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Planning & Zoning Commission Minutes / December 9, 2008 Page 1 of 5
City of Georgetown, Texas
Planning and Zoning Commission Meeting
Minutes
Tuesday, December 9, 2008 at 4:00 PM
Council Chambers
101 E. Seventh Street, Georgetown, Texas 78626
Members Present: Harry Gibbs, Chair; Sarah Milburn, Vice Chair; Marlene McMichael, Secretary; Patrick
Lawson, Don Padfield,.
Members Absent: Clare Easley and Chris Damon
Commissioners in Training Present: Gregory Austin, Annette Montgomery,
Commissioners in Training Absent: Brandon Collier
Staff Present: Elizabeth Cook, Director, Carla Benton, Planner; Valerie Kreger, Planner; Jordan Maddox,
Planner; David Munk, City Engineer; Jennifer Bills, Housing Coordinator; Trish Carls, City Attorney and
Stephanie McNickle, Recording Secretary.
Chair Gibbs called the meeting to order at 4:04 p.m. and led the Pledge of Allegiance.
Chair Gibbs stated the order of the meeting and that those who speak must turn in a speaker form to the
recording secretary before the item that they wish to address begins. Each speaker will be permitted to
address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed
to before the meeting begins.
1. Action from Executive Session. There was not an Executive Session.
Consent Agenda
The Consent Agenda includes non-controversial and routine items that the Commission may act on with
one single vote. A Commissioner or any member of the public may request that any item from the
Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of
the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda
will be consistent with the staff recommendation described in the report, unless otherwise noted.
2. Consideration and possible approval of the Minutes of the November 4, 2008 meeting of the Planning and
Zoning Commission. Commissioners pulled this item to regular agenda to vote at the end of the meeting to make
sure a quorum was present.
3. Consideration and possible action on a Preliminary Plat for 4.5683 acres in the Flores Survey,
to be known as M-S Subdivision, Phases 1 and 2, located at the Southwest corner of CR 151 and Inner
Loop. (TG) PP-2008-018. Item pulled to regular agenda..
Regular Agenda
4. Public Hearing and possible action on a Final Plat of a Resubdivision for Whitetail Subdivision,
Section 1, Lot 41(pt), located at 450 Patricia Road. (CB) FP-2008-045
Staff report given by Carla Benton. The applicant proposes to develop the 8.48-acre portion of Whitetail
Subdivision, Section 1, a portion of Lot 41 into three 2 .00 acre-tracts and one 2.48-acre tract for residential
use. The subject property is currently undeveloped and located at the intersection of Patricia Road, Doe
Run and Faubion Drive. The surrounding parcels have all developed as single family residential lots
Planning & Zoning Commission Minutes / December 9, 2008 Page 2 of 5
ranging in size from 1.18 to 11 acres with several 2-acre tracts across the street. There is one (1) 27-inch
Live Oak tree located on Lot 3 that has been identified as a Heritage Tree for preservation.
The proposed development meets the requirements of the Unified Development Code for resubdivision.
Chair Gibb invited the applicant to speak. Phil Smith, Smith Weston Engineering stated he will be glad to
answer questions. Chair Gibbs opened the Public Hearing. Williams Hannon, Jr., 102 Mule Deer Drive
stated there is a drainage concern on the southeast corner of the property due to a crushed pipe. David
Munk, City engineer stated he will be glad to ask County to take a look at the property.
Commissioners asked Mr. Smith regarding the deed restrictions. Mr. Smith stated he was not aware of
any deed restrictions but will agree to the 50 foot setback for the driveway. Chair Gibbs closed the
Public Hearing.
Motion by Padfield to approve the Final Plat of a Resubdivision for Whitetail Subdivision, Section 1,
Lot 41(pt). Second by Milburn. Approved. (5-0)
5. Public Hearing and possible action on a Rezoning from AG, Agriculture District to C-1, Local
Commercial District for 7.94 acres in the San Gabriel Estates, Lots 7 and 8, to be known as Esperanza,
located on Williams Drive. (JM) REZ-2008-018
Staff report givin by Jordan Maddox. The application is for a rezoning to C-1, Local Commercial
District, from AG, Agriculture District to build a mix of professional offices on a 7.9 acre site on
Williams Drive. The owner is Steve Richmond, the agent is Mark Baker from SEC Planning and the
proposed project will be known as Esperanza. The applicant has requested certain conditions be
attached to the zoning in order to accommodate the desired site plan, which include overall
impervious cover, design standards applied to the entire site, shared parking and regional detention.
