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HomeMy WebLinkAboutMinutes_P&Z_05.01.2007 Planning & Zoning Commission Minutes May 1, 2007 Page 1 of 4 City of Georgetown, Texas Minutes of the Planning and Zoning Commission Meeting Tuesday, May 1, 2007 at 6:00 P.M. Council Chambers 101 E. Seventh Street, Georgetown, Texas 78626 Members Present: Harry Gibbs, Chair; Will Moore, Secretary; Sarah Milburn, Marlene McMichael and Patrick Lawson. Members Absent: Jennifer Shield, Vice Chair and Don Padfield Staff Present: Bobby Ray, Director; Jordan Maddox, Planner; David Munk, Development Engineer; Elizabeth Cook, Planner; Valerie Kreger, Planner; Barbara Quirk, City Attorney; and Stephanie Mickan McNickle, Recording Secretary. Regular Session - To begin no earlier than 6:00 p.m. Chair Gibbs called the meeting to order at 6:03 p.m. and led the Pledge of Allegiance. Chair Gibbs stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker will be permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1. Action from Executive Session. There was not an Executive Session. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission may discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2. Consideration of the Minutes of the April 3, 2007, meeting of the Planning and Zoning Commission. Motion by Moore to approve the Consent Agenda item, which includes the minutes. Second by McMichael. Approved 5-0. Regular Agenda 3 Review proposed amendments to the approved by-laws for the Planning and Zoning Commission. Staff report given by Bobby Ray. Consideration of proposed bylaws for the Planning and Zoning Commission following the city standard bylaws for boards, commissions and committees. On February 13, 2007 the City Council of Georgetown, Texas adopted two ordinances relating to Boards and Commissions and creating a standardized set of bylaws. Ordinance No.2007-13 changed the number of members of many Board and Commissions and Planning & Zoning Commission Minutes May 1, 2007 Page 2 of 4 did away with alternate’s citywide. Ordinance 2007-13 instituted terms limits on all Boards and Commissions. The net affect of these new ordinances on the Planning and Zoning Commission is that the Commission is now comprised of 7 regular members with no alternates. Pursuant to the deletion of Section 2.8 of the proposed bylaws, “Ex-Officio and Alternate” members have been deleted. Commissioner Moore suggested to change the required attendance from 75% to 67% of the commission meetings. Chair Gibbs stated he feels alternates for the Planning and Zoning Commission is critical to being a good Planning and Zoning Commission. He stated there would be four new members added to the P&Z Commission next year without any experience, who will be making decisions that will affect the City of Georgetown. Chair Gibbs stated that he couldn’t see any benefit to doing away with alternates. He stated the alternate system also allows you to see if those who volunteered to serve as an alternate is dedicated to serving on the Commission when the time comes. Other Commissioners totally agreed with Chair Gibbs. Commissioner Moore suggested the rest of the Commissioners contact City Hall and voice their concern. Motion by McMichael to recommend to the City Manager and City Council to reinstate Article II, Section 2.8 and to amend Article IV, Section 4.4 to read as “Members are required to attend 75% 67% of the Commission meetings. , based on the excused absences, and attend 67% of the meetings considering the total absences. Excused absences shall be determined by the Chair. Attendance shall be reported to the Mayor in June and January of each year and excessive absenteeism will be subject to action under the Council policy”. Second by Milburn. Approved 5-0. 2. Rezone from PUD, Planned Unit Development to PUD, Planned Unit Development and Public Review Final Plat for 37.041 acres in the Frederick Foy Survey (A-229), to be known as Sun City, Neighborhood Forty, located at the intersection of Sun City Boulevard and the future Ronald Reagan Boulevard. REZ-2007-007 (JM) and PP-2007-002 (JM) Staff report given by Jordan Maddox. This is a revised plat for a neighborhood that had previously been approved at P&Z and City Council last fall as zero-lot line residential (another Sun City PUD development type), which is why it is being rezoned from PUD to PUD. There are specific standards in each PUD agreement that narrowly defines the residential unit types. Both the former and proposed PUD districts have a base zoning district of RS, Single-Family Residential. The proposed development consists of 142 residential units to be developed as cluster lots. The Sun City cluster lot concept is defined by the 8th Amended Concept Plan as being a min. lot size of 5,000 sq. ft., 75% impervious cover, and setbacks of 10’ front and 5’ rear and side. The minimum lot size planned for Neighborhood Forty is 5,400 square feet. The development is presented as a PUD in order to accommodate the detached single family with regards to lot sizes and setbacks. Chair Gibbs opened the Public Hearing. No one came forward to speak. The Public Hearing was closed. Motion by Moore to recommend to the City Council approval of 1) a Rezoning from PUD, Planned Unit Development to PUD, Planned Unit Development district and 2) a Public Review Final Plat for 37.041 acres in the Frederick Foy Survey, abstract 229, to be known as Sun City Georgetown, Neighborhood Forty. Second by