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Planning & Zoning Commission Agenda / March 2 2010 Page 1 of 3
City of Georgetown, Texas
Planning and Zoning Commission Meeting
Minutes
Tuesday, March 02, 2010 at 6:00 PM
Council Chambers
101 E. Seventh Street, Georgetown, Texas 78626
Commissioners: Don Padfield, Chair; Porter Cochran, Vice Chair; Annette Montgomery,
Secretary; Brandon Collier, Gregory A. Austin and Pat Armour, (not on dias
because still not sworn in as Commissioner).
Commissioner(s) Absent: Gene Facey
Commissioners in Training: Ercel Brashear and Sally Pell
Commissioner(s) in Training Absent:
Staff Present: Elizabeth Cook, Community Development Director, Jordan Maddox, Planner III;
David Munk, City Engineer; Candice McDonald, Planning Specialist and Stephanie McNickle,
Recording Secretary.
Chair Padfield called the meeting to order at 6:01 p.m. and led the Pledge of Allegiance.
Chair Padfield stated the order of the meeting and that those who speak must turn in a speaker
form to the recording secretary before the item that they wish to address begins. Each speaker
will be permitted to address the Commission once for each item, for a maximum of three (3)
minutes, unless otherwise agreed to before the meeting begins.
1. Action from Executive Session. There was not an Executive Session.
Consent Agenda
The Consent Agenda includes non-controversial and routine items that the Commission may act
on with one single vote. A Commissioner or any member of the public may request that any
item from the Consent Agenda be pulled in order that the Commission discuss and act upon it
individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of
an item on the Consent Agenda will be consistent with the staff recommendation described in the
report, unless otherwise noted.
Chair Padfield welcomed Pat Armour to the Commission. He also welcomed Ercel Brashear and
Sally Pell, the new Commissioners in Training.
2. Consideration and possible approval of the Minutes of the February 2, 2010 meeting of the
Planning and Zoning Commission.
3. Consideration and Possible Action regarding the 2030 Comprehensive Plan Annual Update
Report. (JM) At this time Chair Padfield pulled the above item to the regular agenda.
Motion by Montgomery to approve the Consent agenda including the February 2, 2010
minutes. Second by Collier. Approved. (5-0)
Planning & Zoning Commission Agenda / March 2 2010 Page 2 of 3
Regular Agenda
4. Consideration and possible action to elect a Vice Chair and Secretary for the 2010-2011
Planning and Zoning Commission.
Motion by Montgomery to nominate Cochran as Vice Chair, Second by Collier. Approved.
(5-0) Motion by Collier to re-nominate Montgomery for Secretary, Second by Austin.
Approved. (5-0)
5. Public Hearing and Possible Action on a Rezoning for 4.027 acres in the Stubblefield Survey
from AG, Agriculture District to C-3, General Commercial District, to be known as Sundance
Plaza, located at 3600 E. University. (JM) REZ-2010-001
Staff report by Jordan Maddox. The applicant has requested a change of zoning from AG,
Agriculture District to C-3, General Commercial, pending the annexation of the property by
City Council. The C-3 District allows for of a variety of community-serving commercial uses.
The applicant has expressed an interest in developing a gas station, restaurant and associated
retail or office uses on the site, which benefits from its location at the hard corner of
University and the SH 130 frontage road. Staff is supportive of the rezoning request; however,
the utility plan has not been fully resolved as of the writing of this report and will need to be
completed prior to the public hearing at City Council. Once the utility plan is in place and
agreed upon by staff, system improvements, if any, will be required of the developer. If
completed, the companion plat will be considered at the April P&Z meeting and then both
the plat and rezoning will go to City Council at the Commission’s recommendation.
Chair Padfield invited the applicant to speak. Hugo Elizondo, representing the applicant
stated he will concur to what Mr. Maddox stated and stated a possible McDonalds in
conjunction with a convenience store and offices in the back, possibly 3-4 buildings. The
vision will be more of a community center and not a truck stop. He stated he will be glad to
answer questions. It was stated Jonah Water will supply water to the property.