These conditions will be addressed later in the report and will be included as part of the zoning
ordinance. The plan for the property is to have retail/office development that is similar in size and
scale with the adjacent uses along Williams Drive and the surrounding rural residences. The site has
several significant stands of trees and Heritage Trees that the applicant has incorporated into the
design of the project. The intent of the applicant is to master-plan the site for offices with potential
retail. The Site Plan, which has not yet been submitted to the City, will likely be phased to allow for
construction at various stages of the development. A formal application for the Site Plan will need to
be submitted following the zoning approval. This site may also be subdivided again in the future so
the developer can sell outparcels for retail or restaurant use along the frontage of Williams Drive.
The applicant’s intent is to receive an approved Site Plan that will govern the entire site, regardless of
a future subdivision, in order to convey the feeling of a master site plan. This would likely result in a
phasing of the Site Plan that will accommodate the various buildings, timing of construction and
expectations for each lot. The site will be designed for shared detention and drainage, preservation of
native trees and vegetation, an alternative parking plan, an overall landscape and tree plan, shared
access and common open space. Design standards as required in C-1, including the build-to line,
would be achieved for the total linear frontage of the site, even if the two front lots will be separated
by subdivision. This may require one building to have a greater, if not the entire, share of the build-to
requirement.
As requested in the applicant’s letter, there are a few items they wished to address in the zoning so it
is clear in the future what expectations and standards shall apply to this project. Staff has determined
that although most of the applicant’s requests can be handled administratively at the Site Plan and
Site Construction Plan stage, the applicability of the “build-to” requirement will need to be addressed
in the zoning phase. The full parameters of this plan will be included in either the language of the
ordinance, the site plan and a future plat, where applicable. Approval of this C-1 zoning will allow all
of the proposed uses of this project; however, the current or a future developer may choose to develop
any allowable C-1 uses beyond the particular project described in this report. Examples of other
Planning & Zoning Commission Minutes / December 9, 2008 Page 3 of 5
allowed uses within this district include multi-family, nursing homes, daycare, and other personal
service uses.
Chair Gibb invited the applicant to speak. Steve Richmond, owner of the property stated he will be
glad to answer questions. Commissioners stated they are concerned with the build to line.
He also stated they plan for a restaurant, possibly non-profit organizations and will provide a place
for high end retail. Austin Oral surgery group may be building 4-5 medical buildings.
Mr. Richmond stated has no preconceived notion, but will pay attention to the trees on the property.
Chair Gibbs opened the Public Hearing. No one came forward to speak. The Public Hearing was
closed.
Motion by McMichael to recommend to City Council Approval of a Rezoning from AG, Agriculture
District to C-1, Local Commercial District for 7.94 acres in the San Gabriel Estates, Lots 7 and 8, to be
known as Esperanza, the approval being conditional on the below special consideration. Second by
Milburn. Approved. (5-0)
Recommendation of this zoning item is conditional on the following: The build-to provision of the C-1
District will be met by calculating building frontage over the entirety of this site (as described in the Legal
Description). In the event of future subdivision, calculations on the build-to design requirement will be made
relative to the overall 7.9-acre site as described and not an individual lot basis.
6. Public Hearing and possible action on a Rezoning from AG, Agriculture District to C-1, Local
Commercial District for 2.9281 acres and AG, Agriculture District to OF, Office District for 1.6402 acres
in the Flores Survey, to be known as M-S Subdivision, Phases 1 and 2, located at the Southwest corner
of CR 151 and Inner Loop. (TG) REZ-2008-019
Staff report given by Tommy Garcia. The property is a portion of a 24.05-acre tract on the southwest
corner of CR 151 and NE Inner Loop. Currently, the property is undeveloped and carries the
Agriculture zoning it was assigned upon its annexation in 2005. Preliminary and final plats are being
processed by separate application concurrent with this application. The applicant is requesting a
rezoning from AG, Agriculture District to C-1, Local Commercial and OF, Office zoning districts. Per
the submitted letter of request, the applicant is seeking the rezoning to make the site available for
development and feels that the land use is in accordance with the Comprehensive Plan. Chair Gibb
invited the applicant to speak. Tim Hunter, Corridor Consulting, Inc. stated he will be glad to answer
questions. Chair Gibbs opened the Public Hearing. No one came forward to speak. The Public
Hearing was closed.
