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Home My WebLink AboutMIN 09.24.1991 CC-R• I we y mol a ul X61• • The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Bill Connor presiding. Council Members Present: Mike McMaster Jane Voltz Bill Shelby Ferd Torn Shorty Valdez Winfred Bonner Staff Present: Elizabeth Gray, Acting City Manager Sandra Lee, Deputy City Secretary Marianne Landers Banks, City Attorney Jim Briggs, Director of Public Utilities Ed Barry, Director of Development & Planning Hartley Sappington, Director of Comm. Svcs. Glenn Reynolds, Director of Finance Hugh Anderson, Chief of Police Council Members Absent: Bob Schrawger Brad Stratton, Supvsr. Admin. Services Bonnie McLain, Accounting Supervisor Randy Morrow, Parks & Recreation Director Terry Jones, Purchasing Agent Liz Taylor, Tourism Director Leon Henderson, Load & Conservation Mgr. Anthony Lincoln, Captain/Fire Services EXECUTIVE SESSION --Call to Order 6:30 p.m. 910417 Sec.2(e) Legal Report Discussion of pending and potential litigation/Marianne Banks 910418 Sec.2(f) Real Estate Discussion of potential acquisition of real property/ Marianne Banks 910419 Sec.2(g) Personnel Discussion of appointments to Council Boards, Commissions, and Committees o BTBA f Non Traditional Landscape Comnittj • Electric Board /: o Planning and Zoning Discussion of evaluations of Council appointees City Council Minutes September 24, 1991 Page 1 of 8 Pages REGULAR ,.N Call to order 7:18 Y Action on executive session itews No action taken. Consent Agenda 910420 Approval of meeting utes-- Regular Meeting of September 10, 1991 and special meeting of September 17, 1991/Elizabeth Gray 910421 Ratification of variance to allow a proposed building encroachment into the platted side building setback on Lot 1, Block H of Reata Trails Unit 1, located at 3308 Lonesome Trail/Ed Barry and John Warden 910422 Request for special permit to operate a day care center in conjunction with a school facility, and ratification of variances from site design standards for a 1.0 acre parcel out of the A. Flores Survey, located at 2126 U. S. Hwy 81 North/Ed Barry and John Warden 910423 Execution of a lease for the McKamy property/Elizabeth Gray 910424 Award of bid for 50' light poles to Dealers Electric of Waco in the amount of $7,548.00 to be used at the Georgetown Junior High Park/Terry Jones and Hartley Sappington 910425 Approval to purchase a used 1991 Tymco model 600 street sweeper from Industrial Disposal Supply Co. in the amount of $79,523.00/Terry Jones and Glenn Reynolds 910426 Authorization for the Mayor to execute a funding agreement with the Georgetown Industrial Foundation/Elizabeth Gray 910427 Resolution authorizing a contract with the Georgetown Industrial Foundation for providing operational services to the Georgetown Convention & Visitor's Bureau/Elizabeth Taylor and Hartley Sappington 910428 Resolution authorizing a contract with the Georgetown Chamber of Commerce providing office space and advertising services to the Georgetown Convention & Visitor's Bureau/Elizabeth Taylor and Hartley Sappington 910429 Resolution approving a lease agreement with the Georgetown Heritage Society for their use of the History and Visitor Information Center/Brad Stratton and Hartley Sappington 910430 (Pulled) See Regular Agenda City Council Minutes September 24, 1991 Page 2 of 8 Pages 910431 Resolution approving + funding agreement t the 1! County Heal 17 District for $18,000 to provide public health services/Brad Stratton and Hard Sappington 910432 Resolution approving a funding agreement with the Williamson C un Literacy Council for $1,000 to provide .• Stratton , • I artl] Sappington 910433 Resolution approving a funding agreement with Williamson�Burnet Cou i'• • 1 i for 0f to provide transportation services/BrI Stratton and Hartley Sappington 910434 Resolution approving a funding agreement with WBCO for $10,000 for Crisis Center support services/Brad Stratton and Hartley Sappington 910435 Resolution approving a funding agreement with WBCO for $3,000 to provide nutritional services/Brad Stratton and Hartley Sappington �10436 Resolution approving a lease agreement with WBCO to operate the Made H • Neighborhood Center/Brad Stratton • Hartley Sappington 910437 Resolution approving a lease agreement with WBCO to operate the Mary Bailey 1 h Development CeCenter/Brad Stratton and Hartley Sappington 910438 Resolution approving a funding agreement with the Stonehaven Center, Inc. of $12,000 for preventive health education activities/Brad Stratton and Hartley Sappington 910439 Resolution approving a lease agreement with the Georgetown Optimist Club for lease of the Boy Scout Hut Brad Stratton and Hartley Sappington 910440 Resolution authorizing an agreement for continuation of the Cruininal Justi