Staff stated signage restrictions for SH 130 are stricter than IH 35. The applicant will possibly
need to complete a master sign plan and that will go through the City’s permit department.
Chair Padfield opened the public hearing, no one came forward and the public hearing was
closed.
Motion by Austin to recommend approval of a request to rezone 4.027 acres in the
Stubblefield Survey from AG, Agriculture District to C-3, General Commercial District, to be
known as Sundance Plaza, conditional on a completed and agreed upon utility plan to serve
the site. Second by Collier. Approved. (5-0)
6. Public Hearing and Possible Action on a Comprehensive Plan Amendment, adopting the
Citizen Participation Plan as a functional element of the 2030 Comprehensive Plan. (JM)
Staff report by Jordan Maddox. One of the required elements of the City’s comprehensive
plan, per the City Charter, the Citizen Participation Plan is a framework for continued City
support for public participation. The plan was developed by staff over the last six months
with the help of a Council-appointed advisory committee made up of citizens throughout the
community and also the input of the public through a questionnaire and direct comments. It
will be included in the 2030 Plan as a full functional element and includes implementation
tasks scheduled for the next three years. Staff’s idea for the plan was to explore existing
citizen participation and communication methods, commit to public participation as a
Planning & Zoning Commission Agenda / March 2 2010 Page 3 of 3
priority in the governing process, and seek techniques that maintain and improve
opportunities for public input. Jordan stated the plan presented is the citizen participation
plan which is used as a strategic plan to implement certain goals for citizens to contribute to
more of the planning and government actions within the city which can be fairly broad in
scope at times and fairly directive when getting into the specific action plan and for the next
6-24 months on certain goals staff wanted to achieve. The basic goal to achieve was to
promote participation by using new technology to reach people who are not in the process
who need motivation to participate in ways they may not have in the past. Jordan stated he
will be glad to answer questions. Jordan also stated Annette Montgomery and Gene Facey
served on the committee. Commissioners commended Jordan on his work and his
presentation.
Jordan introduced Keith Huchinson, Public Communications Director who also thanked
Jordan for his work on this project. Mr. Hutchinson asked Commissioners to inform staff
where improvements can be made and any suggestions to encourage citizens participation.
He also stated the City’s Facebook page has nearly 2,000 members.
Motion by Collier to recommend to the City Council approval of the Comprehensive Plan
Amendment to adopt the Citizen Participation Plan as a functional element of the 2030
Comprehensive Plan. Second by Cochran. Approved. (5-0)
3. Consideration and Possible Action regarding the 2030 Comprehensive Plan Annual Update
Report. (JM) Staff report by Jordan Maddox.
An Annual Update to City Council is a required component of the 2030 Comprehensive Plan,
in order to provide an annual progress report on the implementation of the Plan’s goals and
policies. Since there are no proposed amendments by staff, the general public, the
Commission or by City Council staff has used this report to describe some of the steps that
have been taken over the last year as far as the land use elements implementation schedule as
well as some of the goals for next year from now until the next annual update and also some
recommendation on how to complete some of the remaining 2030 plan elements. Jordan
stated this is not required to be recommended to City Council but the Commission may make
recommendations or alter recommendations to Council based on this report.
Motion by Padfield to accept the 2030 Comprehensive Plan Annual Update Report as
presented. Second by Austin. Approved. (5-0)
Motion by Padfield to recommend to City Council the 2030 Comprehensive Plan Annual
Update Report. Second by Austin. Approved. (5-0)
7. Reminder of the April 6, 2010, Planning and Zoning Commission meeting.
8. Motion to adjourn at 6:52pm.
_____________________________ ______________________________
Approved, Don Padfield, Chair Attested, Annette Montgomery, Secretary