Motion by Milburn to recommend to the City Council Approval of a Rezoning from AG, Agriculture
District to C-1, Local Commercial and OF, Office zoning Districts for 4.5683 acres in the Flores Survey,
to be known as M-S Subdivision, Phases 1 and 2, located at the southwest corner of CR 151 and Inner
Loop. Second by McMichael. Approved. (5-0)
3. Consideration and possible action on a Preliminary Plat for 4.5683 acres in the Flores Survey, to be
known as M-S Subdivision, Phases 1 and 2, located at the Southwest corner of CR 151 and Inner
Loop. (TG) PP-2008-018
Staff report given by Tommy Garcia. This tract is a portion of a 24.05-acre tract located at the
southwest corner of NE Inner Loop and CR 151. The development application for M-S Subdivision
proposes five office/commercial lots.
The Office lot is 1.0747 acres with an adjacent 0.5655-acre lot for drainage. The three reaming lots
are proposed to be local commercial lots that are 0.7754, 0.9894, 1.0030 acres respectively. There are
no Protected or Heritage Trees located on this plat. This application is consistent with the
development standards of the Unified Development Code (UDC) and the Approval Criteria of
Section 3.08.050 H. of the UDC.
Planning & Zoning Commission Minutes / December 9, 2008 Page 4 of 5
Chair Gibb invited the applicant to speak. Tim Hunter, Corridor Consulting, Inc. stated he will be
glad to answer questions.
Chair Gibbs opened the Public Hearing. No one came forward to speak. The Public
Hearing was closed.
Motion by Milburn to recommend to the City Council Approval of a Preliminary Plat for 4.5683
acres in the Flores Survey, to be known as M-S Subdivision, Phases 1 and 2. Second by Lawson.
Approved. (5-0)
7. Discussion and update on the Housing Element of the 2030 Plan process. Jennifer Bills, Housing
Coordinator gave the Commissioners a copy of the Housing Element Doceument that will be added to
the 2030 Comp Plan for the city of Georgetown. Ms. Bills stated this project was started in January 2008.
The total median household income in Georgetown for 2007 was $71, 967. Ms. Bills stated the Housing
Element document reports several statistics and is located on the Georgetown website. This document
will be presented to the City Council later this evening and 1st reading will be presented at a later date.
Commissioners voiced several concerns with the document. City Attorney Trish Carls encouraged the
Commissioners to attend the City Council meetings to voice their concerns.
8. Discussion and information on the 2008-2009 annual UDC review process and the UDC Calendar.
Elizabeth briefly discussed the UDC review process.
9. Discussion and information on the annual update to the 2030 Plan. Jordan Maddox briefly reviewed over
the 2030 Plan update process.
10. Discussion and update on the proposed trip to the north Texas area to look at urban development trends.
Elizabeth Cook informed the Commissioners the next possible date will be February, 2009.
11. Reminder of the January 6, 2009 Planning and Zoning Commission meeting. Elizabeth Cook reminded
the Commissioners of the next P&Z meeting.
2. Consideration and possible approval of the Minutes of the November 4, 2008 meeting of the Planning
and Zoning Commission.
Motion by Padfield to approve the consent agenda including the November 4, 2008 minutes. Second
by Lawson. Approved. (5-0)
12. Comments from Director. NA
13. Comments from Commissioners. Commissioners wished everyone a Merry Christmas and a prosperous
New Year.
Motion to adjourn at 5:27p. m.
_______________________________ __________________________________
Approved, Harry Gibbs, Chair Attested, Marlene McMichael, Secretary
Planning & Zoning Commission Minutes / December 9, 2008 Page 5 of 5
Certificate of Posting
I, Jessica Hamilton, Assistant City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. Eighth Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2009, at __________, and remained so posted
for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Hamilton, Assistant City Secretary