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Planning & Zoning Commission Minutes
May 1, 2007 Page 1 of 4
City of Georgetown, Texas
Minutes of the
Planning and Zoning Commission Meeting
Tuesday, May 1, 2007 at 6:00 P.M.
Council Chambers
101 E. Seventh Street, Georgetown, Texas 78626
Members Present: Harry Gibbs, Chair; Will Moore, Secretary; Sarah Milburn, Marlene McMichael
and Patrick Lawson.
Members Absent: Jennifer Shield, Vice Chair and Don Padfield
Staff Present: Bobby Ray, Director; Jordan Maddox, Planner; David Munk, Development Engineer;
Elizabeth Cook, Planner; Valerie Kreger, Planner; Barbara Quirk, City Attorney; and Stephanie
Mickan McNickle, Recording Secretary.
Regular Session - To begin no earlier than 6:00 p.m.
Chair Gibbs called the meeting to order at 6:03 p.m. and led the Pledge of Allegiance.
Chair Gibbs stated the order of the meeting and that those who speak must turn in a speaker form
to the recording secretary before the item that they wish to address begins. Each speaker will be
permitted to address the Commission once for each item, for a maximum of three (3) minutes,
unless otherwise agreed to before the meeting begins.
1. Action from Executive Session. There was not an Executive Session.
Consent Agenda
The Consent Agenda includes non-controversial and routine items that the Commission may
act on with one single vote. A Commissioner or any member of the public may request that any
item from the Consent Agenda be pulled in order that the Commission may discuss and act
upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's
approval of an item on the Consent Agenda will be consistent with the staff recommendation
described in the report, unless otherwise noted.
2. Consideration of the Minutes of the April 3, 2007, meeting of the Planning and Zoning Commission.
Motion by Moore to approve the Consent Agenda item, which includes the minutes. Second by
McMichael. Approved 5-0.
Regular Agenda
3 Review proposed amendments to the approved by-laws for the Planning and Zoning
Commission.
Staff report given by Bobby Ray. Consideration of proposed bylaws for the Planning and
Zoning Commission following the city standard bylaws for boards, commissions and
committees. On February 13, 2007 the City Council of Georgetown, Texas adopted two
ordinances relating to Boards and Commissions and creating a standardized set of bylaws.
Ordinance No.2007-13 changed the number of members of many Board and Commissions and
Planning & Zoning Commission Minutes
May 1, 2007 Page 2 of 4
did away with alternate’s citywide. Ordinance 2007-13 instituted terms limits on all Boards and
Commissions. The net affect of these new ordinances on the Planning and Zoning Commission
is that the Commission is now comprised of 7 regular members with no alternates. Pursuant to
the deletion of Section 2.8 of the proposed bylaws, “Ex-Officio and Alternate” members have
been deleted.
Commissioner Moore suggested to change the required attendance from 75% to 67% of the
commission meetings.
Chair Gibbs stated he feels alternates for the Planning and Zoning Commission is critical to
being a good Planning and Zoning Commission. He stated there would be four new members
added to the P&Z Commission next year without any experience, who will be making decisions
that will affect the City of Georgetown.
Chair Gibbs stated that he couldn’t see any benefit to doing away with alternates. He stated the
alternate system also allows you to see if those who volunteered to serve as an alternate is
dedicated to serving on the Commission when the time comes.
Other Commissioners totally agreed with Chair Gibbs.
Commissioner Moore suggested the rest of the Commissioners contact City Hall and voice their
concern.
Motion by McMichael to recommend to the City Manager and City Council to reinstate Article
II, Section 2.8 and to amend Article IV, Section 4.4 to read as “Members are required to attend
75% 67% of the Commission meetings. , based on the excused absences, and attend 67% of the
meetings considering the total absences. Excused absences shall be determined by the Chair.
Attendance shall be reported to the Mayor in June and January of each year and excessive
absenteeism will be subject to action under the Council policy”. Second by Milburn. Approved
5-0.
2. Rezone from PUD, Planned Unit Development to PUD, Planned Unit Development and Public
Review Final Plat for 37.041 acres in the Frederick Foy Survey (A-229), to be known as Sun
City, Neighborhood Forty, located at the intersection of Sun City Boulevard and the future
Ronald Reagan Boulevard. REZ-2007-007 (JM) and PP-2007-002 (JM)
Staff report given by Jordan Maddox. This is a revised plat for a neighborhood that had
previously been approved at P&Z and City Council last fall as zero-lot line residential (another
Sun City PUD development type), which is why it is being rezoned from PUD to PUD. There
are specific standards in each PUD agreement that narrowly defines the residential unit types.
Both the former and proposed PUD districts have a base zoning district of RS, Single-Family
Residential. The proposed development consists of 142 residential units to be developed as
cluster lots. The Sun City cluster lot concept is defined by the 8th Amended Concept Plan as
being a min. lot size of 5,000 sq. ft., 75% impervious cover, and setbacks of 10’ front and 5’ rear
and side. The minimum lot size planned for Neighborhood Forty is 5,400 square feet. The
development is presented as a PUD in order to accommodate the detached single family with
regards to lot sizes and setbacks.
