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Planning & Zoning Commission Agenda /May 1, 2012 Page 1 of 3
City of Georgetown, Texas
Planning and Zoning Commission Meeting
Minutes
Tuesday, May 1 2012 at 6:00 PM
Council Chambers
101 E. Seventh Street, Georgetown, Texas 78626
Commissioners: Ercel Brashear, Chair; Annette Montgomery, Secretary; Sally Pell, John
Horne, and Robert Massad
Commissioners in Training: Scott Rankin
Commissioner(s) Absent: Porter Cochran, Vice Chair; Roland Peña
Commissioner(s) in Training Absent:
Staff Present: Valerie Kreger, Principal Planner; Jordan Maddox, Principal Planner; Carla
Benton, Planner and Stephanie McNickle, Recording Secretary.
Chair Brashear called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.
Chair Brashear stated the order of the meeting and that those who speak must turn in a speaker
form to the recording secretary before the item that they wish to address begins. Each speaker
will be permitted to address the Commission once for each item, for a maximum of three (3)
minutes, unless otherwise agreed to before the meeting begins..
1. Action from Executive Session
Consent Agenda
The Consent Agenda includes non-controversial and routine items that the Commission may act
on with one single vote. A Commissioner or any member of the public may request that any
item from the Consent Agenda be pulled in order that the Commission discuss and act upon it
individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of
an item on the Consent Agenda will be consistent with the staff recommendation described in the
report, unless otherwise noted.
2. Consideration of the Minutes of the May 1, 2012, meeting of the Planning and Zoning
Commission.
3. Consideration and possible action on a Final Plat for 2 residential lots, with a waiver to the lot
width on 20.132 acres in the M.J. Garcia Survey, to be known as Dalton Subdivision, located at
550 Miller Hill Road. FP-2012-006 (Carla Benton)
4. Consideration and possible action on a Preliminary Plat for 28 residential lots on 9.48 acres in
the J. Fisk Survey, to be known as The Reserve at Heritage Oaks, located at Acker Road and
Caprock Canyon Drive. PP-2012-001 (Carla Benton)
Motion by Commissioner Massad to approve the consent agenda including the minutes from
the April 3, 2012 Planning and Zoning meeting. Second by Commissioner Pell. Approved. (5-0)
Planning & Zoning Commission Agenda /May 1, 2012 Page 2 of 3
Regular Agenda
5. Discussion regarding potential data for the requested quantitative analyses in staff reports.
(Jordan Maddox) Staff report by Jordan Maddox. Chairman Brashear has requested staff
quantify the amount of land in each of the various land use categories inside the City’s service
area. The goal is to give another view of the potential impact of the various land use changes
being requested. Staff studied various ways to collect the data and the benefits and limitations
to each method. There are several sets of land use data that can be presented without difficulty
with each proposed change to the Future Land Use Plan or Zoning Map. There is also appraisal
data that presents actual land uses, at least as determined by the appraisal district for their
purposes. Finally, we have the baseline Census data that grouped with additional market
studies, GIS data, and City permit statistics could provide a fairly accurate picture of multi-
family and single-family housing.
Commissioners discuss the data information and commended staff for the useful information.
Discussion among Commissioners regarding the implications of Traffic Impact Analysis in
making changes to existing or proposed land use catagories. Commissioners agreed to staff
proposal for the creation of a quarterly summary reports to the commission and possibly
whenever larger projects are being presented to the Planning and Zoning Commission.
6. Public Hearing and possible action on a Comprehensive Plan Amendment adopting changes
to the 2030 Plan Growth Tier Map in conjunction with the 2012 Annual Update. (Jordan
Maddox) Staff report by Jordan Maddox. Staff presented the proposed Comprehensive Plan
Amendment to the 2030 Plan Growth Tier Map. Staff stated this is an annual report to the
Planning and Zoning Commissioners and City Council that affects the future Land Use Plan.
Chair Brashear Opened the Public Hearing, no one came forward the Public Hearing was
closed.
Motion by Horne to recommend to City Council approval of the Comprehensive Plan
Amendment to the 2030 Comprehensive Plan adopting the revised Growth Tier Map. Second
by Commissioner Pell. Approved. (5-0)
7. Public Hearing and possible action on the adoption of a new Official Zoning Map, replacing
the previous Official Zoning Map that was adopted in 2002. (Jordan Maddox) Staff report by
Jordan Maddox. The present map was adopted in 2002, prior to the adoption of the UDC, and
has frequently been amended by ordinance since then. The Geographic Information systems
(GIS) technology as the administrative and enforcement mechanism that would better represent
the most accurate and up-to-date version of the official Zoning Map. With the addition of GIS
staff and an increase in resources for information technology since 2002, the City’s mapping
systems have improved dramatically and have been a reliable source of basic zoning
information for staff, elected officials and the general public. With this adoption, no individual
property’s zoning has been changed. The map is required by State law and this update will help
the City maintain compliance with State law..
Chair Brashear Opened the Public Hearing, no one came forward the Public Hearing was
closed.
Planning & Zoning Commission Agenda /May 1, 2012 Page 3 of 3
Motion by Commissioner Massad to recommend to City Council approval of the 2012 update to
the Official Zoning Map. Second by Commissioner Pell. Approved. (5-0)
8. Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Annette
Montgomery) Commissioner Montgomery reported on the April 13, 2012 Georgetown
Transportation Advisory Board meeting.
9. Questions or comments from Commissioners-in-Training about the actions and matters
considered on this agenda. No comments or questions.
10. Reminder of the May 15, 2012 and the June 5, 2012, Planning and Zoning Commission
meeting.
11. Motion to Adjourn at 6:47 p.m.
_____________________________________ __________________________________
Ercel Brashear, Chair Annette Montgomery, Secretary