Milburn. Approved 5-0. Planning & Zoning Commission Minutes May 1, 2007 Page 3 of 4 Public Hearing and possible action on a recommendation to the City Council regarding an amendment to Section 5.02.140 “Bed and Breakfast” of the Unified Development Code. Staff report by Bobby Ray. In response to several inquiries for Bed and Breakfast establishments, (B&B’s) staff is proposing an amendment to Section 5.02.140 (B) which regulates B&B’s in residential districts. There has been interest shown in the establishment of B&B’s in various residentially zoned areas. However, because of the additional standards created by this section these businesses have proven infeasible. The primary issue is with the requirement that the “operator of the Bed and Breakfast must be a full-time resident of the dwelling in which the Bed and Breakfast establishment is housed”, and the limitation on the number of guests (15) allowed at receptions and special events. It’s staff’s understanding that these additional standards were primarily intended to protect properties within the interior of residential neighborhoods from a potentially incompatible non-residential use. However many of the examples cited have been located on RS zoned properties with frontage on a collector, or higher level, street. These properties are on the edge of residential areas and have frontage on, and access to, major roadways. The proposed language would make the additional standards applicable to properties, zoned as residential, with frontage along a local or lesser classification street. Staff feels that this proposed change is consistent with the original intent of the provision and will provide the same protection to residential neighborhoods. Proposed UDC Language 5.02.140 Bed and Breakfast A Bed and Breakfast establishment is permitted in accordance with the Use Table in 5.01.030 and subject to the following standards: A. In All Districts 1. A maximum of eight guestrooms shall be provided in any one Bed and Breakfast establishment. 2. No food preparation, except beverages, is allowed within individual guestrooms. Meal service may be provided. 3. Preparation and service of food shall conform to all applicable regulations of the State of Texas and the City of Georgetown. 4. The operator shall keep a current guest register including names, permanent addresses, dates of occupancy and motor vehicle license numbers for all guests. 5. All parking areas on property (except driveways) shall be behind any building lines and must be screened from the view of adjacent residences to a height of six feet by a solid screening fence, or dense shrubs and vegetation. B. In Residential Districts 1. The following additional standards shall apply to any Bed and Breakfast establishments located within in any Residential District with frontage on a local, or lesser classification, street or alley shall be subject to the following additional standards of this section:. Bed and Breakfast establishments located on a collector, or higher classification street, shall be subject to the standards of “A” above. a. 1. A maximum of six guestrooms shall be provided in any one Bed and Breakfast establishment. b. 2. The operator of the Bed and Breakfast must be a full-time resident of the dwelling in which the Bed and Breakfast establishment is housed. Planning & Zoning Commission Minutes May 1, 2007 Page 4 of 4 c. 3. No exterior evidence of the Bed and Breakfast shall be allowed, except for one attached sign no larger than twelve square feet and one monument sign as allowed for Non-Public and Non-Civic Uses in the RS District per Table 10.06.010. No additional advertising of any kind is allowed on site. d. 4. A Temporary Use Permit in accordance with Section 3.11 is required for any party, reception, event or similar function that is anticipated to draw more than the 15 total guests (including overnight guests) to the Bed and Breakfast. Parties, receptions, events or similar functions, subject to the Temporary Use Permit provision, shall be limited to a total of six (6) such functions per calendar year. Such events shall be limited to the interior of the Bed and Breakfast facility. Commissioner McMichael questioned the reason for allowing only 15 total guests. Staff stated there was no reason why the number 15 was chosen, but if the Bed and Breakfast owner feels there will be more than 15 guests, then a temporary use permit can be obtained. Motion by Milburn to recommend to the City Council approval of the Proposed Amendment to Section 5.02.140 “Bed and Breakfast” of the Unified Development Code (UDC). Second by McMichael. Approved 5-0. 5. Comments from Director. Bobby Ray introduces two new members of the Planning and Development, Elizabeth Cook and Valerie Kreger. All Rezoning presented were approved during the April 24th City Council meeting. The UDC amendments were approved for first reading with a recommendation that all signage in the downtown overlay be reviewed and approved administratively. However, there were some concerns that Commissioners be able to review if warranted. Therefore, staff liaison and the chair will determine if the application needs to be reviewed by the Commission. 6. Comments from Commissioners. Commissioners welcomed Elizabeth and Valerie. Motion to adjourn. Chair Gibbs adjourned the meeting at 6:40 p.m. _______________________________ __________________________________ Approved, Harry Gibbs, Chair Attested, Will Moore, Secretary