles Simon, Senior Planner
Hildy Kingma, Chief Planner
Leon Henderson, Conservation & Load Manager
Workshop -Called to order 5:30 p.m.
A Auditors to present the FY 93-94 independent audit and report to management
Morgan introduced auditors Steve Canable and Earl Maxwell of Maxwell, Locke &
Ritter who spoke about this year's annual report of operations and the City's financial
status. Noting that the City had again been awarded the Government Finance
Officers' Association (GFOA) Certificate, Canable explained that this is an award that
is impressive to bond rating analysts. Canable briefly described each of the reports
and noted that the City had received an "unqualified opinion" from Maxwell, Locke
& Ritter, meaning excellence in reporting. Earl Maxwell commended the City staff
for their year-round attention to detail and accuracy. Canable explained that the
Utility Funds Statement is done every other year at Council request, and shows the
individual stability of each of the utility funds. Hart explained that the City will seek
new bond ratings from Moody's and Standard and Poors in June. He added that the
emphasis is now being placed on the management area of the overall financial picture.
Regular Session to call Executive Session to order
Minutes of City Council Meeting
March 14, 1995
Page 1 of 7 Pages
Executive Session
B Sec.551.071 consultation with attorney
C Sec.551.072 deliberation on real property
D Sec.551.075 conference with employee
Regular Session - Will begin no earlier than 7:00 p.m.
E Action on executive session items
Consent Agenda
F Approval of meeting minutes --Regular Meeting of February 28, 1995/Sandra Lee
G Approval of a request for a one (1) year extension of final plat approval for the Resubdivision
of Berry Creek, Section Seven, Phase Two, and Section Eight, Phases Two and Three/Ed
Barry and Hildy Kingma
H Approval of a resolution indicating intent to annex, setting of the public hearings, and
adoption of the service plans for the annexation of a portion of the proposed Park Meadow
West subdivision, approximately 4.7 acres located in the vicinity of the southeast corner of
Williams Drive and Lakeway Drive (Tract 1), and a portion of the First Baptist Church
property, approximately 15.4 acres located south of SH29 and east of the intersection with
D. B. Wood Road (Tract 2)/Ed Barry and Clyde von Rosenberg
I Approval of a resolution authorizing a license to encroach into the platted public utility
easement located along the side property line of Lot 45, Serenada West, located at 4206 Val
Verde Drive/Ed Barry and Hildy Kingma
J Approval of a resolution expressing official intent to reimburse costs of certain c
I
mprovement projects with proceeds from bonds that will be issued at a later time/Bol
and Susan Morgan
K Pulled. (See Regular Agenda)
L Approval of a Mutual Aid Agreement with various Williamson County fire departmen
Shanklin
M Approval of an engineering services contract agreement with Roming-Parker Associates, of
Temple, Texas, for engineering services related to the City of Georgetown's municipal
projects/Jim Briggs
N Approval of Amendment No. 18 to the contract between the City of Georgetown and Camp,
Dresser & McKee, related to environmental studies of the Pecan Branch Wastewater
Interceptor Project, in the amount of $11,000/Jim Briggs
Minutes of City Council Meeting
March 14, 1995
Page 2 of 7 Pages
O Approval of a request from Williams County Literacy Council for $1,000 contribution
towards VISTA workforce survey from Council Contingency/Elizabeth Gray
P Approval of payment of City's portion of Senior Citizen Call Back system for $2,000 from
Council Contingency/Susan Morgan
Q Approval of a consent to sublease between the Independent Order of Odd Fellows of Texas
(IOOF), Williamson -Burnet County Opportunities, Inc. (WBCO) and the City of
Georgetown/Marianne Banks
R Award of bid for electrical system materials to various bidders in the estimated amount
$93,506.57/Jim Briggs and Terry Jones
Motion by McMaster, second by Tonn to approve the Consent Agenda with the exception of Item
K. Approved 7-0.
Regular Agenda
K Approval of a resolution requesting financial assistance from the Texas Water Development
Board, authorizing submission of an application, designating an official representative and
matters related thereto/Bob Hart and Susan Morgan (Pulled by City Manager for clarification)
Hart explained that
after
the engineering estimates
were received, the
amount of the
requested assistance
will
need to be adjusted to cover approximately
$5.9 million.