Division grant for1 i •- • 910441 Resolution amending the adoption agreement for the City of Georgetown Employee e to provide f• addition of t reimbursement•• to the • Reynolds 910442 Authorization for the Mayor to sign a Memorandum of Understanding for participation in the United States Environmental Protection Agency's Green Lights program/Leon Henderson and Glenn Reynolds 910443 Council action approving Cost of Living Adjustment (COLA) raises for Council appointees/.N4ayor Connor City Council Minutes September 24, 1991 Page 3 of 8 Pages 910444 Resolution authorizing approval and final acceptance for the Old Town Wastewater Improvement Project - No. 00050, to Conex Construction Company of Round Rock, Texas/Jim Briggs 910445 Resolution authorizing an amendedp.; .n with he Resolution Trust Corporationm=Dallas, regarding participation 'in the South 1=35 water and wastewater project/Marianne Banks 910446 Resolution approving an Airport Lease Assignment, with modifications, from Hexagon Buildings, Inc. to Georgetown Hangar Condominium Association (GHCA)/Travis McLain and Hartley Sappington contract/Hartley910447 Resolution amending the Longhorn Community Disposal solid was Sappington 910448 Approval of payment for aerial ladder truck repair to Special Equipment Services for $8,552.05/Les Bunte Motion by Valdez, second by McMaster to approve the Consent Agenda with the exception of Item 910430. Approved 6-0. (Ferd Tonn signed a conflict of interest statement in relationship to Item 910439.) Regular Agenda 910430 Resolution amending the YMCA personnel services agreement/Randy Morrow and Hartley Sappington (Pulled by Councilmember Mike McMaster) Mike McMaster requested the financial status of the summer camp program. Randy explained that the final bill had been $7456, with overhead of $5092 and $2364 for scholarships. Per the agreement, the City will pay $3000 for the overhead and the $2364 for scholarships. Jane Voltz questioned the lifeguard amount being over budget and asked if the lifeguards were paid a salary as well as received half of the revenue. Randy replied that they receive half of the revenue, as their salary. Randy read the resolution. Motion by McMaster to approve the resolution as read. Second by Bonner. Approved 6-0. • 14i• Citizens wishing to address• Manuel Flores of 205 Scenic Drive, Georgetown, spoke to the Council requesting police patrol of the new stop sign at Scenic Drive and Blue Hole and also requested that houses in San Jose neighborhood which have no sewer connections be taken care of. City Council Minutes September 24, 1991 Page 4 of 8 Pages 910450 Mayor, Council, City Manager, and staff comments and reporLs Jane Voltz wanted to call attention to the large amount of money that was approved on the Consent Agenda in reference to social services projects. She feels this is a "statement of citizen priorities." Elizabeth Gray announced that Congressman Lamar Smith would make a visit in Georgetown on Saturday, September 28, to meet with city representatives. Elizabeth also confirmed with the Council that their Texas Municipal League registrations and hotel reservations had been made. Mayor Connor noted that an "Appreciation Dinner" for Sheriff Boutwell would be held on Tuesday, October 15, at the SPJST Hall in Round Rock, 910451 Ordinance No. 91-25 adopti McMaster stated that this is the first year for the cost of services per utility to be brought out. Electricity has paid for the other utilities in the past, and due to maintaining the same tax rate, utilities will again pay to support City services. Mayor Connor told Glenn that he appreciated the Finance Division "breaking out" the costs for the individual utilities. Motion by Valdez, second by McMaster to approve the ordinance as read on second reading. Mayor voted to break a 3-3 tie. Approved 4-3. (Bonner, Shelby and Tonn opposed) 910454 Ordinance No. 91-28 amending See. 2.08.010 "Adniiistrative Divisions a Departments/Second Reading/Elizabeth Gray I Motion by McMaster, second by Bonner to approve the ordinance as read on second reading. Approved 6-0. 