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Planning & Zoning Commission Agenda / January 6, 2009 Page 1 of 2
City of Georgetown, Texas
Planning and Zoning Commission Meeting
Minutes
Tuesday, January 6, 2009 at 6:00 PM
Council Chambers
101 E. Seventh Street, Georgetown, Texas 78626
Members Present: Harry Gibbs, Chair; Sarah Milburn, Vice Chair; Marlene McMichael, Secretary; Patrick
Lawson, Don Padfield, Clare Easley and Chris Damon.
Members Absent:
Commissioners in Training Present: Gregory Austin, Brandon Collier and Annette Montgomery.
Commissioners in Training Absent:
Staff Present: Elizabeth Cook, Director, Robbie Wyler, Planner; Valerie Kreger, Principle Planner; Trish
Carls, City Attorney and Stephanie McNickle, Recording Secretary.
Chair Gibbs called the meeting to order at 6:02 p.m. and led the Pledge of Allegiance.
Chair Gibbs stated the order of the meeting and that those who speak must turn in a speaker form to the
recording secretary before the item that they wish to address begins. Each speaker will be permitted to
address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed
to before the meeting begins.
1. Action from Executive Session. There was not an Executive Session.
Consent Agenda
The Consent Agenda includes non-controversial and routine items that the Commission may act on with
one single vote. A Commissioner or any member of the public may request that any item from the
Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of
the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda
will be consistent with the staff recommendation described in the report, unless otherwise noted.
2. Consideration and possible approval of the Minutes of the December 9, 2008 meeting of the Planning and
Zoning Commission.
Motion by Padfield to approve the Consent agenda including the correction to the December 9, 2008
minutes. Second by Milburn. Approved. (7-0)
Regular Agenda
3. Public Hearing and possible action on a Special Use Permit for an accessory residential structure at
Glasscock Addition, Block 29, Lots 7 & 8, located at 404 East 7th Street, also known as the residence of
West and Sarah Short. (RW) SUP-2008-006. Staff report by Robbie Wyler. The subject property is
located at the southeast corner of 7th and Elm Streets. The tract has an existing zoning classification of
RS, Residential Single-Family and a Future Land Use of Mixed Use Neighborhood Center.
The applicant is requesting a Special Use Permit (SUP) to allow for an accessory residential unit. The
unit will be located within an existing accessory structure on the property that currently includes a
garage and unfinished storage space and will include a full bathroom and small kitchenette. The
property owner wants to establish the living quarters within the building to provide for visiting
Planning & Zoning Commission Agenda / January 6, 2009 Page 2 of 2
family and friends. There are no plans for any structural expansion and the living quarters will not be
used for rental purposes.
At this time, no Certificate of Design Compliance (CDC) approval is needed from the Historic and
Architectural Review Commission (HARC). Based on the Unified Development Code (UDC), the
requested Special Use Permit is appropriate for the property. A property zoned Residential Single-
Family allows for an accessory residential unit with the approval of a Special Use Permit to ensure
that the addition of the unit will not negatively affect the surrounding properties. The subject
building is currently being used as an unfinished storage area. The applicant would like to use it as
both an entertainment area and additional sleeping quarters for guests. An SUP is required because
the unit will include bath and kitchen facilities and therefore be considered living quarters. The
project will not involve the expansion of any structures or create new uses for the property. In
addition to the Special Use Permit, Inspection Services will be reviewing the project to ensure that the
building has all the proper permits related to the proposed use and renovation.
Chair Gibbs invited the applicant to speak.
West Short stated he wishes to use the area above the garage as a guest quarters and would like to
include a bath and kitchen area for more privacy. Chair Gibbs opened the Public Meeting. No one came
forward. The Public meeting was closed.
Motion by Milburn, Recommend to City Council approval of a Special Use Permit for an accessory
residential unit for 404 E. 7th Street. Second by McMichael. Approved (7-0)
4. Possible discussion and information on the 2008-2009 annual UDC review process and the UDC calendar.
Elizabeth Cook briefly reviewed over the UDC updates.
5. Possible discussion and information on the annual update to the 2030 Plan.
Discussion postponed to the February 3rd P&Z meeting.
6. Reminder of the February 3, 2009 Planning and Zoning Commission meeting. Liz Cook reminded the
Commissioners the next P&Z meeting is scheduled for February 3, 2009.
7. Comments from Director. NA
8. Comments from Commissioners. NA
Motion to adjourn at 6:17p.m.
_______________________________ __________________________________
Approved, Harry Gibbs, Chair Attested, Marlene McMichael, Secretary
Certificate of Posting
I, Jessica Hamilton, Assistant City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. Eighth Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2009, at __________, and remained so posted
for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Hamilton, Assistant City Secretary