Chair Gibbs opened the Public Hearing. No one came forward to speak. The Public Hearing
was closed.
Motion by Moore to recommend to the City Council approval of 1) a Rezoning from PUD,
Planned Unit Development to PUD, Planned Unit Development district and 2) a Public Review
Final Plat for 37.041 acres in the Frederick Foy Survey, abstract 229, to be known as Sun City
Georgetown, Neighborhood Forty. Second by Milburn. Approved 5-0.
Planning & Zoning Commission Minutes
May 1, 2007 Page 3 of 4
Public Hearing and possible action on a recommendation to the City Council regarding an
amendment to Section 5.02.140 “Bed and Breakfast” of the Unified Development Code. Staff
report by Bobby Ray. In response to several inquiries for Bed and Breakfast establishments, (B&B’s)
staff is proposing an amendment to Section 5.02.140 (B) which regulates B&B’s in residential
districts. There has been interest shown in the establishment of B&B’s in various residentially
zoned areas. However, because of the additional standards created by this section these businesses
have proven infeasible. The primary issue is with the requirement that the “operator of the Bed
and Breakfast must be a full-time resident of the dwelling in which the Bed and Breakfast
establishment is housed”, and the limitation on the number of guests (15) allowed at receptions and
special events. It’s staff’s understanding that these additional standards were primarily intended to
protect properties within the interior of residential neighborhoods from a potentially incompatible
non-residential use. However many of the examples cited have been located on RS zoned
properties with frontage on a collector, or higher level, street. These properties are on the edge of
residential areas and have frontage on, and access to, major roadways. The proposed language
would make the additional standards applicable to properties, zoned as residential, with frontage
along a local or lesser classification street. Staff feels that this proposed change is consistent with
the original intent of the provision and will provide the same protection to residential
neighborhoods.
Proposed UDC Language
5.02.140 Bed and Breakfast
A Bed and Breakfast establishment is permitted in accordance with the Use Table in 5.01.030 and
subject to the following standards:
A. In All Districts
1. A maximum of eight guestrooms shall be provided in any one Bed and Breakfast
establishment.
2. No food preparation, except beverages, is allowed within individual guestrooms. Meal
service may be provided.
3. Preparation and service of food shall conform to all applicable regulations of the State of
Texas and the City of Georgetown.
4. The operator shall keep a current guest register including names, permanent addresses,
dates of occupancy and motor vehicle license numbers for all guests.
5. All parking areas on property (except driveways) shall be behind any building lines and
must be screened from the view of adjacent residences to a height of six feet by a solid
screening fence, or dense shrubs and vegetation.
B. In Residential Districts
1. The following additional standards shall apply to any Bed and Breakfast establishments
located within in any Residential District with frontage on a local, or lesser classification,
street or alley shall be subject to the following additional standards of this section:. Bed
and Breakfast establishments located on a collector, or higher classification street, shall be
subject to the standards of “A” above.
a. 1. A maximum of six guestrooms shall be provided in any one Bed and Breakfast
establishment.
b. 2. The operator of the Bed and Breakfast must be a full-time resident of the dwelling in
which the Bed and Breakfast establishment is housed.
Planning & Zoning Commission Minutes
May 1, 2007 Page 4 of 4
c. 3. No exterior evidence of the Bed and Breakfast shall be allowed, except for one attached
sign no larger than twelve square feet and one monument sign as allowed for Non-Public
and Non-Civic Uses in the RS District per Table 10.06.010. No additional advertising of
any kind is allowed on site.
d. 4. A Temporary Use Permit in accordance with Section 3.11 is required for any party,
reception, event or similar function that is anticipated to draw more than the 15 total
guests (including overnight guests) to the Bed and Breakfast. Parties, receptions, events or
similar functions, subject to the Temporary Use Permit provision, shall be limited to a total
of six (6) such functions per calendar year. Such events shall be limited to the interior of
the Bed and Breakfast facility.
Commissioner McMichael questioned the reason for allowing only 15 total guests. Staff stated
there was no reason why the number 15 was chosen, but if the Bed and Breakfast owner feels
there will be more than 15 guests, then a temporary use permit can be obtained.
Motion by Milburn to recommend to the City Council approval of the Proposed Amendment to
Section 5.02.140 “Bed and Breakfast” of the Unified Development Code (UDC). Second by
McMichael. Approved 5-0.
5. Comments from Director.
Bobby Ray introduces two new members of the Planning and Development, Elizabeth Cook
and Valerie Kreger.
All Rezoning presented were approved during the April 24th City Council meeting. The UDC
amendments were approved for first reading with a recommendation that all signage in the
downtown overlay be reviewed and approved administratively. However, there were some
concerns that Commissioners be able to review if warranted. Therefore, staff liaison and the
chair will determine if the application needs to be reviewed by the Commission.
6. Comments from Commissioners.
Commissioners welcomed Elizabeth and Valerie.
Motion to adjourn. Chair Gibbs adjourned the meeting at 6:40 p.m.
_______________________________ __________________________________
Approved, Harry Gibbs, Chair Attested, Will Moore, Secretary