910455 Resolution authorizing contract agreement with Camp Dresser, and McKee, Inc. of Austin, Texas, for professional services related to the creation of a stor water drainage utility/Jim Briggs Tonn expressed concern about not using the local firm that had sent in a proposal. Jim Briggs explained that the proposals for these services had been "shortlisted" to three firms who were personally interviewed. They were evaluated on technical, planning, policy/legal competency. Each of the three firms was qualified as far as technical expertise, but it was felt that experience in developing a drainage utility was an important qualification. Camp, Dresser, McKee excelled in all categories. Therefore, they were chosen. The contract needs to be authorized in order to proceed as soon as possible to get the drainage utility "on line" before working on next year's budget. Voltz asked for the source of the money to pay for these services. Jim explained that the money would come from the utility fund. Shelby felt it was important to keep as much money as possible in Georgetown. Jim Briggs explained that local use of labor was not an evaluation consideration, and that instead they were looking for the firm that was most qualified. Voltz explained that she had obtained a copy of the request for proposal and discussed at length the necessary qualifications with Jim Briggs, and feels comfortable that the best firm was selected. City Council Minutes September 24, 1991 Page 6 of 8 Pages McMaster stated that the Council should rely on staff to make the appropriate decisions and choose the best qualified firms. He likes the diversity and feels the City should not depend on one firm for everything (local or otherwise). Motion by McMaster, second by Valdez to approve the resolution. Approved 4-2. Tonn and Shelby opposed. 910456 Ordinance No 91�29 adopting new flood revention ulations--Secor F14. Reading/Ed B. ., • Rob •. damage - Voltz asked if the ordinance would keep the foundation requirement at 18". Ed Barry replied in the affirmative. Tonn and Connor stated that they didn't feel the 18" requirement was necessary. Motion by Tonn, second by Voltz to amend the ordinance to change the requirement to 12" instead of 18". Approved 5-1. McMaster opposed. 8:23 p.m. recess - Reconvened at 8:37 p.m. 910457 Ordinance authorizing the issuance of City of Georgetown $1,625,000 General Obligation Refunding Bonds, Series 1991, approving an official statement, the execution of an escrow agreement, and making provisions for the security thereof, and ordaining other matters relating to the subject --First reading/Glenn Reynolds Glenn Reynolds explained that after the issuance cost, the saving would be $97,000 over the ten-year period of the bond. This would reduce the general debt obligation. Motion by McMaster, second by Tonn to approve the ordinance as read. Approved 6-0. 910458 Amendment to Ordinance 91®21 to include the designation of City of Georgetown election precincts (polling places) at the Main Library and GISD Administration Building --First Reading/EIizabeth Gray This ordinance will establish the precinct for voting Districts 1, 2, 3, 6 and 7 at the Georgetown Public Library and Districts 4 and 5 at the Georgetown Independent School District Administrative Offices on Lakeway Drive. This change was necessitated because of the parking problems around the two fire stations both in the downtown area, and on Central Drive. This change will have to be submitted to the Justice Department for their approval. Once approved, the City will make a special effort to advertise the change to the voters. Elizabeth informed Council that Dorothy Jones is attempting to get all the voter cards to City Council Minutes September 24, 1991 Page 7 of 8 Pages include the proper city district number, which has not been done in the past. This should make it much easier on voters and election officials. Motion by McMaster, second by Voltz to approve the ordinance on first reading. Approved 6-0. 910459 Consideration of and possible action concerning possible amendment revisions to Ordinance 91®21 redistricting the City for City Council elections/Marianne Landers Banks Marianne Banks explained that it was discovered that 53 people located in San Gabriel Heights Subdivision along the river had not been included in the census count for District 3. Since District 3 already has the largest population, the addition of 53 people will result in a 12% variance between district sizes (between the largest and smallest districts.) Moreover, moving them from District 3 to District 1 or 2 (the adjacent districts) could result in dilution of the minority districts. Clint Hackney with Ford & Ferraro has reviewed the plan and believes that the 12% variance will not cause a problem with the Justice Department. John Alexander of Texas Redistricting Services was present at the meeting. Motion by Valdez, second by Shelby to amend Ordinance 91-21 to include the 53 people in District 3 and leave the boundary lines where they are in order not to dilute the percentages in the minority districts. Approved 5-1. Bonner opposed. 910460 Final Comments and Evaluation of meeting process Bonner requested that the City take care of the open sewer at a house near the relative of Manuel Flores in the San Jose Subdivision, The Mayor adjourned the Council Meeting at 9:12 p.m. Annroved: w. n. k onnor, tvlayor City Council Minutes September 24, 1991 Page 8 of 8 Pages Attest: Elizabeth Gray, City Secretary