Motion by McMaster, second by Tonn to approve the request for financial assistance
not to exceed $6 million. Approved 7-0.
S Citizens wishing to address the Council
No citizens wished to address Council at this time.
T Mayor, Council, City Manager and staff comments and reports
® Recognize Robert Lucey
Wood recognized Williamson County Sun reporter, Robert Lucey, who is
moving to Galveston to become a reporter for the Galveston Daily News.
® Edna Powell Pavilion Dedication - April 30th
Hart announced that the Dedication will be held at 2:00 p.m. on Sunday, April
305 1995, and that invitations will be mailed to the Council.
Curl noted that in the Council's agreement to fund the work of the Williamson County
Literacy Council, she was concerned that the aspect of quality child care and early
childhood training be emphasized in assisting the families through the Literacy
Council. She offered to prepare a letter for all of the Councilmembers to sign.
Minutes of City Council Meeting
March 14, 1995
Page 3 of 7 Pages
Curl noted that in the Council's agreement to fund the work of the Williamson County
Literacy Council, she was concerned that the aspect of quality child care and early
childhood training be emphasized in assisting the families through the Literacy Council.
She offered to prepare a letter for all of the Councilmembers to sign.
Wood read a thank -you note from former Congressman Jake Pickle for a welcome home
proclamation
U Second reading of an ordinance providing for the annexation of (1) a property owned by Pottery
and More, Inc. and located at the southeast corner of Westinghouse Road and IH35; and (2) a
property owned by Claris Shell and Stephen Shell, known as Katy Crossing, and located south
of FM971 near its intersection with CRI 51A/Ed Barry and Clyde von Rosenberg
von Rosenberg read the caption. Motion by McMaster, second by Voltz to approve
Ordinance 95-08 on second reading. Approved 7-0.
V Second reading of an ordinance rezoning a 108 acre parcel in the Antonio Flores Survey to be
known as Katy Crossing Subdivision, from A, Agricultural to RP, Residential Planned and RM -
2, Dense Multifamily Residential and a waiver of rezoning fees/Ed Barry and Hildy Kingma
Kingma read the caption. Motion by Tonn, second by Bonner to approve Ordinance 95-
09 on second reading. Approved 7-0.
W Approval of a request from the Georgetown Independent School District to waive all utility
connect and permit fees associated with the construction of the Douglas Benold Middle
School/Ed Barry and David Hall (Hildy Kingma)
Kingma distributed two amortization schedules to the Council if they decided not to
waive the fees. McMaster and Tonn said they feel that waiving these fees increases the
burden on all city taxpayers. Hart pointed out that some of the fees are "out of pocket"
expenses that must be paid somehow, usually through the Council Contingency Fund if
the fees are waived.
Motion by McMaster, second by Tonn to deny the waiver of fees and to use the
amortization schedule that would allow a monthly payment from the School District of
$1,078.27. Approved 7-0.
X Second reading of an ordinance repealing existing animal control ordinances and adopting new
animal control ordinances covering definitions and penalties, licenses and permits, animal and
livestock impoundment and adoption, animal bites, care and nuisances; and dangerous, wild and
exotic animals/Hartley Sappington
Minutes of City Council Meeting
March 14, 1995
Page 4 of 7 Pages
Motion by McMaster, second by Vincent to approve Ordinance 95-10 on second
reading. Approved 6-1 (Bonner opposed).
At this point, Mayor Wood recognized a
citizen who wished
to address
Council,
but
had not arrived
at the
meeting in time to be heard under
Item S -- Citizens
wishing to
address
the
Council.
Mr. Dan Peters of 302 Steeplechase Drive presented a petition of signatures from
homeowners in the Churchill Farms Subdivision requesting annexation. Attorney
Banks advised that in order for the petition to be valid it would need to contain 50%
of all the homeowners and 50% of all registered voters living in that subdivision. She
advised Mr. Peters that he could continue to add to the petition until it met that
qualification and when it did, the process could begin for annexation.
Y Accept report of the independent audit of all accounts of the City, report to management and
single audit reports for the fiscal year ended September 30, 1994/Susan Morgan and Michelle
Rundell
Voltz noted the "clean" audit opinion that the audit firm, Maxwell, Locke and Ritter,
had given to the City's Annual Financial Report and Single Audit and the fact that it
was considered to be "unqualified."
Motion by McMaster, second by Voltz to accept the auditor's report of the City
financial condition. Approved 7-0.
Z Approval of a resolution authorizing the establishment of a fee schedule for animal services,
with an effective date/Hartley Sappington
Sappington read the resolution. McMaster stated that he does not agree with the fee
structure for un -neutered animals and suggested that the fee be the same for both
neutered and un -neutered.
Voltz stated that she felt the high fee was prescribed by the Council in order to curb
the population of unwanted animals. McMaster stated that he felt that only the
responsible pet owners will pay the fees, and that most dogs are not even registered.
Jared Miles suggested that the fee be set at $10, using part of that fee to help those
people who would have difficulty paying it or to take care of the unwanted animals
that are picked up.
Sappington noted that the Animal Services Department had increased their publicity
by holding more clinics, working with the vets, and becoming more aggressive in
enforcement and public education. He added that part of the $25 fee for unneutered
animals would be used to assist those who have difficulty paying the fee, and that no
animal may be adopted from the Georgetown Animal Shelter until it has been
neutered.
Minutes of City Council Meeting
March 14, 1995
Page 5 of 7 Pages
Animal Control Officer, Mark Birchard, responding to a letter to the Council from a
citizen, noted that female dogs don't lose fertility with age and that Williamson
County and the City of Taylor also charge $10 for un -neutered licensing.
Motion by Voltz, second by Tonn to accept the fee structure as it is, but change the
fee for un -neutered pet licensing to $10 instead of $25, and to remove the rebate back
to the owner once the animal is neutered. Denied 2 to 5 (McMaster, Curl, Arroyos,
Vincent and Bonner opposed).
Motion by McMaster, second by Vincent to accept the fee structure as it is, but
change the fee for both neutered and un -neutered pet licensing to $10, and review the
number of dogs being registered every six months for the next two years to see if the
fee needs to be adjusted. Denied 3 to 4 (Curl, Bonner, Voltz and Tonn opposed).
Motion by McMaster, second by Tann to accept the fee structure as it is, but change
the fee for both neutered and un -neutered pet licensing to $5, review the number of
dogs being registered every six months for the next two years to see if the fee needs
to be adjusted; increase the impoundment fees of un -neutered, unregistered animals
to $25 for the first impoundment, $50 for the second impoundment, and $70 for the
third impoundment; and authorize the use of up to $1.00 of the licensing fee for
financial assistance at the discretion of the Animal Control Officer. Approved 6-1
(Bonner opposed).
8:23 p.m. recess - resumed at 8:31 p.m.
AA Approval of an ordinance amending the City's Single Member District Plan to include
properties that are in the process of being annexed/Marianne Banks
Banks explained that the annual submission to the Justice Department for preclearance
for the upcoming election is required 60 days before the election. Since two of the
proposed annexation areas would be final in time for the May 6th election, those
properties needed to be included in the submission. Banks read the ordinance.
Motion by Vincent, second by McMaster to approve this ordinance on first reading.
Approved 7-0.
BB Appointments to Historic Preservation Commission & Board of Adjustment/Elizabeth Gray
Motion by McMaster, second by Tonn to approve the Mayor's recommendations and
appoint John Hoyt to the Historic Preservation Commission to fill a vacancy and
appoint Gerald Carson to the Board of Adjustments to fill an alternate vacancy.
Approved 4 to 3 (Curl, Vincent and Voltz opposed).
CC Final comments and evaluation of meeting process
Minutes of City Council Meeting
March 14, 1995
Page 6 of 7 Pages
There were no final comments.
The meeting was adjourned at 8:40 p.m.
Approved: Attest:
Leo Wood, Mayor
Minutes of City Council Meeting
March 14, 1995
Page 7 of 7 Pages
D. Lee, City Secretary